East Central Solid Waste Commission
Commission’s Office – Mora, MN
MINUTES
November 14, 2011
The regular meeting of the East Central Solid Waste Commission was held on November 14, 2011 at the Commission Office, Mora, MN. Chairman George Larson called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Kim Smith, Pine County Commissioner Steve Hallan, Isanti County Commissioner George Larson and Mille Lacs County Commissioner Phil Peterson.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Cami Van Able and Fred Doran of SAIC/R.W. Beck, Dick Roesler of Arthur Township, Joel Patnode of Patnode Trucking, Alicia Wicklund of Kanabec Times and Randy Rumreich of AFLAC Insurance.
All present said the Pledge of Allegiance.
Chairman Larson asked if there were any additions to the agenda. Director Troupe added the Patnode Trucking agreement to the 2012 budget.
Chairman Larson added discussion about any money coming back to the counties this year.
Commissioner Greene moved to approve the Agenda, second by Commissioner Smith, all in favor, motion carried (5-0).
Commissioner Peterson moved to approve the Meeting Minutes October 10, 2011, second by Commissioner Hallan, all in favor, motion carried (5-0).
CLAIMS
Commissioner Smith moved to approve the Claims List, Paid Claims List, Additional Claims List and Hauler Rebates, second by Commissioner Greene, all in favor of paying the Claims List ($131,172.60), Paid Claims List ($89,834.71), Additional Claims List ($23,059.51), and Hauler Rebates ($220,356.54), all in favor, motion carried (5-0).
Commissioner Greene asked about the trailer repairs by Patnode Trucking. Director Troupe responded that currently Patnode will bring the trailer to Mastell for major repairs and that Patnode will do repairs such as fixing tires and such.
Commissioner Peterson asked about leachate and if that was going to be down from past months. Director Troupe responded that the leachate hauling is already down due to lack of rain and there is room in the pond now.
EMPLOYEE HEALTH INSURANCE AND AFLAC PRESENTATION
Director Troupe reported that previously this year she had stated that the insurance rates for the full-time ECSWC employees were going to go up, but that was incorrect. They are actually going down but the $1,200 deductible is now going to be a $5,000 deductible. The policy that used to cost $630.99 is now going to cost $400.28. Currently the contribution towards single coverage is $779.92 monthly. With a HSA insurance cost of $400.28 and maximum contribution of $254.17 (according to the IRS website), there is an additional $125.47 that is not being used. Director Troupe has three plans that employees can choose from.
Director Troupe introduced Mr. Randy Rumreich from AFLAC. He gave a presentation on how AFLAC works and to see if any of our employees might be interested in using some or all of the $125.47 in purchasing supplemental insurance through his company.
Commissioner Smith moved to have ECSWC employee’s choose one of the three plans being offered through the county and to see if anyone is interested in AFLAC, second by Commissioner Hallan, opposed by Commissioner Peterson, motion carried (4-1).
Director Troupe will conduct a meeting with employees to choose a plan and to see if any one is interested in AFLAC.
ENGINEERING SERVICES
Director Troupe reported that at the October meeting it was decided that proposals would be received from Engineering firms. The main goal was to control costs and to assure the work was being completed properly. Director Troupe prepared requests for qualifications and has a contract ready for services.
Specific tasks that need to be completed by engineer includes the annual landfill report, carbon credit verification assistance, reports for air permit to the EPA and MPCA, gas meter verification, MCES leachate report, Annual Water Quality Monitoring Report, continual design of the landfill gas system and leachate recirculation lines. In 2014, landfill design for 6B and permitting to take us beyond 2015.
Mr. Fred Doran of SAIC/R.W. Beck gave a brief talk about how SAIC can be of best assistance to ECSWC. He stated that this landfill is the largest public landfill in the state and is growing which is going to require great demand with growth permitting. SAIC is focused on public entities and keep them competitive as much as possible in a very competitive environment. They have the innovation to push the leachate recirculation to energy. They are a national solid waste company and feels that SAIC can bring the experience that is needed here at the landfill. They have available staff when needed and the bottom line is cost containment. Mr. Doran also pointed out that SAIC has not increased their rates since August 2009 and will be holding them again in 2012.
Liesch would be retained as the monitoring company.
Commissioner Hallan moved to retain SAIC and have a yearly review of Engineering Services, second by Commissioner Greene, all in favor, motion carried (5-0).
PUBLIC COMMENT
Mr. Dick Roesler of Arthur Township asked if the Board approved the $779.92 per month per individual for health insurance. The Commissioners responded that a motion was made to have the employees pick from one of the three plans and use the remaining money towards AFLAC if they choose. The amount wouldn’t exceed the $779.92 contributed nor would it be taken away.
SEPTEMBER 2011 FINANCIAL STATEMENT
Director Troupe reported for the month ending September 30, 2011 ECSWC realized a net income on an accrual basis of $6,427.74. On a cash flow basis for September there is an increase in cash of $20,646.82, year-to-date cash has increased $48,578.5. Un-obligated cash less upcoming cash outlays at the end of the month was $1,852,418.
Reserve accounts for landfill expansion, capital improvements, landfill equipment repairs; hauler rebate, host facility fund and operating contingency total $655,023.
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Funds are invested as follows:
The money market checking account at Kanabec Bank earns 1.01%. Kanabec Savings earns .75%, CD is 1.75%. Tonnage has increased 3,847.01 tons in 2011 a 5.6% increase from last year. Kanabec Savings $100,000 was transferred to Checking on 11/2/11 because of the interest rate.
Director Troupe pointed out the year to date tonnage of 72,170 is the same as it was four years ago for the whole year so we are two months ahead and are looking for a good increase.
Commissioner Smith moved to approve the September 2011 Financial Statement, second by Commissioner Greene in favor, motion carried (5-0).
HINCKLEY TRANSFER STATION – NEIGHBOR PROPERTY
Director Troupe reported that a neighbor wishes to purchase land owned by the Commission by the Hinckley Transfer Station because he does not have enough property for his land to meet the minimum requirements for updates.
Director Troupe will check to see if there are any restrictions in Mission Creek Township for splitting land. She will bring back to the Board at the December meeting.
EXECUTIVE DIRECTOR REPORT
SMMPA Project
Director Troupe reported that SMMPA did start the engine using a small portion of the landfill gas and the test seemed to go well. SMMPA did not have their circuit protection complete so the engine will not start until that work is finalized. Director Troupe did state that everything is fine on our end.
Gravel Mining
Director Troupe reported that ECSWC is talking to contractors about the gravel mining and the goal is that we get the product we need for cover material and class five for the roads that is needed on an annual basis with not cost to the Commission. If we cannot get it at no cost then we will need to charge the contractor royalties for anything that leaves the property.
Director Troupe will develop an RFP for approval at the December meeting.
SALT
Director Troupe reported that the bond company has asked for all the documentation between ECSWC and SALT. This information has not been sent yet because staff from Ramsey Excavating was out here this week trying to fix the smart ditch.
Commissioner Smith moved to have Director Troupe send a letter to SALT stating that they have until week ending November 26, 2011 to complete the ditch and at that time if it is not complete they will be terminated from the project, second by Commissioner Greene, all in favor, motion carried (5-0).
Audit
Director Troupe reported that the Office of the State Auditors has completed the background work on the 2010 audit. She is expecting an exit interview to be happening in December.
Electronics Grant
Director Troupe reported that she completed the report for the electronics grant this week. Payment in the amount of $8,865 from the MPCA will be received this month. The grant was for Kanabec, Mille Lacs, and Pine electronics recycling with events being held at Wahkon and Willow River and daily at the Hinckley and Mora Scalehouses. During the period of July 1 to October 31, 2011, 72,130 pounds of electronics were recycled through the grant.
PATNODE AGREEMENT
Director Troupe reported that she had met with Joel Patnode from Patnode Trucking in regards to repairing the trailers. They agreed that the regular maintenance on the trailers was the main thing that needed to be done.
Mr. Patnode informed the Board that the primary problem right now is that nothing is being done to DOT specifications. Currently there is no record of any preventative maintenance that has been done on the trailers. Mr. Patnode’s proposal is to allow Patnode Trucking to do all of the preventative and regular maintenance on the trailers starting November 15, 2011 that way records will be kept along with keeping the trailers in the best possible condition to preserve their longevity.
Commissioner Hallan moved to hire Patnode Trucking to do the maintenance, second by Commissioner Greene, all in favor, motion carried (5-0).
Amend the Agenda
Commissioner Hallan moved to amend the Agenda for a Closed Door Session for personnel actions, second by Commissioner Smith, all in favor, motion carried (5-0).
2012 Budget
Director Troupe reported that the 2012 Budget is available for the Board to review. There is an increase in the rates. The new rate for MSW is $53.21 per ton and the new tire rate (for 17” or less) will be $3.00 each. All other prices remain the same. The Haulers were notified by mail about the rate increase.
Commissioner Smith moved to approve the 2012 rates and fees, second by Commissioner Greene, all in favor, motion carried (5-0).
Additional Money Back to the Counties
Chairman Larson moved to have $200,000 prorated back to each county, second by Commissioner Smith, opposed by Commissioner Peterson, motion carried (4-1).
PUBLIC COMMENT
None at this time.
CLOSED DOOR SESSION
Commissioner Greene moved to go into closed door session, second by Commissioner Smith, all in favor, motion carried (5-0).
Commissioner Hallan moved to come out of closed door session, second by Commissioner Smith, all in favor, motion carried (5-0).
Environmental Technician
Commissioner Hallan moved for Director Troupe to prepare a job description and advertise for an Environmental Technician, second by Commissioner Peterson, all in favor, motion carried (5-0).
Employee Wages
Commissioner Greene moved to offer a 1% wage increase to all ECSWC employees except Wes Carlson because of position change, second by Commissioner Hallan, all in favor, motion carried (5-0).
Commissioner Hallan moved to lay off employee Richard Keller with a two-week severance, due to maintenance being transferred to Patnode Trucking, second by Commissioner Smith, all in favor, motion carried (5-0).
DECEMBER MEETING DATE
The December Meeting is scheduled for Monday, December 12, 2011 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Larson asked for a motion to adjourn. Commissioner Smith moved to adjourn the meeting at 12:35 p.m., second by Commissioner Hallan.
Respectfully submitted,
Barbara Wilder
Recording Secretary
East Central Solid Waste Commission
Commission’s Office – Mora, MN
MINUTES
October 10, 2011
The regular meeting of the East Central Solid Waste Commission was held on October 10, 2011 at the Commission Office, Mora, MN. Chairman George Larson called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Kim Smith, Pine County Commissioner Steve Hallan, Isanti County Commissioner George Larson and Mille Lacs County Commissioner Phil Peterson.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Cami Van Able of SAIC/R.W. Beck, Lisa Thibodeau and Paul Dennison of Chisago County, Dick Roesler of Arthur Township, Steve Hass of Keith Hass Construction, Joel Patnode of Patnode Trucking and Alicia Wicklund of Kanabec Times.
All present said the Pledge of Allegiance.
Chairman Larson asked if there were any additions to the agenda. Director Troupe added Patnode Trucking budget 2012 to the Executive Director report.
Commissioner Smith moved to approve the Agenda, second by Commissioner Greene, all in favor, motion carried (5-0).
Commissioner Hallan moved to approve the Meeting Minutes September 12, 2011, second by Commissioner Peterson, all in favor, motion carried (5-0).
CLAIMS
Commissioner Smith moved to approve the Claims List, Paid Claims List and the Additional Claims List, second by Commissioner Greene, all in favor of paying the Claims List ($192,077.99), Paid Claims List ($93,665.72), and the Additional Claims List ($28,579.94), all in favor, motion carried (5-0).
SALT FINAL PAYMENT
Director Troupe reported that at the last Board meeting it was decided that a letter was to be sent to Surety for the SALT Project. A certified letter was mailed to them and the card was returned on September 26, 2011. Along with the letter, research was done to find out estimates on the cost of repairs to that project from Smart Ditch, Rocky Walden. He estimated that the ditches are going to be $26,500. Director Troupe notified Surety that they would have to cover that amount plus the seeding. The option for the seeding is to either just take $4,000 out of that project or pay the whole amount and try to put the seeding back on them.
Director Troupe has not received a response yet. In the meantime, SALT’s money is being held.
HOUSEHOLD HAZARDOUS WASTE REGIONAL PROGRAM MANAGER
Director Troupe introduced Paul Dennison of Chisago County. Mr. Dennison takes care of the household hazardous waste facility in Chisago County.
Since 2002, ECSWC has done the reporting on household hazardous waste for the five counties and would continue to do so. Mr. Dennison would now be responsible for bringing the information on household hazardous waste to the Commission and the other counties.
Director Troupe is asking for a motion to make Mr. Dennison the Regional Program Manager for the East Central Solid Waste Commission.
Commissioner Smith moved to approve Mr. Dennison the Regional Program Manager, second by Commissioner Greene, all in favor, motion carried (5-0).
Director Troupe added that the state is preparing new contracts that will be coming out in February of 2012. This will be a contract that ECSWC will sign just as in the past and in turn, individual contracts with each of the counties will be signed. Contact will be made with the Solid Waste Officers from each county when we get closer to February.
PUBLIC COMMENT
None at this time.
AUGUST 2011 FINANCIAL STATEMENT
Director Troupe reported for the month ending August 31, 2011 ECSWC realized a net income on an accrual basis of $54,441.87. On a cash flow basis for August there is a decrease in cash of $49,416.76, year-to-date cash has increased $27,931.68. Un-obligated cash less upcoming cash outlays at the end of the month was $1,611,488.51.
