East Central Solid Waste Commission
Commission’s Office – Mora, MN
February 8, 2016
The regular meeting of the East Central Solid Waste Commission was held on February 8, 2016 at the Commission Office, Mora, MN. Director Troupe called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Dennis McNally, Pine County Commissioner Steve Hallan, Isanti County Commissioner Dave Oslund and Mille Lacs County Commissioner Phil Peterson.
Advisory member present – Executive Director Janelle Troupe.
Others also present at the meeting included: Bruce Rehwaldt of Foth Companies, Gene Kramer of Arthur Township, Gerrald Nohner of Mille Lacs County and Barbara Wilder, Recording Secretary.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
Commissioner McNally added discussion about a recreation area to the Executive Director Report.
Commissioner Hallan added discussion about the March meeting date.
Commissioner Oslund moved to approve the amended Agenda, second by Commissioner Peterson, all in favor, motion carried (5-0).
MEETING MINUTES FOR BOARD MEETING JANUARY 11, 2016
Commissioner Hallan moved to approve the Meeting Minutes January 11, 2016, second by Commissioner Oslund, all in favor, motion carried (5-0).
Commissioner Hallan moved to approve the Claims List, Paid Claims List, the Additional Claims List and Hauler Rebate, second by Commissioner McNally, all in favor of paying the Claims List ($104,991.33), Paid Claims List ($75,590.57), the Additional Claims List ($13,849.69), and Hauler Rebate ($195,578.12), all in favor, motion carried (5-0).
Director Troupe gave clarification on St. Cloud Waste Water.
Commissioner McNally requested clarification on First State Tire pickup.
Director Troupe reported that a new loader for Cambridge, a new Roll-Off truck and a new Dozer need to be purchased. She will bring back quotes or bids to the next meeting for purchase approval.
LANDFILL GAS ODORS
Director Troupe reported that she, Mr. Bruce Rehwaldt and Gerrald Nohner met with SMMPA representatives and the City of Mora employees last week. The purpose of the meeting was to understand why there are issues with odors and lack of landfill gas to the engine.
A quote from QED was received in the amount of $21,012.50 for switching out the existing well heads.
Mr. Bruce Rehwaldt gave clarification on replacing the existing gas well heads, adding five new ones and replacing the old flare with a new one.
Commissioner McNally moved to approve the amount of $21,012.50 for replacing the gas well heads and to get quotes for installation of five new gas wells, second by Commissioner Hallan, all in favor, motion carried (5-0).
None at this time.
DECEMBER 2015 FINANCIAL STATEMENT
Director Troupe reported for the month ended December 31, 2015 ECSWC realized a net income on an accrual basis of $71,470.45. On a cash flow basis for December there is an increase in cash of $337,209.90; year to date cash has decreased $434,174.97. Un-obligated cash less upcoming cash outlays at the end of the month was $3,168,839.98.
Reserve accounts for landfill expansion, hauler rebate, operating contingency, and host facility fund total $1,793,590.46.
The funds are invested as follows:
The money market checking account at First Citizens National Bank earns .35%, the CDs earn .55% and .61%.
Commissioner Peterson moved to approve the December 2015 Financial Statement, second by Commissioner Oslund, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Solid Waste Management Plan
Director Troupe reported that a resolution to pass the SWM Plan should be on the five County Board Agendas at an upcoming meeting this month.
Landfill Closure Project
Director Troupe reported that closure would assist in dealing with odors.
Hinckley Transfer Station
Director Troupe reported that Pine County is planning to go ahead with and HHW facility at the Transfer Station.
Commissioner McNally inquired if it is permissible to put a recreation area near a landfill.
The March meeting will be held on the first Monday instead of the second.
None at this time.
MARCH MEETING DATE
The March Meeting is scheduled for Monday, March 7, 2016 at 9:00 a.m. at the Commission offices.
Chairman Greene asked for a motion to adjourn. Commissioner McNally moved to adjourn the meeting at 10:03 a.m., second by Commissioner Oslund, all in favor, motion carried (5-0).