June 8, 2020 Unapproved Minutes

East Central Solid Waste Commission
Commission’s Office – Mora, MN
UNAPPROVED MINUTES
June 8, 2020

The regular meeting of the East Central Solid Waste Commission was held on June 8, 2020 at the Commission Office, Mora, MN. Chairman Greene called the meeting to order at 9:00 a.m.

Members present at the meeting included: Chisago County Commissioner Richard Greene, Isanti County Commissioner Dave Oslund, Kanabec County Commissioner Dennis McNally and Mille Lacs County Commissioner Phil Peterson. Pine County Commissioner Steven Hallan was present via Facetime.

Advisory Member Present – Executive Director Janelle Troupe.

Others also present included: Bruce Rehwaldt of Foth Companies, Lisa Thibodeau of Chisago County, Stephanie Reynolds of Mille Lacs County.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.

AGENDA APPROVAL

Director Troupe added Jon’s Door Service bill for $360 to Claims. Demo to Transfer Station, lawn mower purchase and Odor Complaint to Agenda.

Commissioner McNally moved to approve the Agenda with additions, second by Commissioner Hallan, all in favor, motion carried (5-0).

MEETING MINUTES FOR BOARD MEETING May 11, 2020

Commissioner Oslund moved to approve the Meeting Minutes May 11, 2020 second by Commissioner Peterson, all in favor, motion carried (5-0).

CLAIMS

Commissioner McNally moved to approve the Claims List, Paid Claims List, and the Additional Claims List, second by Commissioner Oslund, all in favor of paying the Claims List 42 items, ($289,287.82), the Paid Claims List 7 items,($12,122.77), and the Additional Claims with addition of Jon’s Door-12 items ($42,465.03),VISA 19 items (2,166.96) and Payroll Account 16 items ($133,209.26), all in favor, motion carried (5-0).

PUBLIC COMMENT

None at this time.

APRIL 2020 FINANCIAL STATEMENT

Director Troupe reported for the month ended April 30, 2020 ECSWC realized a net income on an accrual basis of $45,103. On a cash flow basis for the month of April there is a decrease in cash of $292,065 because of capital purchases of semi and scale and also a large account receivable balance at month end. Un-obligated cash less upcoming cash outlays at the end of the month was $3,318,175.

Commissioner Hallan moved to approve the April 2020 Financial Statement, second by Commissioner McNally, all in favor, motion carried (4-0).

CAPITAL BUDGET 2020

Director Troupe asked permission to get approval for purchase of an excavator that is budgeted, she presented quotes from CAT, Volvo, and Komatsu. The Board consensus was they wanted to see John Deere and Case quotes as well.

Director Troupe asked permission to purchase the Wilkens Walking Floor Trailer that was in the budget in the amount of $85,547. Commissioner Peterson moved to make that purchase, second by Commissioner Hallan, all in favor, motion carried (5-0).

Director Troupe requested permission to apply for MPCA grant to purchase Off-road vehicle for Hinckley to jockey trailers around. Motion by Commissioner Peterson to apply for grant, second by Commissioner Oslund, all in favor, motion carried (5-0).

Director Troupe asked permission to purchase lawn mower that was in budget last year that was not purchased. Board consensus was that there were a lot of lawn mowing companies that could do the job.

EXECUTIVE DIRECTOR REPORT

Garbage Volume

Director Troupe commented that there is a lot of recycling being disposed of since there is no place to recycle in Isanti County. She suggested that Isanti County talk to Waste Management and encourage them to open back up.

Flare Update

The flare is now working properly.

Cambridge Scale

The scale in Cambridge is operational, there are a few electrical and landscaping things that still need to be completed.

Odor Complaint

There was an odor complaint at the landfill. I am not sure the cause but have instructed staff to use added cover.

Demo to Transfer Station

Director Troupe informed the Board of the cost of repairing trailers after hauling demo to landfill. The Board raised the price on demolition to the self-haulers and most contractors are still very willing to pay the additional price.

Commissioner Peterson moved that all demo be brought to Mora, put ad in paper that no demo will be accepted at Transfer Stations within 30 days, second by Commissioner Oslund, Commissioner McNally asked about our demo landfill, Commissioner Hallan requested we wait to come up with plan. Commissioner Peterson rescinded his motion, second by Commissioner Oslund. Director Troupe is to come up with a plan for demolition debris.

PUBLIC COMMENT

Lisa Thibodeau commented that both Chisago and Isanti County are lacking recycling. Chisago and Isanti County could work with the Commission to fix some of these problems. Commissioner McNally suggested maybe putting a lean-to on maintenance building. Director Troupe suggested a better spot would be behind the convenience center for traffic control. If Waste Management was encouraged to open back up, they could fix the problem right now because they are already set up. Stephanie Reynolds provided information on Mille Lacs County’s recycling program. Mille Lacs County purchased five (5), 25 cubic yard recycling trailers for our four (4) drop sites that our public works transports to the Minden Transfer Station in St. Cloud. Residents can place their recycling commingled in the trailers. We have had some contamination problems, wood, plastic toilet, hoses, etc. but it hasn’t been too bad. We saw a 7 ton increase from March to April as more people are recycling; we are averaging 30.46 tons for all drop sites/month.

JULY MEETING DATE

The July Meeting is scheduled for Monday, July 13, 2020 at 9:00 a.m. at the Cambridge Transfer Station located at 4914 Hwy 95, Cambridge, MN.

ADJOURNMENT
Chairman Greene asked for a motion to adjourn at 10:15 AM, Commissioner Peterson moved to adjourn the meeting, second by Commissioner Oslund, all in favor, motion carried (5-0).

Respectfully submitted,

Janelle Troupe, Executive Director

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