Reserve accounts for landfill expansion, capital improvements, landfill equipment repairs; hauler rebate, host facility fund and operating contingency total $662,061.98.
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Funds are invested as follows:
The money market checking account at Kanabec Bank earns 1.01%. Kanabec Savings earns .75% and The CD is 1.75%. Tonnage has increased 3,148.66 tons in 2011 a 5.1% increase from last year.
Commissioner Hallan moved to approve the August 2011 Financial Statement, second by Commissioner Peterson, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
SMMPA Project
Director Troupe reported that SMMPA is very close to starting up. There is a scheduled meeting with someone from the EPA in Washington DC that will be coming to ECSWC tomorrow, Tuesday, October 11. The will be touring the facility.
SMMPA contacted Director Troupe and asked for a quote for the press release. Director Troupe asked the Board if any of them would like to contribute a quote. They declined so Director Troupe will be contacting SMMPA with a quote.
Employee Hiring
Director Troupe reported that Denise Robyn was hired as the new part-time Weighmaster replacing Christy Murphy.
Budget
Director Troupe reported that she is planning to have the budget ready for the Board for the November meeting, however, there are a few things that she would like to discuss with the board before then.
Engineering Fees: There have been no bids since 2003 for Engineering Fees. Director Troupe would like to go out for bids on Engineering services with the approval from the Board.
Commissioner Greene moved to approve Director Troupe to go out for Engineering service bids, second by Commissioner Hallan, all in favor, motion carried (5-0).
Gravel Mining: Director Troupe reported that class five and sand have been purchased because the appropriate materials were not available on site. Director Troupe would like to investigate local contractors to see if they can come in to make products for the Commission to use or sell.
Commissioner Hallan moved to approve Director Troupe investigate local contractors, second by Commissioner Smith, all in favor, motion carried (5-0).
Assistant: Director Troupe reported that she has been looking at the possibility of hiring an assistant that can work between the office and the landfill, such as a beginning environmental engineer. She will put this position into the 2012 budget.
Patnode: Director Troupe reported that Joel Patnode from Patnode Trucking would like to put a proposal together for purchasing or leasing trailers and doing repairs and maintenance on the trailers.
Resolution for Public Entity Disposal
Director Troupe requested approval for Resolution 2-11, allowing public entities in distress reduced disposal rates during a time of disaster.
Commissioner Greene approved Resolution 2-11, second by Commissioner Hallan, all in favor, motion carried (5-0).
PUBLIC COMMENT
None at this time.
NOVEMBER MEETING DATE
The November Meeting is scheduled for Monday, November 14, 2011 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Larson asked for a motion to adjourn. Commissioner Smith moved to adjourn the meeting at 9:36 a.m., second by Commissioner Greene.
Respectfully submitted,
Barbara Wilder
Recording Secretary
East Central Solid Waste Commission
Commission’s Office – Mora, MN
MINUTES
September 12, 2011
The regular meeting of the East Central Solid Waste Commission was held on September 12, 2011 at the Commission Office, Mora, MN. Chairman George Larson called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Kim Smith, Pine County Commissioner Steve Hallan, Isanti County Commissioner George Larson and Mille Lacs County Commissioner Phil Peterson.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Cami Van Able and Fred Doran of SAIC/R.W. Beck, Lisa Thibodeau of Chisago County and Dick Roesler Arthur Township.
All present said the Pledge of Allegiance.
Chairman Larson asked if there were any additions to the agenda. Director Troupe added Isanti County Historical Society burn.
Commissioner Smith moved to approve the Agenda, second by Commissioner Greene, all in favor, motion carried (5-0).
Commissioner Hallan moved to approve the Meeting Minutes August 8, 2011, second by Commissioner Peterson, all in favor, motion carried (5-0).
CLAIMS
Director Troupe noted a change to the Claims List. A deduct of $328.76 for Royal Tire. This bill had already been paid.
Commissioner Peterson moved to approve the Claims List, Paid Claims List and the Additional Claims List, second by Commissioner Smith, all in favor of paying the Claims List ($316,903.02), Paid Claims List ($102,505.38), and the Additional Claims List ($14,650.70), all in favor, motion carried (5-0).
SALT FINAL PAYMENT
Director Troupe reported that after the last Board meeting she had contacted SALT several times. SALT did send a request that stated if they were paid $13,389.10 that they would finalize the contract and with that they want the bond released without any further obligations. Director Troupe informed SALT that she felt that this amount was more than they should receive because the three down-drain ditches failed.
Commissioner Greene asked how much it would cost to fix the down drains. Director Troupe responded that it would be a lot. The Smart Ditches cost approximately $3,800.00 each plus the work ECSWC staff would perform.
Commissioner Smith asked if there was any reason not to bring the performance bond into this. Director Troupe responded that initially there wouldn’t be.
Director Troupe reported that the IC134 had been received from the State.
Commissioner Greene moved to have Director Troupe contact the bond company requesting a specific letter defining what will be fixed before issuing a check, second by Commissioner Hallan, all in favor, motion carried (5-0).
ATV PURCHASE
Director Troupe reported that at the last meeting it was decided that an ATV is purchased for the landfill because Northeast Technical Services was charging $400.00 per time for rental of one.
Director Troupe did research and found a 2007 Arctic Cat 650 TBX that has a manual dump box, winch and a longer wheelbase for better stability with 325 miles on it for $5,495. A new one in comparison would be $9,799.
Commissioner Hallan moved to give Director Troupe permission to purchase the 2007 Arctic Cat for $5,495, second by Commissioner Smith, all in favor, motion carried (5-0).
PUBLIC COMMENT
None at this time.
JULY 2011 FINANCIAL STATEMENT
Director Troupe reported for the month ending July 31, 2011 ECSWC realized a net income on an accrual basis of $96,200.62. On a cash flow basis for July there is a decrease in cash of $20,217.04, year-to-date cash has increased $97,565.48. Un-obligated cash less upcoming cash outlays at the end of the month was $1,399,332.30.
Reserve accounts for landfill expansion, capital improvements, landfill equipment repairs; hauler rebate, host facility fund and operating contingency total $879,740.70
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Funds are invested as follows:
The money market checking account at Kanabec Bank earns 1.01%. Kanabec Savings earns .75% and The CD is 1.75%. Tonnage has increased 2,653 tons in 2011 a 4.9% increase from last year.
Commissioner Greene moved to approve the July 2011 Financial Statement, second by Commissioner Hallan, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
SMMPA Project
Director Troupe reported that the line people and Qwest still have work to do before the generator can start up. Director Troupe asked for an update and they responded that it would be the end of September.
Employee Resignation
Director Troupe reported that scale operator Christy Murphy has given her resignation with her last day being September 30, 2011. Director Troupe asked for permission to post this position and hire a replacement for Christy.
Commissioner Greene moved to give Director Troupe permission to post this position, second by Commissioner Smith, all in favor, motion carried (5-0).
Brush Cutter
Director Troupe reported that Curt Hoffman of the MPCA notified her that the entire closed landfill needs to be mowed. Director Troupe did receive a quote for a brush cutter in the amount of $6,227 that would go on the bobcat. She will put in the budget for next year.
Budget
Director Troupe reported that she is planning to have a draft budget ready for the Board for the November meeting.
Director Troupe stated that she is aware that the employee health insurance will be increasing significantly next year because PEIP is eliminating the current options and putting everyone on the same plans that State employees have. Director Troupe also would like some input on employee wages prior to completing the budget.
Director Troupe will provide a spreadsheet with numbers for employee insurance for the October meeting and employee wage increases of 1% and 2% for the November meeting.
Isanti County Historical Society
Director Troupe reported that the Isanti County Historical Society burned down and a request has been made for a reduced price for disposal of that facility. Director Troupe suggested that a standing resolution be passed that if a non-profit property of the five county area is in distress that there is a reduced rate on the disposal. Director Troupe suggested a deduction of 30%.
Commissioner Smith moved to allow non-profits in the five county area that are in distress to receive a 30% discount, second by Commissioner Greene, all in favor, motion carried (5-0).
PUBLIC COMMENT
Dick Roesler of Arthur Township commented on the Bond for SALT. He stated that generally you pay first then go after the bond.
Commissioner Greene inquired about the Arthur Township outcome on the tonnage. Director Troupe responded that they did remove the tonnage but the height requirement remains.
Director Troupe reported also that there was one odor complaint last month. The landfill was completely covered the weekend of the complaint.
OCTOBER MEETING DATE
The October Meeting is scheduled for Monday, October 10, 2011 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Larson asked for a motion to adjourn. Commissioner Greene moved to adjourn the meeting at 10:12 a.m., second by Commissioner Smith.
Respectfully submitted,
Barbara Wilder
Recording Secretary
East Central Solid Waste Commission
Commission’s Office – Mora, MN
MINUTES
August 8, 2011
The regular meeting of the East Central Solid Waste Commission was held on August 8, 2011 at the Commission Office, Mora, MN. Chairman George Larson called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Kim Smith, Pine County Commissioner Steve Hallan, Isanti County Commissioner George Larson and Mille Lacs County Commissioner Phil Peterson.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Cami Van Able and Fred Doran of SAIC/R.W. Beck, Alicia Wicklund of Kanabec Publications and Dick Roesler and Dave Halvorson of Arthur Township.
All present said the Pledge of Allegiance.
Chairman Larson asked if there were any additions to the agenda. Director Troupe added Arthur Township Public Hearing.
Commissioner Smith moved to approve the Agenda, second by Commissioner Hallan, all in favor, motion carried (5-0).
Commissioner Peterson moved to approve the Meeting Minutes July 11, 2011, second by Commissioner Greene, all in favor, motion carried (5-0).
CLAIMS
Commissioner Hallan moved to approve the Claims List, Paid Claims List, Additional Claims List and the Hauler Rebates, second by Commissioner Smith, all in favor of paying the Claims List ($217,082.12), Paid Claims List ($153,392.50), the Additional Claims List ($29,644.69) and the Hauler Rebates, ($296,487.24), all in favor, motion carried (5-0).
SALT FINAL PAYMENT
Director Troupe reported that she has specifically asked for the IC 134 from Anderson Excavating numerous times. It has not been received as of yet.
SALT provided Director Troupe with the number of $22,086.95 that is still owed to them from the closure and pond project. SALT is saying that we cannot withhold any retainage for the seeding but it is stated in the contract that we can withhold $4,000.00 if, a year later the seeding is not adequate. Change Order 4 allowed SALT to put in rock and fabric for the downdrains instead of the smartditches. The downdrains failed so they installed one smartditch which was not installed properly and also failed. A second downdrain has rock that has fell to the bottom of the drain. Director Troupe contacted SALT by letter via fax and email requesting that she would like to talk to them and invited them to the meeting today.
Western Surety sent Consent to Final Payment to SALT stating that if we make the payment to SALT, that they will still uphold the bond for any warranty issues.
Director Troupe recommended holding the payment until we get the IC 134 and go after the bond for the failed downdrains.
PUBLIC COMMENT
Dave Halvorson of Arthur Township inquired about Public Hearing in Arthur Township regarding the tonnage. Director Troupe stated that this was added to the agenda and will be discussed in the Executive Directors report.
JUNE 2011 FINANCIAL STATEMENT
Director Troupe reported for the month ending June 30, 2011 ECSWC realized a net loss on an accrual basis of $10,750.54. On a cash flow basis for June there is an increase in cash of $414,975.42, year-to-date cash has increased $97,565.48. Un-obligated cash less upcoming cash outlays at the end of the month was $1,479,545.84.
Reserve accounts for landfill expansion, capital improvements, landfill equipment repairs; hauler rebate, host facility fund and operating contingency total $810,013.
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Funds are invested as follows:
The money market checking account at Kanabec Bank earns 1.01%. Kanabec Savings earns .8% and The CD at Kanabec Bank for $750,000.00 earns 1.76%. Tonnage has increased 1428.34 tons in 2011 a 3% increase from last year.
Commissioner Greene moved to approve the June 2011 Financial Statement, second by Commissioner Peterson, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
SMMPA Project
Director Troupe reported that all of the mechanical work is done but it was reported to her that some additional electrical work needs to be done which will push the start-up date back to the end of August 2011.
Northeast Technical Sampling
Director Troupe reported that Northeast Tech Sampling is charging ECSWC $400.00 for ATV rental every time they come out to do sampling which adds up to $1,200.00 a year.
Director Troupe is going to check into other sampling companies to see what they charge for sampling.
Commissioner Greene moved to approve Director Troupe to investigate prices on the purchase of an ATV, second by Commissioner Smith, all in favor, motion carried (5-0).
Hauler Contracts
Director Troupe reported that all but three contracts had been received. The new contract from Lakes Sanitation has been received as of today and needs Chairman Larson and Director Troupe’s signature.
Office of the State Auditor
Director Troupe reported that the Office of the State Auditor would be auditing the basic financial statements of ECSWC for year ended 2010. They have sent a letter of understanding for approval by the Board for Signature.
Commissioner Smith moved to approve Chairman Larson and Director Troupe to sign the letter of approval from the Office of the State Auditor, second by Commissioner Hallan, all in favor, motion carried (5-0).
Arthur Township Public Hearing
Director Troupe reported that Arthur Township is having a Public Hearing on August 10th and in that they are going to be discussing removing the 95,000 tons from the Sanitary Landfill district portion of the zoning. This was suggested by their lawyer.
PUBLIC COMMENT
Dave Halvorson of Arthur Township asked if ECSWC is asking for a specific number for the tonnage and if Arthur Township is going to give a number. Director Troupe responded that we are not asking for a number and they are not going to give a number.
Chairman Larson asked Director Troupe if she had anything else to add. She reported that she had purchased a desk in the amount of $138.00 and asked the Board if she could put it on her claim for next month.
Commissioner Greene moved to approve the purchase of the desk for Director Troupe for the amount of $138.00, second by Commissioner Smith, all in favor, motion carried (5-0).
Dick Roesler of Arthur Township asked about the electronics recycling. Director Troupe responded that we are taking all electronics; all TV’s and monitors are $3 and every thing else is free and this will go through October 31, 2011.
Dave Halvorson asked where Lakes Sanitation is from. Director Troupe responded that they are from McGregor. He also asked what happens after a heavy rain, how much monitoring of wash outs and such is done? Director Troupe responded that ECSWC is going to be seeding and that she, Fred Doran, Cami Van Able and Dave Noga will be looking at everything today to make sure it is ok.
SEPTEMBER MEETING DATE
The September Meeting is scheduled for Monday, September 12, 2011 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Larson asked for a motion to adjourn. Commissioner Hallan moved to adjourn the meeting at 9:40 a.m., second by Commissioner Greene.
Respectfully submitted,
Barbara Wilder
Recording Secretary
East Central Solid Waste Commission
Commission’s Office – Mora, MN
MINUTES
July 11, 2011
The regular meeting of the East Central Solid Waste Commission was held on July 11, 2011 at the Commission Office, Mora, MN. Chairman George Larson called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Kim Smith, Pine County Commissioner Steve Hallan, Isanti County Commissioner George Larson and Mille Lacs County Commissioner Phil Peterson.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Cami Van Able and Fred Doran of SAIC/R.W. Beck, Alicia Wicklund of Kanabec Publications and Lisa Thibodeau of Chisago County.
PLEDGE OF ALLEGIANCE
All present said the Pledge of Allegiance.
APPROVAL OF AGENDA
Chairman Larson asked if there were any additions to the agenda. Director Troupe added 8.3 SALT final payments.
Commissioner Hallan moved to approve the Agenda, second by Commissioner Peterson, all in favor, motion carried (5-0).
Commissioner Peterson noted that the motions were all 5-0 when he was not present at the June meeting.
Corrections will be made to the June 13, 2011 Board meeting minutes to change all the motions to 4-0.
Commissioner Smith moved to approve the Meeting Minutes June 13, 2011, second by Commissioner Greene, all in favor, motion carried (5-0).
CLAIMS
Commissioner Peterson inquired about the Leachate Strength Charge of $20,015.64. Fred Doran explained that there are two charges for leachate. One is for the hauling and the other is based on the volume that is disposed and the measure of organic content in the leachate.
Director Troupe noted that the large amount is because a lot of leachate has been hauled out due to the heavy rains.
Director Troupe added the Household Hazardous Waste reimbursement.
Commissioner Greene inquired about the Northern Water Works claim. Director Troupe responded that was for the new piping in the landfill and that there was a leak that was found. The oxygen levels have gone down from 2.5% to .5%.
Commissioner Greene moved to approve the Claims List, Paid Claims List, Additional Claims List and the Household Hazardous Waste reimbursement, second by Commissioner Hallan, all in favor of paying the Claims List ($147,703.29), Paid Claims List ($79.546.36), the Additional Claims List ($13,883.60) and the Household Hazardous Waste reimbursement ($27,219.00), all in favor, motion carried (5-0).
HAULER CONTRACTS
Director Troupe reported that East Central Sanitation has not returned their contract because they would like to stay with the $14.00 rebate. Director Troupe did ask them to return the contract and just note that they would like to stay at that rebate. Others that have not returned their contracts include Garrison Disposal, Lakes Sanitation and Curt’s Roll-off.
Director Troupe also noted that the hauler rebates will be paid in August.
Commissioner Greene moved to approve the Hauler Contracts, second by Commissioner Smith, all in favor, motion carried (5-0).
COPIER
Director Troupe recommended that the Board approve purchase of a multi-function machine that provides us with lower operational costs at a price up to $500.00.
Commissioner Hallan moved to give Director Troupe authorization to purchase a multi-function copier up to the amount of $500.00, second by Commissioner Peterson, all in favor, motion carried (5-0).
Director Troupe also asked the board to review the list of people receiving Packets and determine if they wish to continue the mailing.
Chairman Larson asked to still mail the Isanti County Alternate. The rest of the alternates will be emailed the Packet.
PUBLIC COMMENT
None at this time.
MAY 2011 FINANCIAL STATEMENT
Director Troupe reported for the month ending May 31, 2011 ECSWC realized a net income on an accrual basis of $50,237.40. On a cash flow basis for May there is a decrease in cash of $135,760.88, year-to-date cash has decreased $317,409.94. Un-obligated cash less upcoming cash outlays at the end of the month was $1,319,177.17.
Reserve accounts for landfill expansion, capital improvements, landfill equipment repairs; hauler rebate, host facility fund and operating contingency total $702,545.80 .
Funds are invested as follows:
The money market checking account at Kanabec Bank earns 1.01%. Kanabec Savings earns .8%. Tonnage has increased 1285.01 tons in 2011 a 3% increase from last year.
Director Troupe did state that the Kanabec CD is secured.
Commissioner Peterson moved to approve the May 2011 Financial Statement, second by Commissioner Smith, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Forklift
Director Troupe reported that it was too late to get the forklift in at Paul’s auction this past month so it will be put in the fall auction at Paul’s.
SMMPA Project
Director Troupe reported that everything is moving along and the start-up date is still approximately August 15, 2011. There were a couple of complaints from the neighbors about the line installation. Director Troupe said that the persons responsible for the installation of the fence would be back in July to do repairs and that they have been in contact with the neighbors
Electronics Grant
Director Troupe reported that on July 1 ECSWC began accepting electronics at a reduced price at Mora and Hinckley from Pine, Mille Lacs and Kanabec county households. The planning meeting for the grant was held on Tuesday with Michele McPherson from Mille Lacs County and Kurt Schneider and Robbie Fisher attending from Pine County. We are planning the advertising campaign and setting up dates to have an event in Wahkon in Mille Lacs County and an event in Pine County. Director Troupe reported that as of right now ECSWC and anyone affiliated are not allowed to do any promotion on this grant. The reason is because of the State of Minnesota shutdown. Approval has to be run through the state agency in order to do the promotion.
The Grant will run through October 2011.
SALT Final Payment
Director Troupe gave a review of who SALT is. In 2009 a decision was made to add a pond and close Phase 5 of the landfill. The company hired to complete the projects was SALT. Many problems arrived and soon Director Troupe received calls from the sub-contractors regarding payments. The last payment made to SALT was May 2010 in which most of the retainage was paid.
There was a change order 4 from SALT asking for change to the down drains to the closure areas. The Board did approve that change order. SALT did the changes which all failed. Last summer ECSWC purchased a Smart Ditch for the area, which SALT gave permission to purchase, and that money would come out of the remaining money that was owed to SALT. Anderson Excavating was sent to install it and it ended up failing also.
Director Troupe received an email last week from SALT asking for final payment. Director Troupe has asked SALT to provide her with the amount that they feel they are owed and that she has not heard back at this time.
This is just for information and will be discussed at the August Board meeting when Director Troupe has more information regarding final payment.
PUBLIC COMMENT
None at this time.
AUGUST MEETING DATE
The August Meeting is scheduled for Monday, August 8, 2011 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Larson asked for a motion to adjourn. Commissioner Smith moved to adjourn the meeting at 9:39 a.m., second by Commissioner Greene.
Respectfully submitted,
Barbara Wilder
Recording Secretary
East Central Solid Waste Commission
Commission’s Office – Mora, MN
MINUTES
June 13, 2011
The regular meeting of the East Central Solid Waste Commission was held on June 13, 2011 at the Commission Office, Mora, MN. Chairman George Larson called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Kanabec County Commissioner Kim Smith, Pine County Commissioner Steve Hallan and Isanti County Commissioner George Larson.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Cami Van Able of SAIC/R.W. Beck, Dick Roesler and Dave Halvorson of Arthur Township.
All present said the Pledge of Allegiance.
There were no additions to the agenda. Chairman Larson asked for a motion to approve the agenda.
Commissioner Greene moved to approve the Agenda, second by Commissioner Hallan, all in favor, motion carried (5-0).
Commissioner Smith moved to approve the Meeting Minutes May 9, 2011, second by Commissioner Greene, all in favor, motion carried (5-0).
CLAIMS
Chairman Larson asked about the claim for Federated Co-op for the one pallet of Pasture Seed. Director Troupe responded that the PCA has a new requirement that if an area is not going to used for over 30 days, that a foot of dirt has to be put on the landfill and then it has to be seeded. There is enough seed to do everything.
Commissioner Greene asked if the claim for Granite City is for the generator. Director Troupe that is was.
Commissioner Greene moved to approve the Claims List, Paid Claims List and the Additional Claims List, second by Commissioner Smith, all in favor of paying the Claims List ($136,238.97), Paid Claims List ($842,990.75), and the Additional Claims List ($12,783.94) motion carried (5-0).
HAULER CONTRACTS
Director Troupe reported that five hauler contracts have been returned. She attended the hauler meeting in Chisago County and explained further the contracts. Director Troupe has had telephone conversations with multiple haulers and most were in agreement with the new contract. The only question some had was regarding the rebate amount.
PUBLIC COMMENT
Dick Roesler of Arthur Township asked about the $750,000 CD. He wanted to know how many months it was for, at what rate and is it covered by insurance?
Director Troupe responded that it is for 37 months, 1.76% and all the other quotes were lower rates than that of our money market account. Director Troupe reported that everything would be finalized when she sent the bank all of the signatures that were required.
APRIL 2011 FINANCIAL STATEMENT
Director Troupe reported for the month ending April 30, 2011 ECSWC realized a net loss on an accrual basis of $177,399.96 of which $176,600 was return on contributed capital. On a cash flow basis for April there is a decrease in cash of $539,274.14, which includes the Bomag purchase and the return on capital. Year-to-date cash has decreased $181,649.06. Un-obligated cash less upcoming cash outlays at the end of the month was $1,398,214.45.
Reserve accounts for landfill expansion, capital improvements, landfill equipment repairs; hauler rebate, host facility fund and operating contingency total $749,269.40. .
Funds are invested as follows:
The money market checking account at Kanabec Bank earns 1.0%. Kanabec Savings earns .7%. Tonnage has increased 1349.48 tons in 2011. A 4% increase from last year.
Commissioner Smith moved to approve the April 2011 Financial Statement, second by Commissioner Hallan, all in favor, motion carried (5-0).
KANABEC COUNTY PROPOSAL
Director Troupe reported that Kanabec County has sent a proposal to provide engineering and technical services that she had requested. The rate for professional engineering service proposed is $65/hour and other technical services would be the employee wage plus 30% to cover other costs.
Director Troupe said that she believes that this would be of great value to be able to have someone close that she could ask questions from and get recommendations on various things. Director Troupe did note that this would not affect services of R.W. Beck.
Commissioner Hallan moved to approve Director Troupe to use the services of Kanabec County as needed, second by Commissioner Greene, all in favor, motion carried (5-0).
COPIER
Director Troupe reported that the copier went out in April. This copier was purchased in May 2000 and last fall the service agreement was ended because of the rate increase.
Director Troupe did an on line survey to get quotes from vendors on copiers. She received two quotes and was waiting on a third.
This has been tabled until the July 11, 2011 meeting.
EXECUTIVE DIRECTOR REPORT
Certificate of Deposit
Director Troupe reported that Kanabec bank provided ECSWC with the best interest rate of 1.76% but being able to bump if the interest rates change was only included with the 37 month CD.
Commissioner Smith moved approve Director Troupe to accept the 37month CD, second by Commissioner Hallan, all in favor, motion carried (5-0).
Forklift
Director Troupe reported that she would like to sell the forklift since it needs many repairs and it requires certification. The skid steer was purchased to take the place of the forklift and does not require certification.
Commissioner Smith moved to auction the forklift, second by Commissioner Greene, all in favor, motion carried (5-0).
SMMPA Project
Director Troupe reported that staff did the excavation for the condensate pump and that clean backfill had to be hauled in out of the stockpile, which used up most of the sand. The original plan was to have the pump by the flare pad but ended up having to be put in the lowest area. Director Troupe budgeted $50,000 for landfill gas this year and the costs to contractors and suppliers for this project are $75,548 plus engineering.
Director Troupe also reported that the oxygen levels are too high in the landfill and that she contacted Scott Coon of R.W. Beck and told him that this needs to be resolved because SMMPA will not accept gas from the landfill.
Commissioner Smith moved to give Director Troupe permission to get the repairs done as necessary up to the amount of $10,000.00, second by Commissioner Greene, all in favor, motion carried (5-0).
Electronics Grant
Director Troupe reported that ECSWC has been awarded an electronics grant from the State of Minnesota for Pine, Mille Lacs and Kanabec counties. The total grant expenditure is $20,190.00.
Director Troupe is currently waiting for the paperwork to sign but due to the possible Government shutdown on July 1, this would be put on hold.
Commissioner Hallan moved to give Director Troupe permission to sign the Grant if it comes through before July meeting, second by Commissioner Greene, all in favor, motion carried (5-0).
PUBLIC COMMENT
None at this time.
JULY MEETING DATE
The July Meeting is scheduled for Monday, July 11 2011 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Larson asked for a motion to adjourn. Commissioner Smith moved to adjourn the meeting at 10:16 a.m., second by Commissioner Hallan.
Respectfully submitted,
Barbara Wilder
Recording Secretary
East Central Solid Waste Commission
Commission’s Office – Mora, MN
MINUTES
May 9, 2011
The regular meeting of the East Central Solid Waste Commission was held on May 9, 2011 at the Commission Office, Mora, MN. Chairman George Larson called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Mille Lacs Commissioner Phil Peterson, Kanabec County Commissioner Kim Smith and Isanti County Commissioner George Larson.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Fred Doran of SAIL/R.W. Beck, Mike Oster of Kanabec County, Dick Roesler of Arthur Township, Lisa Thibodeau of Chisago County.
All present said the Pledge of Allegiance.
There were no additions to the agenda. Chairman Larson asked for a motion to approve the agenda.
Commissioner Greene moved to approve the Agenda, second by Commissioner Peterson, all in favor, motion carried (5-0).
Commissioner Smith moved to approve the Meeting Minutes for April 11, 2011, second by Commissioner Peterson, all in favor, motion carried (5-0).
CLAIMS
Commissioner Peterson moved to approve the Claims List, Paid Claims List, Additional Claims List and Hauler Rebates, second by Commissioner Smith, all in favor of paying the Claims List ($102,069.81), Paid Claims List ($106,495.79), the Additional Claims List ($44,418.86), and the Hauler Rebates ($145,331.34), motion carried (5-0).
Director Troupe did note that some of the Hauler Rebates would be held due to non-payment.
ARTHUR TOWNSHIP ORDINANCE
Director Troupe reported that Susan Alderink responded with a letter in regards to the changes to the ordinance that the Commission had requested and that the planning commission was going to conduct a meeting.
PUBLIC COMMENT
None at this time.
MARCH 2011 FINANCIAL STATEMENT
Director Troupe reported for the month ending March 31, 2011 ECSWC realized a net income an accrual basis of $168,199.63. On a cash flow basis for March there is an increase in cash of $463,087.30, year-to-date cash has increased $357,625.08. Un-obligated cash less upcoming cash outlays at the end of the month was $1,680,287.01. March cash increases will offset in April by the Bomag purchase and the return of capital contributions to the Counties.
Reserve accounts for landfill expansion, capital improvements, landfill equipment repairs; hauler rebate, host facility fund and operating contingency total $659,374.00.
Funds are invested as follows:
The money market checking account at Kanabec Bank earns 1.0%. Kanabec Savings earns .7%. Tonnage has increased 572.34 tons in 2011. A 2.4% increase from last year.
Director Troupe requested permission from the Board to place $750,000 into CD’s. All the banks would be asked to provide current interest rates.
Commissioner Greene moved to give Director Troupe permission to put funds into a CD up to 36 months, second by Commissioner Smith, all in favor, motion carried (5-0).
Commissioner Peterson moved to approve the March 2011 Financial Statement, second by Commissioner Greene, all in favor, motion carried (5-0).
HAULER CONTRACTS
Chairman Larson asked what the purpose of coming in with an early contract is. Director Troupe responded that there is a hauler that is asking to sign with ECSWC. Letters were mailed to current haulers in regards to a new contract with some revisions.
Commissioner Smith moved to approve Director Troupe to mail out a new contract immediately, which would include the changes and become effective July 1, 2011, second by Commissioner Greene, all in favor, motion carried (5-0).
LEACHATE RECIRCULATION/LAND APPLICATION
Director Troupe reported that the permit application is still being worked on with the MPCA for recirculation and land application for the leachate. The original permit application was submitted in 2008 and 2009.
Fred Doran from SAIC formerly R.W. Beck will be providing a short presentation detailing the leachate program for the neighbors, township, and meeting attendees.
Chairman Larson asked what were some of the major arguments in regards to this. Director Troupe responded that it is how moist the landfill is. The MPCA is not agreeing with what R.W. Beck has concluded.
EXECUTIVE DIRECTOR REPORT
Director Troupe did report that there was one odor complaint last month.
Animals
Director Troupe reported that the Kanabec Emergency Management is asking if the ECSWC will accept dead animals in the landfill in the case of a herd dying because of storm or fire. The PCA did say that this would be ok.
Commissioner Smith moved to use the landfill as a last resort in the event of this happening, second by Commissioner Greene, all in favor, motion carried (5-0).
Equipment Purchases
Director Troupe reported that an excavator was ordered from VOLVO in the amount of $158,245.00 with delivery still about 8 weeks out. A trailer was ordered from Wilkens in Morris in the amount of $58,680.44. Delivery for the walking floor trailer will be approximately July 15.
SF 1244
Director Troupe reported that members of the Landfill Operator’s Group provided testimony to the Senate on MPCA environmental review. The goal was to get approval for site review of the entire landfill instead of phases and along with that permits would be for the entire site instead of five years. Director Troupe did testify on behalf of the landfill.
PUBLIC COMMENT
None at this time.
JUNE MEETING DATE
The June Meeting is scheduled for Monday, June 13, 2011 at 9:00 a.m. at the Commission offices.
CLOSED SESSION – EXECUTIVE DIRECTOR EVALUATION
Chairman Larson announced at this time that there would be a closed session to discuss the Executive Director Evaluation.
ADJOURNMENT
Chairman Larson asked for a motion to adjourn. Commissioner Greene moved to adjourn the meeting at 11:00 a.m., second by Commissioner Peterson.
Respectfully submitted,
Barbara Wilder
Recording Secretary
East Central Solid Waste Commission
Commission’s Office – Mora, MN
MINUTES
April 11, 2011
The regular meeting of the East Central Solid Waste Commission was held on April 11, 2011 at the Commission Office, Mora, MN. Vice-Chairman Richard Greene called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Richard Greene, Mille Lacs Commissioner Phil Peterson, Kanabec County Commissioner Kim Smith, and Pine County Commissioner Steve Hallan.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Cami Van Able of R.W. Beck, Eric Supan with Nuss Truck & Equipment and Dave Halvorson of Arthur Township.
All present said the Pledge of Allegiance.
There were no additions to the agenda. Vice-Chairman Greene asked for a motion to approve the agenda.
Commissioner Smith moved to approve the Agenda, second by Commissioner Peterson, all in favor, motion carried (5-0).
Commissioner Peterson moved to approve the Meeting Minutes for March 14, 2011, second by Commissioner Hallan, all in favor, motion carried (5-0).
CLAIMS
Director Troupe reported that there was an error on last month’s Hauler Rebate. The Rebate that was paid was for November and December when it should have been for December and January. The result was an overpayment to most of the haulers. The only underpayment was SRC, which is on the Claims List. Two of the haulers that were overpaid returned their checks. The rebate payment will be adjusted in May as needed.
Director Troupe also noted that the Return of Contributed Capital checks were ready to be mailed and that if any of the Commissioners would like to take them today, that would be fine.
Commissioner Smith moved to approve the Claims List, Paid Claims List, Additional Claims List and Return of Contributed Capital, second by Commissioner Peterson, all in favor of paying the Claims List ($556,809.50), Paid Claims List ($84,561.26), the Additional Claims List ($20,250.70), and the Return of Contributed Capital ($200,000.00), motion carried (5-0).
ARTHUR TOWNSHIP ORDINANCE
Director Troupe reported that she had sent a letter to the Arthur Township Board to ask them to remove the 95,000-tonnage limit in the ordinance. In addition, a request was made to change the language pertaining to cover material and height limits of the landfill under an IUP.
The Planning Commission met on the evening of April 6, 2011, which Director Troupe was unable to attend. All indication is that the Arthur Township Board was fine with the changes but that they were going to run it through the Planning Commission. Director Troupe has not received any confirmation as of yet.
PUBLIC COMMENT
None at this time.
FEBRUARY 2011 FINANCIAL STATEMENT
Director Troupe reported for the month ending February 28, 2011 ECSWC realized a net loss on an accrual basis of $65,960.51. On a cash flow basis for February there is an increase in cash of $20,613.04. Un-obligated cash less upcoming cash outlays at the end of the month was $1,480,076.55.
Reserve accounts for landfill expansion, capital improvements, landfill equipment repairs; hauler rebate, host facility fund and operating contingency total $749,997.16.
. Funds are invested as follows:
The money market checking account at Kanabec Bank earns 1.01%. Kanabec Savings earns 1.0%. Tonnage has increased 493.92 tons in 2011. A 3% increase from last year.
Commissioner Hallan moved to approve the February 2011 Financial Statement, second by Commissioner Smith, all in favor, motion carried (5-0).
EXCAVATOR BIDS
Director Troupe reported that bids for an excavator were received Wednesday, April 6, 2011. The request for bids were posted in the Kanabec Times, Mora Advertiser and on the Commission website. Staff also contacted 18 machinery companies forwarding the Request for Bids to them.
Director Troupe reported that there were four bidders with a total of 12 machines. In the bid specifications Director Troupe stated that the bid evaluation will be based on responsible bids. She did ask for Price, Delivery date, Contact information, complete description, Warranty information, Service history and Photos. These bids are good for 30 days.
Director Troupe stated that two comparable machines would be the Volvo EC210CL and the Caterpillar 320DL. The parts and service were readily available with these also.
Director Troupe also reported that she was notified as of this morning that an excavation is going to be needed involving the SMMPA project. Cami VanAbel stated that a 20’ depth sump is going to have to be put in and that SMMPA is going to be trenching in a line from the flare skid up to the engine.
Commissioner Smith suggested purchasing new one with a warranty. Commissioner Hallan agreed.
Director Troupe did note that staff requested a hydraulic thumb, which is $7700.00 and a sand bucket which is $5650.00.
Commissioner Peterson asked if a machine is available right now. Eric Supan from Nuss responded that this machine would have to be ordered and that it would be 8-12 weeks but that Nuss would haul an excavator up here, free of charge, to use while the new one is being ordered.
Commissioner Hallan moved to purchase the Volvo EC210CL with the hydraulic thumb and the sand bucket, second by Commissioner Smith, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
SMMPA Project
Director Troupe reported that the Southern Municipal Power Agency began work April 1, 2011 and that Arthur Township has issued the necessary permits.
Director Troupe stated that there is some work that ECSWC will have to do. She put $50,000 in the budget but the bids are coming in higher than that. An electrician, a pump and a flow meter still need to be purchased which brings the total over $100,000 for this project.
Commissioner Hallan asked when this project would be completed. Director Troupe responded August 15, 2011.
Director Troupe also stated that SMMPA will be putting in an automatic call system and that she will be the one who will be contacted.
Commissoner Smith moved to give Director Troupe permission to hire and move forward with these issues, second by Commissioner Hallan, all in favor, motion carried (5-0).
Carbon Credits
Director Troupe reported that the money for the carbon credits for 2010 was transferred from the seller into the ECSWC account about three weeks ago. The income from the sale of carbon credits will be used as a return on investments to the five counties. Also, along with that the credits for 2011 and 2012 were sold at $3.60 a credit and the brokerage fees have been paid.
Trailer
Director Troupe reported that the budget included costs for an additional transfer trailer. She did receive three quotes on a new, 48’ walking trailer.
Commissioner Smith moved Director Troupe to do comparables and to purchase a new trailer, second by Commissioner Hallan, all in favor, motion carried (5-0).
Electronics Grant
Director Troupe reported that a grant to collect electronics was submitted April 6, 2011. This grant would provide a reduced cost of collection for electronics outside the 11-county metro area. It does require a 25% match. Collections will be done in Mora, Hinckley, Sandstone and Wahkon. It would start July 1, 2011 and go through October 31, 2011. The plan is to charge $3.00 for TV’s and Monitors, all small items would be free.
Commissioner Smith moved to approve the grant application and that the money will be used in the appropriate way, second by Commissioner Peterson, all in favor, motion carried (5-0).
Hauler Contracts
Director Troupe reported that there is approximately 21 months left to the hauler contracts. With this short of a period, it may be hard for new haulers to commit to coming to our facilities. She would like to put together a new contract to bring back to the Board at the May meeting. She will also visit with the haulers to get their input.
PUBLIC COMMENT
None at this time.
MAY MEETING DATE
The May Meeting is scheduled for Monday, May 9, 2011 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Vice-Chairman Greene asked for a motion to adjourn. Commissioner Peterson moved to adjourn the meeting at 10:23 a.m., second by Commissioner Hallan.
Respectfully submitted,
Barbara Wilder
Recording Secretary
East Central Solid Waste Commission
Commission’s Office – Mora, MN
MINUTES
March 14, 2011
The regular meeting of the East Central Solid Waste Commission was held on March 14, 2011 at the Commission Office, Mora, MN. Chairman George Larson called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Rick Greene, Isanti County Commissioner George Larson, Mille Lacs Commissioner Phil Peterson, Kanabec County Commissioner Kim Smith, and Pine County Commissioner Steve Hallan.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Cami Van Able of R.W. Beck and Dave Halvorson of Arthur Township.
All present said the Pledge of Allegiance.
Chairman Larson asked for any additions to the agenda. Director Troupe added Excavators to the Executive Directors Report and noted that the Financial Statement is for January not December.
Commissioner Smith moved to approve the Agenda, second by Commissioner Peterson, all in favor, motion carried (5-0).
Commissioner Hallan moved to approve the Meeting Minutes for February 14, 2011, second by Commissioner Greene, all in favor, motion carried (5-0).
CLAIMS
Commissioner Greene moved to approve the Claims List, Paid Claims List, Additional Claims List and Hauler Rebates, second by Commissioner Smith, all in favor of paying the Claims List ($110,558.49), Paid Claims List ($91,218.22), the Additional Claims List ($15,804.17), and the Hauler Rebates ($171,845.44), motion carried (5-0).
ARTHUR TOWNSHIP ORDINANCE
Director Troupe reported that the Posting requirements had been met from Arthur Township. The first posting was October 7, 2010 for the October 24th meeting and the Ordinance was posted twice in the paper after it was approved.
At the last Commission meeting, Director Troupe was directed to attend Arthur Townships meeting and talk to them about the Ordinance. Arthur Township requested that all the Board members attend their meeting but because it wasn’t posted all Board members could not attend. Chairman Larson and Commissioner Hallan attended the meeting with Director Troupe.
Troy Gilchrist, Arthur Township’s Attorney, was also present and he advised Arthur Township to remove the 95,000 tons definition for intensification of use. It will still be up to Arthur Township to remove it or not. If they do, there will be another hearing.
Director Troupe stated that most of the items in the Ordinance did not pertain to ECSWC. It is an Ordinance not an entire document. The questions Director Troupe had about the Ordinance had been covered under the entire Ordinance so the CUP issues were covered somewhere else and that there would always be an opportunity to correct it. There will never be an amendment to the CUP. If ECSWC changes something and then asks Arthur Township for an amendment, that would not happen because then it would be forced into an IUP.
Troy Gilchrist also suggested that if ECSWC wanted to change some of the language regarding the height restrictions and cover material that could be requested at the same time as removing the 95,000 tons. Director Troupe stated that if Arthur Township does have a hearing, she would ask them to change some of that language.
Director Troupe stated that there have been three amendments to the CUP in the past. Commissioner Peterson asked what they were. Director Troupe reported that one was for additional land, one was for landfill gas and ponds. Commissioner Peterson asked what would trigger and IUP. Director Troupe could not think of anything thing that would trigger an IUP.
Director Troupe’s suggestion is to wait to see if Arthur Township has the hearing and then if they do have it, she will go back and ask to have the language changed.
Chairman Larson suggested writing a letter to Arthur Township explaining why the 95,000 tons is not feasible and that the tonnage should be left alone as suggested by their attorney.
Commissioner Greene moved to approve Director Troupe to write a letter to Arthur Township, second by Commissioner Peterson, all in favor, motion carried (5-0).
BOMAG FIRE
Director Troupe reported that there were several persons meeting out at the Bomag this morning. They are going to be investigating the cause of the fire. The initial investigation from MCIT shows that the main part of the fire was located by the starter. The diesel that was in the tank did not burn.
Director Troupe did receive an email from Jerry Conway from MCIT and he will be here today to present a letter and that a check should arrive this week in the amount of $323,200.00. A new machine is $474,000.00, which includes everything.
The Board moves that purchasing a new Bomag is a case of an emergency arising from damage caused by fire county property that cannot be allowed to wait for the time required to advertise for bids, and purchase may be made without advertising for bids and this action has been authorized by a majority of the board of ECSWC commissioners according to Minnesota Statues 375.21.
Commissioner Hallan moved to accept the above paragraph, second by Commissioner Smith, all in favor, motion carried (5-0).
PUBLIC COMMENT
None at this time.
JANUARY 2011 FINANCIAL STATEMENT
Director Troupe reported for the month ending January 31, 2011 ECSWC realized a net loss on an accrual basis of $11,132.38. On a cash flow basis for January there is a decrease in cash of $126,075.26. Un-obligated cash less upcoming cash outlays at the end of the month was $1,419,237.78.
Reserve accounts for landfill expansion, capital improvements, landfill equipment repairs; hauler rebate, host facility fund and operating contingency total $904,045.87. Director Troupe would like to remove Operating Contingency and Capital Improvements and put it into one fund for Landfill Equipment. There were no objections from the Board for Director Troupe to do this.
Funds are invested as follows:
The money market checking account at Kanabec Bank earns 1.01%. Kanabec Savings earns 1.0%. Money has been transferred from Savings to Checking in December.
Director Troupe noted that the tonnage for this February is the biggest it has ever been in the month of February.
Commissioner Greene moved to approve the January 2011 Financial Statement, second by Commissioner Peterson, all in favor, motion carried (5-0).
MATHIOWETZ PHASE 6A CHANGE ORDER 1
Director Troupe reported that the change order for Phase 6A is for a reduction of $12,597.20. The main reason for the reduction is due to Hass excavating more dirt than the original plans showed.
Director Troupe requested approval of the Change Order in the reduced amount of $12,597.20.
Commissioner Smith moved to approve Change Order 1, second by Commissioner Hallan, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
SMMPA Project
Director Troupe reported that the Southern Municipal Power Agency has provided a schedule that is attached. Engine delivery is expected at the end of May and operation is the second week of August. Bids have been put out for the concrete pad and Director Troupe needs to find out whom the contractor is so she can go to Arthur Township for a building permit.
Carbon Credits
The verification report for 2010 has been submitted and was approved on Friday afternoon at approximately 5:30 p.m., which was too late to do the wire transfer at the bank. Director Troupe has the requirements to get the credits to the buyer by March 15th and the deadline may be missed because it may take two days to do the transfer.
Director Troupe reported that ECSWC will be receiving $205,000.00 from these credits and suggested that this money go back to the counties and that this would be put on the claims list for the next Board meeting.
Executive Director Evaluation
Director Troupe noted that a performance evaluation has not been completed since August 2008.
Director Troupe will send out an evaluation sheet along with next months Board packet and then the evaluation will be done in a closed-door session at the end of next months meeting.
Excavators
Director Troupe reported that she had put in $50,000.00 for a used excavator and the discussion was that the Board needed more information on what it would be used for and to look into a new one as opposed to a used one.
Director Troupe stated that the landfill operators wanted to use it for fixing slopes, loading dirt into the truck, and digging new lines for pipe.
Commissioner Peterson asked if there were funds to cover an excavator. Director Troupe responded that the money that was set-aside for a future Bomag could be used. Chairman Larson suggested going out for bids on new and used (under 3,000 hours) excavators.
Commissioner Smith moved to approve Director Troupe to go out for bids on new and used (under 3,000 hours) excavators, second by Commissioner Greene, all in favor, motion carried (5-0).
PUBLIC COMMENT
None at this time.
APRIL MEETING DATE
The April Meeting is scheduled for Monday, April 11, 2011 at 9:00 a.m. at the Commission offices.
Director Troupe noted that she would not be available in-between the mailing of the Board packet and the meeting because she will be out of town.
ADJOURNMENT
Chairman Larson asked for a motion to adjourn. Commissioner Greene moved to adjourn the meeting at 9:55 a.m., second by Commissioner Hallan.
Respectfully submitted,
Barbara Wilder
Recording Secretary
Commission’s Office – Mora, MN
MINUTES
February 14, 2011
The regular meeting of the East Central Solid Waste Commission was held on February 14, 2011 at the Commission Office, Mora, MN. Chairman George Larson called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Rick Greene, Isanti County Commissioner George Larson, Mille Lacs Commissioner Phil Peterson, Kanabec County Commissioner Kim Smith, and Pine County Commissioner Steve Hallan.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Mike Oster of Knife Lake Sanitation, Fred Doran of R.W. Beck, Dave Halvorson of Arthur Township, Joel Patnode of Mille Lacs County, Lisa Thibodeau of Chisago County, Eric Supan of Sweeney Brothers Equipment and Sue Alderink of Arthur Township.
All present said the Pledge of Allegiance.
Chairman Larson asked for any additions to the agenda. Director Troupe added 8.3 Bomag Fire and Land Application and Leachate Recirculation to the Executive Director Report.
Commissioner Smith moved to approve the Agenda, second by Commissioner Hallan, all in favor, motion carried (5-0).
Commissioner Greene moved to approve the Meeting Minutes for January 10, 2011, second by Commissioner Peterson, all in favor, motion carried (5-0).
CLAIMS
Commissioner Smith moved to approve Claims List, Paid Claims List, and the Additional Claims List; second by Commissioner Greene, all in favor of paying the Claims List ($162,206.83), Paid Claims List ($131,134.49), and the Additional Claims List ($22,791.40), motion carried (5-0).
Director Troupe noted that the amount of the Ziegler bill of $35,845.92 is for both January and February and for the D-6 Undercarriage. The D-6 was returned to the landfill on Thursday February 10, 2011.
Director Troupe also indicated that the bill for Geotech Environmental in the amount of $10,040.18 is for the Land Gem Meter/Monitor for the landfill gas. This monitor was in the budget.
ECSWC PROPERTY OWNERSHIP/ADDITIONAL MSW OPTIONS
Director Troupe reported that for the past several months there have been discussions concerning selling the Commission property. A final decision to vote on issuing an RFP was put on hold to allow time for further review by Chisago County.
Michael McGowan from Freeway Transfer has been in contact with Director Troupe and he has not been able to figure out a way to make it work.
Director Troupe reported that the charges will be increasing at the Elk River Landfill due to an addition of an out of county fee by Sherburne County. Director Troupe’s understanding is that this fee will increase through 2015 but she will get the chart for the Board from Sherburne County when it becomes available.
Director Troupe also reported that she has been in contact with Jesse Hooper from Lakes Sanitation. Their company is still under a contract with BFI until August 2011. Director Troupe will contact them in May or June to further discuss fees and see if they will sign a contract with ECSWC.
Director Troupe asked the Board for comments on the issue of selling the landfill. Commissioner Greene asked about the tonnage. Director Troupe reported that the current 80,000 is the best it has ever been.
Director Troupe asked if the Board if they wanted to keep Sale of the Facility on the agenda every month or bring it back at a later time?
Commissioner Greene stated that with the changing prices at the other landfills that ECSWC is becoming the cheaper landfill and that it should be taken off the agenda for now.
Commissioner Hallan stated that it seems like everything is working well now. Commissioner Smith agreed.
Chairman Larson stated that as long as the tonnage keeps increasing and that there is money coming back to the counties at the end of each year. He would like to see tonnage around 120,000 and to take the landfill off the market.
Commissioner Peterson agreed with Chairman Larson but he feels that the Arthur Township Ordinance is limiting ECSWC to 95,000 tons.
Director Troupe noted that ECSWC is operating at a bare minimum. There is no extra money spent here at the landfill and nowhere else to cut expenses and that more tonnage is needed.
Chairman Larson agreed with Commissioner Peterson on the Arthur Township Ordinance and that the reason it came about is if the landfill did sell. Chairman Larson suggested holding off on the selling of the landfill until after Director Troupe met with the Arthur Township board.
ARTHUR TOWNSHIP ORDINANCE
Director Troupe reported that the initial conversation with attorney Kevin Johnson was to get rid of the number for the tonnage however, any change in the operation including, but not limited to, any enlargement, intensification of use would put the landfill at Arthur Township’s will of what they decided intensification of use.
Commissioner Peterson asked if there was number on the original permit. Director Troupe responded, no. Commissioner Peterson wanted to then know how they could change the permit because the permit goes with the land. Commissioner Greene stated that it would apply to all new landfills not old ones. The old ones would be grand fathered in under the old agreement. Director Troupe also stated that ‘the intensification of use’ shouldn’t be in there as well. Commissioner Peterson said, “he would not agree to any of this”.
Commissioner Greene asked what would happen if the number was exceeded what would Arthur Township do? Director Troupe responded that they would shut the landfill down. It is stated in the ordinance that all landfill related uses shall cease operation until an interim use permit is issued.
Director Troupe noted that the ordinance was written to affect a new owner of the landfill.
Director Troupe would like to know what it means by saying that the methane and electric producing generator is temporary. Her understanding is that it was to be here for 30 years.
Another concern of Director Troupe’s is the ‘failure to comply with any applicable legal requirements shall constitute a sufficient basis for the Town to revoke a conditional use permit or interim use permit’. Does this mean that if the landfill gets a notice of violation because during inspection something is found – the CUP goes away? Or does this just mean that we need to have all permits in place?
Commissioner Greene responded that under a normal CUP you couldn’t revoke it unless an opportunity is given to correct it.
Director Troupe stated that the 2004 CUP the landfill was planning on using the Knife River property for future landfill and that this is something that also needs to be discussed.
Chairman Larson stated that the purpose of the new Ordinance was if the Commission was going to sell the landfill that Arthur Township wanted some restrictions of the new ownership. Director Troupe responded that Arthur Township didn’t want the landfill to grow so much and take over. That a new buyer could come in and buy all the neighbors land. That was Director Troupe’s understanding of the original purpose of the Ordinance.
Director Troupe would like to go to Arthur Township to see if she can get the Ordinance amended to better fit the landfill. If Arthur Township doesn’t want to amend it then an attorney can be contacted.
Commissioner Peterson would like to know the timeline of all the public notices and all the information that was submitted to the public. Director Troupe said that she could get that information from the Arthur Township clerk.
Chairman Larson stated all the county attorneys agree that this is an illegal document and that if we can’t get things changed that we should go to court. He also asked why the CUP was reissued in 2004. Director Troupe does not understand why.
Sue Alderink, the Arthur Township Zoning Administrator stated that the permit was not reissued that it was just amended. The original CUP from 1990 is still in affect.
Commissioner Hallan moved to approve Director Troupe to meet with Arthur Township, second by Commissioner Smith, all in favor, motion carried (5-0).
PUBLIC COMMENT
Mike Oster from Knife Lake Sanitation commented on the growth in tonnage just from a couple of years ago.
DECEMBER 2010 FINANCIAL STATEMENT
Director Troupe reported for the month ended December 31, 2010 ECSWC realized a net loss on an accrual basis of $62,447.01. On a cash flow basis for December there is an increase in cash of $19,260.16. Year to date shows accrual net income of $591,016.61 and cash decrease of $180,590.52. Un-obligated cash less upcoming cash outlays at the end of the month was $1,620,261. Director Troupe felt very positive about these numbers for December.
Reserve accounts for landfill expansion, capital improvements, landfill equipment repairs; hauler rebate, host facility fund and operating contingency total $828,871.
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Funds are invested as follows:
The money market checking account at Kanabec Bank earns 1.01%. Kanabec Savings earns 1.0%. Money has been transferred from Savings to Checking in December.
January tonnage is up from last year. This goes by how many days are collection days in a month and this was a very average month.
Commissioner Greene moved to approve the December 2010 Financial Statement, second by Commissioner Hallan, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
January Reports Completed by Executive Director
Director Troupe listed all the reports that she did. R.W. Beck does an annual report, which is on the counter in the office and is available for review. Liesch also does a couple large reports on water quality and leachate.
Director Troupe still has two reports; Air Emissions Inventory, which if she cannot complete she will give to Cami at R.W. Beck, and the HHW report, which is a report that is from the information that the county gives to her and she compiles it all together and sends it into the state.
Future Landfill Mining
Director Troupe reported that she would meet with Fred Doran of R.W. Beck. In the past Keith Hass was the contractor and they have not contacted her for future mining.
Land Application and Leachate Recirculation
Director Troupe reported that initially in the permit for the landfill expansion it was stated that ECSWC was going to do recirculation and land application of the 7.6 acres. It was public noticed and there were even comments from the public. When the PCA was going to issue the permit, Dan Vleck from the PCA called Director Troupe and said that it has to be pulled out. The reason for this is because of the Washington County issue with PFC’s. This meant that additional funds had to be spent with R.W. Beck writing another application for a permit to just cover the recirculation and land app. This was done in October of 2010. The PCA said that the leachate recirculation could not be approved because of odor complaints. Mr. Vleck said that ECSWC has turned this landfill into a bioreactor without permission.
Director Troupe reported that in 2006, no leachate was hauled from the landfill. ECSWC staff told the director at the time that they didn’t think that they should be putting that much back into the landfill. They had orders to put it back into the landfill. Mr. Vleck wants admission that the landfill was oversaturated and a discussion as to how the situation will ble prevented in the future.
Chairman Larson suggested writing Mr. Vleck a letter stating admission of wrongdoing and how ECSWC is going to prevent it from happening again. Everyone except Commissioner Peterson was in agreement of this.
Bomag Fire
Director Troupe reported that the Bomag caught on fire sometime Thursday evening. The insurance on it is $424,000 less the $24,000 deductible. The Bomag was purchased at the end of January 2008.
Director Troupe introduced Eric Supan from Sweeney Brothers. He inspected the Bomag and stated that the wheels and blade from the burned Bomag can be put onto a new Bomag. This would save about $120,000. A used Bomag would cost about $85,000. A new one would be about $480,000.
Director Troupe contacted staff employee Wes Carlson and he said that he doesn’t think he will need a temporary one. He can use the D-6 for 3 weeks.
Commissioner Smith moved to authorize Chairman Larson and Director Troupe to review insurance and make the decision to buy a new or used Bomag, second by Commissioner Hallan, all in favor, motion carried (5-0).
PUBLIC COMMENT
None at this time.
MARCH MEETING DATE
The March Meeting is scheduled for Monday, March 14, 2011 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Larson asked for a motion to adjourn. Commissioner Greene moved to adjourn the meeting at 10:18am, second by Commissioner Smith.
Respectfully submitted,
Barbara Wilder
Recording Secretary
East Central Solid Waste Commission
Commission’s Office – Mora, MN
MINUTES
January 10, 2011
The regular meeting of the East Central Solid Waste Commission was held on December 13, 2010 at the Commission Office, Mora, MN. Chairman George Larson called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Rick Greene, Isanti County Commissioner George Larson, Mille Lacs Commissioner Phil Peterson, Kanabec County Commissioner Kim Smith, and Pine County Commissioner Steve Hallan.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Mike Oster of Knife Lake Sanitation, Fred Doran of R.W. Beck, Dave Halvorson of Arthur Township, Steve Hass of Kanabec County, Wes Carlson of Kanabec County, Sharon Rittenour of Kanabec County and Joel Patnode of Mille Lacs County.
All present said the Pledge of Allegiance.
ORGANIZATION OF THE BOARD – ELECTION OF CHAIRMAN/VICE-CHAIRMAN/TREASURER
Director Troupe called for nominations for the Chairman position.
Commissioner Larson nominated Commissioner Smith to the Chairman position; Commissioner Peterson nominated Commissioner Larson to the Chairman position; there were no other nominations. A vote was taken and Commissioner Larson was voted in for Chairman. All in favor, nomination approved.
Chairman Larson called for nominations for Vice-Chairman.
Commissioner Smith nominated Commissioner Peterson for Vice-Chairman; Commissioner Peterson nominated Commissioner Greene for Vice-Chairman; there were no other nominations. A vote was taken and Commissioner Greene was voted in for Vice-Chairman. All in favor, nomination approved.
Chairman Larson called for nominations for Treasurer.
Commissioner Greene nominated Commissioner Peterson to the Treasurer position; Commissioner Peterson nominated Commissioner Hallan to the Treasurer position; there were no other nominations. A voted was taken and Commissioner Peterson was voted in for Treasurer. All in favor, nomination approved.
Director Troupe called for Confirmation of Official Newspaper – Kanabec Times, Meeting Dates – 2nd Monday of Each Month, Official Depository of funds – Kanabec State Bank.
Commissioner Smith moved to approve the Organization of the Board – Election of Chairman/Vice-Chairman/Treasurer, second by Commissioner Greene, all in favor, motion carried (5-0).
Commissioner Larson asked for any additions to the agenda. There were no additions.
Commissioner Greene moved to approve the Agenda, second by Commissioner Peterson, all in favor, motion carried (5-0).
Commissioner Smith moved to approve the Meeting Minutes for December 13, 2010, second by Commissioner Peterson, all in favor, motion carried (5-0).
CLAIMS
Commissioner Smith moved to approve Claims List, Paid Claims List, the Additional Claims List and the Hauler Rebates; second by Commissioner Greene, all in favor of paying the Claims List ($191,220.13), Paid Claims List ($78,553.85), the Additional Claims List ($12,711.70) and the Hauler Rebates ($185,678.70), motion carried (5-0).
Director Troupe requested to pay Donna Tourville the hauler rebate outside of the regular rebate period if she pays her bill.
Commissioner Peterson moved to pay Donna Tourville the hauler rebate outside of the regular rebate period, second by Commissioner Hallan, all in favor, motion carried (5-0).
ECSWC PROPERTY OWNERSHIP/ADDITIONAL MSW OPTIONS
Director Troupe reported that for the past several months there have been discussions concerning selling the Commission property. A final decision to vote on issuing an RFP was put on hold to allow time for further review. Chisago County wanted to look further into things.
Since that time ECSWC has had two hauling companies that have sent proposals for bringing MSW here. The first is Lakes Sanitary, which has requested to bring it in at a reduced rate. They have a contract with a Wisconsin transfer station until August. The second is Michael McGowan from Freeway Transfer who was in attendance.
Director Troupe asked Mr. McGowan to address the board about his transfer station and the location. The board did receive Mr. McGowan’s proposal previously.
Mr. McGowan has proposed to the Commission, a two-year opportunity to explore the ability to use the two vacant buildings at the landfill for recycling and accept MSW at a reduced rate.
Commissioner Smith asked how many tons of MSW was Mr. McGowan looking at bringing in a year. Mr. McGowan responded with an amount of 25,000 tons.
Commissioner Hallan asked if Mr. McGowan if he had any research as to how much recycling was in each 20,000 tons of garbage. Mr. McGowan responded that ideally the objective is to recycle 75 % to 85% of it.
Commissioner Larson verified that Mr. McGowan would like to bring in 25,000 tons of MSW, dump it on the floor of the buildings, sort through it, then bring the recycling back down to the cities and dispose of the MSW in the landfill. Mr. McGowan said that was correct. Commissioner Larson’s concern was additional volume at a reduced rate.
Commissioner Peterson asked if Mr. McGowan would be bringing in employees, if so how many and would they be local. Mr. McGowan responded that the initial estimate would be between 15 and 20 and that he didn’t see why they wouldn’t hire local people.
Commissioner Smith asked about the two-year window and was wondering if that meant the recycling would begin right away. Commissioner Larson responded that it meant initially the waste would be coming up for two years and then at that time it would be worked out if he would be doing the recycling or not. Mr. McGowan responded that was correct.
Commissioner Hallan said that it should be considered that the landfill would not fill up as quickly if they were recycling. Commissioner Larson responded that it would be after the two years.
Commissioner Larson asked about the price of gas going up and if that was going to be worked out in the agreement as well. Mr. McGowan responded that he has made an initial proposal to see what the Commissions reaction would be to the proposal.
Commissioner Smith said that he liked the proposal if the recycling would be started right away.
Mr. McGowan stated that he has projected between a 3 and 5 million dollar investment for the equipment just to do the processing.
Commissioner Peterson said at that point it would be a long-term contract. Mr. McGowan responded that he would hope so.
Director Troupe stated that ECSWC would be hiring them as a contractor and that she had already shared with Mr. McGowan that the Commission is not investing money into it.
Commissioner Smith asked if ECSWC could sublease the buildings. Director Troupe responded that if that were to happen, the Commission would be paying a large amount in real estate taxes.
Mr. McGowan stated that when he came up here initially what intrigued him was that the buildings were already constructed, the permits were complete, and there were a lot of advantages to this.
Commissioner Smith asked Director Troupe her opinion. She responded that she would like to see some more ideas on the recycling part. Director Troupe did state that she thought the back hall back to the metro was an excellent idea and did see opportunities.
Commissioner Larson asked Commissioner Greene his thoughts. Commissioner Greene responded that he thought the reduced rate would cause conflict with the haulers.
Director Troupe stated that she is hoping that this would benefit the local haulers by allowing them someplace to drop their recyclables so those go back to the metro also.
Commissioner Peterson stated that he thought we should entertain the notion that we should bring in more waste to see how it works.
Director Troupe asked if there was a possibility that there could be a drop site for the recyclables for the haulers which would be immediate and the back hall would be going back down to the cities.
Commissioner Larson asked if ECSWC‘s 75,000 tons in addition to Mr. McGowan’s 25,000 tons would go through the recycle process and that it would have be worked out what the Commission would have to pay for that. Mr. McGowan responded with absolutely.
Commissioner Smith’s concern is taking MSW for two years without recycling and then finding out that it isn’t going to work.
Commissioner Peterson suggested a smaller window of time to try this. That he didn’t think it was wise just to say no we are not interested.
Mike Oster of Knife Lake said that as a hauler his point is that it would work because if there is less going into the landfill then his tipping fee should be able to stay where it is at, he can keep his cost down to his customers and comply with the state for recycling. He would like to see it start sooner than two years.
Mr. McGowan stated that he would like some written agreement so that someone else doesn’t come in after he has secured the market for the fiber, cardboard, paper, plastic, metal, etc. Mr. McGowan is willing to go along with a smaller window of time and if in six months he is back up here and says that this is where we are at and he needs an extension because unless he is generating revenue he is spending money.
Joel Patnode of Patnode Trucking stated that he thought both ECSWC and Mr. McGowan must meet in the middle.
Commissioner Peterson said to look at the end result of employing more local employees and recycling.
Fred Doran stated that something to think about is that this would take about a year off the life of the new cell so that it would need to be looked at building a new cell sooner than originally anticipated and the costs involved.
Wes Carlson of Kanabec County stated that after the recyclables are taken out that the MSW that goes into the landfill would decompose much quicker and take up less space.
Mr. McGowan would like to propose putting together a Performa where it would show the recycling, the current proposal, and a window of opportunity to put the deal together and for the Commission to accept waste as soon as ECSWC is comfortable doing so. Mr. McGowan would like to start sooner than later.
Commissioner Larson stated that there was consensus of people that would like to see this go. Commissioner Larson asked Mr. McGowan what kind of time he was thinking of. Mr. McGowan ‘s hope is that he would like to have something put together by the end of this week.
Commissioner Larson suggested that a special meeting might have to be called to meet with Mr. McGowan again.
ARTHUR TOWNSHIP ORDINANCE
Director Troupe reported that Kevin Johnson, Attorney, Stoel Rives LLP was hired by the Commission to review the Arthur Town ship Sanitary Landfill District Zoning Ordinance. Mr. Johnson has suggested three basic options:
1. Accept the Ordinance as is.
2. Work with the Township to get the most onerous provisions changed to be more workable.
3. Explore a lawsuit to get the onerous provisions overturned.
Director Troupe has visited with Township Officials about the limit of 95,000 tons per year and has been told that they need to include a number in the Ordinance. They may be persuaded to amend to another number if we make a request.
Director Troupe suggested that Mr. Johnson go back to the attorney that assisted in writing the ordinance. As of today Mr. Johnson has not gotten back to Director Troupe.
The consensus is to have Mr. Johnson tell Arthur Township to resolve the ordinance or we can go to court.
PUBLIC COMMENT
None at this time.
NOVEMBER 2010 FINANCIAL STATEMENT
Director Troupe reported for the month ended November 30, 2010 ECSWC realized a net loss on an accrual basis of $11,012.53. On a cash flow basis for November there is a decrease in cash of $16,599.35. Year to date shows accrual net income of $653,466.62 and cash decrease of $199,850.68. Un-obligated cash less upcoming cash outlays at the end of the month was $1,660,314.05.
Reserve accounts for landfill expansion, capital improvements, landfill equipment repairs; hauler rebate, host facility fund and operating contingency total $769,558.70.
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Funds are invested as follows:
The money market checking account at Kanabec Bank earns 1.01%. Kanabec Savings earns 1.0%. Money has been transferred from Savings to Checking in December.
Tonnage is up this year-to-date from last year by 4,436.47 tons or 6.0%.
Commissioner Greene moved to approve the November 2010 Financial Statement, second by Commissioner Peterson, all in favor, motion carried (5-0).
FINANCIAL ASSURANCE RESOLUTION
Director Troupe reported that at the last meeting of the ECSWC Board, direction was given to write a Resolution concerning Financial Assurance requirements.
Director Troupe drafted a resolution that included the following:
1 Decide on a discount rate that is less volatile to aid in the management of Financial Assurance (FA). Furthermore, review all FA assumptions for reasonableness.
2 Understand that local government operated solid waste landfills are Enterprise Funds. As a result, permit local governments to restrict assets within the Solid Waste Enterprise Fund to be used for FA. This would be done in a similar manner as the Dedicated Long-Term Trust under current law.
3 Consent to local governments being self insured by utilizing a Local Government Financial Test as a workable option to address Financial Assurance.
4 Lesson the amount of years after landfill closure that financial assurance applies.
Fred Doran of R.W. Beck suggested adding a fifth where you fund your Financial Assurance obligation over the life of the facility as opposed to permit life.
Commissioner Peterson moved to send this Resolution with addition, second by Commissioner Smith, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Office of the State Auditor Exit Interview
Director Troupe reported that she and Commissioner Larson performed the exit interview with the Office of the State Auditor on the phone and that the auditors would like everyone to know that they are available if anyone has any questions about the audit.
Carbon Credits
Director Troupe reported that the work on the verification for 2010 carbon credits started with a site visit last Monday. Michael Carim from First Environmental and Mike Cook from R.W. Beck were out here and they now have all the information to start. ECSWC needs that complete and the credits need to be transferred to the purchaser by March 15. At that point the purchaser has approximately 5 days to pay after the transfer.
Director Troupe reported that the contract with the purchaser is 50,000 at a rate of $5.75 per credit or $287,500. Director Troupe is hoping that with the flare not going down, the credits will be more.
Director Troupe reported that she did sell the 2011 and 2012 credits for $3.60 per credit. A contract will be written and she needs to get back to that buyer. Also, the broker is asking for payment up front in the amount of $15,120.00, which is for both 2011 and 2012 brokerage fees.
Director Troupe is asking the boards permission to pay Evolution Markets, once the contract is signed, the $15,120.00.
Commissioner Smith moved to pay Evolution Markets $15,120.00 after the contract is signed, second by Commissioner Greene, all in favor, motion carried (5-0).
Director Troupe did state that there were two odor complaints this past month. She believes it is due to the cold weather.
Director Troupe also stated that there is going to be change order with Mathiowetz Construction. There have been some things that have been added and changed. Director Troupe should know next meeting what the changes are.
PUBLIC COMMENT
None at this time.
FEBRUARY MEETING DATE
The February Meeting is scheduled for Monday, February 14, 2011 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Larson asked for a motion to adjourn. Commissioner Smith moved to adjourn the meeting at 10:54am, second by Commissioner Greene.
Respectfully submitted,
Barbara Wilder
Recording Secretary
East Central Solid Waste Commission
Commission’s Office – Mora, MN
Unapproved MINUTES
December 13, 2010
The regular meeting of the East Central Solid Waste Commission was held on December 13, 2010 at the Commission Office, Mora, MN. Chairman George Larson called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Mike Robinson, Isanti County Commissioner George Larson, Mille Lacs Commissioner Phil Peterson, Kanabec County Commissioner Kim Smith, and Pine County Commissioner Ed Montbriand.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Mike Oster of Knife Lake Sanitation, Fred Doran of R.W. Beck, Tonya Koller of R.W. Beck, Dave Halvorson of Arthur Township and Lisa Thibodeau of Chisago County.
All present said the Pledge of Allegiance.
Commissioner Larson asked for any additions to the agenda. There were no additions.
Commissioner Montbriand moved to approve the Agenda, second by Commissioner Peterson, all in favor, motion carried (5-0).
Commissioner Peterson moved to approve the Meeting Minutes for November 8, 2010, second by Commissioner Smith, all in favor, motion carried (5-0).
CLAIMS
Commissioner Peterson asked how the diesel fuel was purchased. Director Troupe responded that Eggens and Federated send quotes. Eggens supplies the Hinckley and Cambridge transfer stations and Federated supplies the landfill.
Director Troupe noted that the legal fees were for the auditor letters.
Commissioner Montbriand moved to approve Claims List, Paid Claims List, and the Additional Claims List; second by Commissioner Robinson all in favor of paying the Claims List ($246,573.75) Paid Claims List ($78,621.88), the Additional Claims List ($17,512.11), motion carried (5-0).
NEIGHBOR COMMUNICATION
Director Troupe reported that there were four odor complaints since the last meeting. The odors were from the garbage being pushed into the new phase. All the garbage was pushed into Phase 6A by December 3rd and dirt placement on top of that garbage began on December 6th. Director Troupe stated that the odor issues should go away.
ECSWC PROPERTY OWNERSHIP/DESIGNATION
Director Troupe reported that at the last meeting of the Commission, the Commissioners were asked to go back to their individual County Boards to get a vote on if the ECSWC should issue an RFP for the sale of Commission property. Director Troupe stated that as far as she knew that Chisago County has not had that vote at this time. Director Troupe did speak with Commissioner Greene and he stated that the Chisago County Board would like to find out the value of the property.
Director Troupe reported that there were two new haulers that have indicated that they are interested in bringing in MSW to our facilities. Freeway Transport is interested in bringing in 25,000 tons. The other is Lakes Sanitation who will be contacting Director Troupe later this week.
Director Troupe reported that Kanabec County passed a resolution about landfill sale and Kanabec County Board of Commissioners found that it was not in the best interest of either the County or other County members of the ECSWC therefore being Kanabec County shall take the position on ECSWC Board against any action in support of or preparation for the sale of the landfill.
Director Troupe reported that she did contact Kevin Johnson of Stoel Rives and Sue Alderink, the Zoning Administrator of Arthur Township in regards to the Arthur Township Ordinance.
The Commission will discuss this again at the next meeting.
PUBLIC COMMENT
Mr. Halvorson asked where Lake Sanitation, Freeway Transport and Veolia were located. Director Troupe responded that Lake Sanitation is in Carlton and Aitkin Counties, Freeway is located in Burnsville, and Veolia is located in Stearns County. Mr. Halvorson also wanted to make it clear that the odor complaints were due to the odor and that people were not just calling just to call in.
OCTOBER 2010 FINANCIAL STATEMENT
Director Troupe reported for the month ended October 31, 2010 ECSWC realized a net loss on an accrual basis of $8,446.12. Depreciation of Phase 6A is the cause of the net loss on an accrual basis. On a cash flow basis for October there is an increase in cash of $252,459.49. Year to date shows accrual net income of $663,479.15 and cash decrease of $183,251.33. Unobligated cash less upcoming cash outlays at the end of the of the month was $1,451,907.56.
Reserve accounts for landfill expansion, capital improvements, landfill equipment repairs; hauler rebate, host facility fund and operating contingency total $994,564.54.
.
Funds are invested as follows:
The money market checking account at Kanabec Bank earns 1.01%. Kanabec Savings earns 1.0%. Money has been transferred from Savings to Checking.
Tonnage is up this year-to-date from last year by 4002.17 tons or 6.0%.
Commissioner Peterson asked about the Financial Assurance Fund. Director Troupe reported that the Financial Assurance Fund is required by the PCA and the Fund is at Bremer Bank earning 3%.
Director Troupe will be drafting up a proposal for the January meeting in the form of a resolution to be sent to different entities and legislatures of the five counties.
Commissioner Peterson moved to approve the October 2010 Financial Statement, second by Commissioner Montbriand, all in favor, motion carried (5-0).
EMPLOYEE 2011 WAGES AND BENEFITS
Director Troupe asked for approval to continue giving employees that have not reached all their steps, a step increase come January 1, 2011. Director Troupe also asked for approval to add Ron Morrissey to accruals starting December 2, 2010 at a rate of 35%.
Commissioner Montbriand moved to approve the steps and accruals, second by Commissioner Smith, all in favor, motion carried (5-0).
R.W. BECK CONTRACT EXTENSION
Mr. Fred Doran reported that the contract extension is for one year and he did state that there were no rate increases.
Commissioner Peterson moved to approve the R.W. Beck Contract Extension, second by Commissioner Smith, all in favor, motion carried (5-0).
2011 BUDGET
Director Troupe reported the Commission was looking at purchasing one new walking floor trailer, a used excavator and a Gastech Monitor.
The excavator would be used on projects in landfill and continued maintenance.
The Gastech Monitor would be used to measure landfill gas.
The Landfill Gas System is for continued design and construction.
The Commission would like further information on the excavator. Director Troupe will look into renting and other options.
Director Troupe reported that she has not received any confirmation on electronics rates for next year. Rates on electronics may need to be increased next year but everything else will remain the same.
Commissioner Smith moved to approve the 2011 Budget with the removal of the excavator, second by Commissioner Montbriand, all in favor, motion carried (5-0).
PUBLIC COMMENT
None at this time.
JANUARY MEETING DATE
The January board Meeting is scheduled for Monday, January 10, 2011 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Larson asked for a motion to adjourn. Commissioner Smith moved to adjourn the meeting at 10:17am, second by Commissioner Montbriand.
Respectfully submitted,
Barbara Wilder
Recording Secretary
East Central Solid Waste Commission
Commission’s Office – Mora, MN
Minutes
November 8, 2010
The regular meeting of the East Central Solid Waste Commission was held on November 8, 2010 at the Commission Office, Mora, MN. Chairman George Larson called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Rick Greene, Isanti County Commissioner George Larson, Mille Lacs Commissioner Phil Peterson, Kanabec County Commissioner Les Nielsen, and Pine County Commissioner Ed Montbriand.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Fred Doran of R.W. Beck, Mike Oster of Knife Lake Sanitation, Dick Roesler of Arthur Township, Lisa Holcomb of Arthur Township, and Dave Halvorson of Arthur Township.
All present said the Pledge of Allegiance.
Commissioner Larson asked for any additions to the agenda. Director Troupe added a change order to the landfill expansion. Commissioner Larson asked if the Arthur Township Ordinance and an RFP were included on the agenda. Director Troupe informed Commissioner Larson that the Arthur Township Ordinance was included in 6.3 but they will have to add the RFP.
Commissioner Greene moved to approve the Agenda, second by Commissioner Peterson, all in favor, motion carried (5-0).
Commissioner Montbriand moved to approve the Meeting Minutes for October 11, 2010, second by Commissioner Peterson, all in favor, motion carried (5-0).
CLAIMS
Director Troupe noted that on the paid claims list there is a payment to Jim’s Locksmithing for $940.47. This is for all the locks at the scalehouses being changed because there is $331.00 missing from the Cambridge scalehouse along with a set of keys. Director Troupe does not suspect any of ECSWC’s current employees of this theft. Director Troupe will inform the state auditor of this and because of privacy issues will talk to the Commissioners on an individual basis.
Commissioner Peterson moved to approve Claims including the hauler rebates, the Claims List, Paid Claims List, the Additional Claims List; second by Commissioner Nielsen, all in favor of paying the Claims List ($193,772.98) Paid Claims List ($111,556.73), the Additional Claims List ($13,136.46), motion carried (5-0).
NEIGHBOR COMMUNICATION
Director Troupe reported that there were two odor complaints since the last meeting and feels that once the new cell is open the smells will go away. The flare was down one day.
PHASE 6A LANDFILL EXPANSION
Director Troupe reported that the Landfill Expansion Project is scheduled for substantial completion on November 12. Mr. Vleck from the MPCA has been invited to join staff from R.W. Beck for a final inspection to make sure the cell is ready for waste disposal.
ECSWC is working on a plan to spread the garbage that has been stockpiled on top for placement in phase 6. Director Troupe reported that additional equipment will be needed and that in Mathiowetz bid documents there is a number for that. ECSWC employees Wes Carlson and Gerrald Nohner will be up on top pushing the garbage over. Gerrald will be spot-checking the garbage to make sure there is nothing to poke through the liner. Director Troupe did talk to Mathiowetz last week and they reported that the sand that is on top of the liner is very hard. The plan is that Mathiowetz will be at the bottom with their D8 and they will be pushing the garbage away and the estimate they gave is two weeks or 80 hours.
Director Troupe is asking for a change order to be signed and it is expected to be $20,000, which includes the D8 Dozer at $180.00 an hour and their operator at $55.00 an hour for 80 hours. This comes out to $18,800 plus mobilization of the D8. Mathiowetz is expecting to have this done is two weeks time.
Director Troupe did report that there have been some discrepancies in the testing of the sand, which Mr. Vleck from the MPCA is questioning.
Commissioner Nielsen moved for the approval of the change order for up to $25,000, second by Commissioner Greene, all in favor, motion carried (5-0).
ECSWC PROPERTY OWNERSHIP/DESIGNATION
Director Troupe reported that the discussion of selling the Commission property was tabled at the last meeting. Since then, a meeting was held at Chisago County on October 13 in which a lot of haulers attended along with Director Troupe and Fred Doran. It appeared that the County was going to look into things further. Director Troupe reported that after the meeting she had sent information to the administrator and also contacted most of the Commissioners in Chisago County and there has been no response.
Director Troupe reported that Arthur Township held a meeting on October 27 and passed an ordinance amending the Arthur Township Zoning Ordinance. The purpose was to establish a Sanitary Landfill District. This district was described as the existing 226.5 acres owned by the ECSWC. The ordinance indicates that existing landfills currently operating within the District pursuant to a conditional use permit issued by the Town shall continue to operate under existing terms and conditions but any change in operation including change in ownership will put either the ECSWC or the new owner under an Interim Use Permit which brings along with it additional obligations.
Commissioner Larson would like to hire attorney Kevin Johnson of Stoel Rives to review the Arthur Township Ordinance for a fee up to $5,000.
Commissioner Greene moved for the approval to hire attorney Kevin Johnson of Stoel Rives to review the Arthur Township Ordinance for a fee of up to $5,000, second by Commissioner Peterson, opposed by Commissioner Nielsen, motion carried (4-1).
Commissioner Larson asked the Commissioners to go to their boards to find out what they would like to do. Do nothing, go out for an appraisal or use an RFP to determine a value and then bring it back to the December board meeting.
PUBLIC COMMENT
Mike Oster of Knife Lake Sanitation stated that he had talked to Fred Sawatzky of Arthur Township and the way he understood it is that Arthur Township is trying to regulate tonnage in case of a sale.
Lisa Holcolm of Arthur Township did state that it was discussed at the Arthur Township meeting that 95,000 tons was sufficient.
SEPTEMBER 2010 FINANCIAL STATEMENT
Director Troupe reported for the month ended September 30, 2010 ECSWC realized a net income on an accrual basis of $57,057.64. On a cash flow basis for September there is a decrease in cash of $195,790.32 due to Phase 6A Landfill Expansion. Year to date shows accrual net income of $672,926 and cash decrease of $435,710.82. Un-obligated cash less upcoming cash outlays at the end of the month was $1,158,095.53.
Reserve accounts for landfill expansion, capital improvements, landfill equipment repairs; hauler rebate, host facility fund and operating contingency total $1,035,917..
Funds are invested as follows:
The money market checking account at Kanabec Bank earns 1.01%. Kanabec Savings earns 1.2%.
Tonnage is up this year-to-date from last year by 3,394.85 tons or 5.2%. Director Troupe reported that this is down from last month due to there being 5 weekends in October.
Commissioner Peterson moved to approve the September 2010 Financial Statement, second by Commissioner Greene, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Office of State Auditor Exit Interview
Director Troupe reported that a board decision needs to be made how the exit interview is to be conducted: in person or by telephone, full Board or Chairman/Executive Director.
Commissioner Montbriand moved to have the Chairman/Executive Director listen to the exit interview, second by Commissioner Nielsen, all in favor, motion carried (5-0).
Bad Debt
Director Troupe requested approval to write off bad debt of PDB Products of $173.10 and Rum River Sanitation of $755.88. The hauler rebates were held.
Commissioner Greene moved to remove the bad debt, second by Commissioner Montbriand, all in favor, motion carried (5-0).
Purchase Orders
Director Troupe requested that the amount be changed from $100 to $200.
Commissioner Nielsen moved to change the purchase order amount from $100 to $200, second by Commissioner Peterson, all in favor, motion carried (5-0).
Budget
Director Troupe reported that a budget document was handed out at the last meeting. That document showed a potential to provide a return on investment to the Counties. Staff was hoping to get permission to purchase a D8 dozer but instead the undercarriage on the D6 will be getting fixed and will be used.
Director Troupe asked for a motion to repair the D6 in January 2011.
Commissioner Greene moved to repair the D6, second by Commissioner Montbriand, all in favor, motion carried (5-0).
Director Troupe stated that there is no increase in health insurance rates for 2011.
Director Troupe reported that the auditor’s office has asked if check numbers could be provided on the claims list. Director Troupe stated that Jere Bartz reviews the check numbers to make sure they are correct. Director Troupe asked Commissioner Peterson to review the printout she had done.
PUBLIC COMMENT
None at this time.
DECEMBER MEETING DATE
The December board Meeting is scheduled for Monday, December 13, 2010 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Larson asked for a motion to adjourn. Commissioner Greene moved to adjourn the meeting at 10:15am, second by Commissioner Nielsen.
Respectfully submitted,
Barbara Wilder
Recording Secretary
East Central Solid Waste Commission
Commission’s Office – Mora, MN
MINUTES
October 11, 2010
The regular meeting of the East Central Solid Waste Commission was held on October 11, 2010 at the Commission Office, Mora, MN. Chairman George Larson called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Rick Greene, Isanti County Commissioner George Larson, Mille Lacs Commissioner Phil Peterson, Kanabec County Commissioner Les Nielsen, and Pine County Commissioner Ed Montbriand.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Fred Doran of R.W. Beck, Mike Oster of Knife Lake Sanitation, Larry Rose of Chisago County, Dick Roesler of Arthur Township, Lisa Holcomb of Arthur Township, Susan Alderink of Arthur Township, Paul Smith of MPCA, Hank Fisher of MPCA and Dave Halvorson of Arthur Township.
All present said the Pledge of Allegiance.
Commissioner Larson asked for any additions to the agenda. Director Troupe added 2 hauler rebates to the claims list.
Commissioner Peterson moved to approve the Agenda, second by Commissioner Greene, all in favor, motion carried (5-0).
Commissioner Peterson had some questions concerning the September 13, 2010 minutes. He asked if Dan Vleck was voicing his own opinion or if he was representing the MPCA. Director Troupe responded that her understanding was that he was representing more than just himself. Commissioner Peterson asked about the comment that Mr. Vleck had stated about cutting services and wanted to know how Mr. Vleck would know that. Director Troupe responded with that was probably an opinion. Commissioner Peterson inquired into the comment by Mr. Vleck that if someone bought ECSWC that they would only have to bond and not self insure and if that’s true then why is ECSWC saving money for closing and private entities do not have to. Director Troupe responded that this is one of the issues that are being discussed at the state about the financial assurance.
Commissioner Peterson also asked about the statement made by Commissioner Nielsen about the fact that still remains as a private entity Waste Management is going to operate to make money. Commissioner Peterson asked Commissioner Nielsen if this was a fact or his opinion. Commissioner Nielsen responded with saying that his opinion or fact is that government is not in the business of making money. Commissioner Peterson then asked if this statement true or false in which Commissioner Nielsen responded that the fact that Waste Management would make money is true and that our objective is to be a service to our residents.
Commissioner Nielsen moved to approve the Meeting Minutes for October 11, 2010, second by Commissioner Montbriand, opposed by Commissioner Peterson, motion carried (4-1).
CLAIMS
Director Troupe reported that when ECSWC decided to go to every other month with hauler rebate payments to give them back their money faster, the decision was made at that time that the haulers would have to wait until the next payment to get their money. The two haulers Director Troupe added were an exception to the rule because both of the haulers who were sent letters stating that they would not be allowed to bring garbage in responded with a prompt payment.
Commissioner Montbriand moved to approve Claims including the hauler rebates, the Claims List, Paid Claims List, the Additional Claims List; second by Commissioner Nielsen, all in favor of paying the Claims List ($230,986.51) Paid Claims List ($53,831.57), the Additional Claims List ($33,889.56), motion carried (5-0).
NEIGHBOR COMMUNICATION
Director Troupe reported that there were no odor complaints since the last meeting.
PHASE 6A LANDFILL EXPANSION
Director Troupe reported the sand drainage layer is being installed and is not quite complete yet. Mathiowetz construction is working on the east side pumps and piping this week. The electrical hookup is scheduled for next week and final completion is still scheduled for October 25th.
ECSWC PROPERTY OWNERSHIP/DESIGNATION
Director Troupe reported that the discussion of selling the Commission was tabled at the last meeting to provide adequate time to discuss designation with the MPCA and get input from the haulers. Chisago County has a meeting planned for October 13th to discuss ECSWC property sale, designation, and to give the haulers to an opportunity to speak about these items. The ECSWC Board will likely not be able to make a decision about selling the facilities until after the Chisago County Meeting.
Director Troupe introduced Paul Smith and Hank Fisher from the MPCA. They are in attendance to discuss designation. Director Troupe did state that if ECSWC were to pursue designation again that the plan would need to be revised and resubmitted to the MPCA.
Commissioner Larson addressed Mr. Smith and Mr. Fisher and asked if the MPCA’s thoughts had changed on designation or is it still the same as before. Mr. Smith responded that the MPCA has statutes it has to follow. Mr. Smith then read some of the criteria that were laid out in the statutes for designation
Commissioner Peterson responded that this exhibits how inflexible the MPCA is and how hard they are to work with.
Commissioner Nielsen responded that Kanabec County, which is the host county, has to deal with a lot of the problems and that he feels that we have done a good service to our residents up to this point since the Commission was first formed and also pointed out that Kanabec County has done a lot of the things that have been required of us. Commissioner Nielsen stated that without designation the only way to stop expansion of the landfill being a huge mountain is by Township rules and regulations. Commissioner Nielsen is looking at ways to keep ECSWC as a five county service to our citizens without having to sell and if having designation could do that, we could bring more money back into the counties.
Commissioner Montbriand asked if it could be worked out where a percentage of the profits could go back to recycling instead of all of the profits. Mr. Smith responded that the MPCA is not in a position to negotiate in a public meeting on designation, that a presentation needs to be given to the agency and if ECSWC would like to propose a percentage of the profits going back to recycling, then that could be put into a plan that is given to the MPCA for consideration.
Commissioner Montbriand asked if the public entity law is enforced by the MPCA. Mr. Smith responded that the MPCA has worked with public entities to enforce that law when they feel there are violations.
Director Troupe stated that public entity law comes into effect if there is a municipality contracting for waste hauling. Director Troupe did send out letters to the public entities but that the MPCA requested that the counties take the action of asking for those letters being sent out. The five counties 2005 Solid Waste plan states that all the waste from all the counties is directed to ECSWC. The Certificate of Need was reduced due to Mille Lacs County bringing some garbage to Elk River. The Certificate of Need number is important because a low number causes the EAW to be redone every five or ten years.
Mr. Fred Doran of R.W. Beck asked Mr. Smith and Mr. Fisher if the Mille Lacs County Certificate of Need isn’t here then where does it go? Who has custody of that Certificate of Need for disposal? Mr. Fisher responded that that number goes to Elk River.
Commissioner Greene stated that his concern is the same of Commissioner Montbriand’s in that why does all the profit have to go to recycling.
Mr. Smith did state that regulations have not changed on designation since before the first Supreme Court decision.
Director Troupe stated that her understanding on designation was that in order to look into having less of the profits go into recycling and more towards operations or return some to the counties that ECSWC would need to write that into a plan and resubmit the plan which could be very time consuming.
Mr. Smith responded to Commissioner Larson that he would like to add that the MPCA met over a year and a half ago when the plan was submitted and a number of issues were discussed and comments were provided but that ECSWC never responded. Director Troupe responded that the reason is the same as it is today, that if ECSWC is not going to realize any more income out of it, why submit the plan.
Commissioner Montbriand asked what would happen if the designation ordinance were passed, and four counties vote yes and Mille Lacs votes no, what does that mean? Director Troupe responded that Mille Lacs would not have designation.
Mr. Fisher responded that there were several dimensions within the plan that fell short of satisfying provisions of the statutes.
Commissioner Larson responded that the reason he even suggested selling is that ECSWC has Mille Lacs County that will not go along and Kanabec County that doesn’t want to take in outside waste.
Commissioner Montbriand asked if the MPCA is even willing to work with ECSWC on this. Mr. Smith asked what would be done with the additional cash flow. Commissioner Larson and Commissioner Nielsen responded that some of the money could be sent back to the taxpayer, some to the operation, some to added education, some to recycling.
Commissioner Larson thanked Mr. Smith and Mr. Fisher for coming and that ECSWC will let the MPCA know what is decided.
PUBLIC COMMENT
Mr. Larry Rose of Chisago County and also an ECSWC employee commented that he had done some price comparisons with Elk River. All the prices were higher than ECSWC. Mr. Roses concern that if the landfill does sell that the cost to the citizens in the five county areas for trash hauling is going to skyrocket and that more trash will end up on our roads. Mr. Rose did comment that he feels that ECSWC operates in a very efficient manner.
Mr. Dave Halverson of Arthur Township asked if ECSWC has studied if there was designation if that would solve the problem? Would there be enough tonnage or would ECSWC still be asking for garbage to come from somewhere else?
Director Troupe responded that the tonnage for the entire five counties is estimated at 90,250 tons, which is way more than what ECSWC is currently receiving. ECSWC is currently receiving 78,000 right now.
Commissioner Nielsen responded that right now ECSWC is basically breaking even every month. Money has been returned to the counties every year for the last two years but that was from carbon credits not from money made on the landfill. Commissioner Nielsen also stated that if ECSWC had all five counties it would put it over the threshold where there could be profits and returns made to the counties which would benefit the taxpayers.
Mr. Halvorson stated that he felt the problem is with Mille Lacs County
Commissioner Peterson responded that it is not just him; it is the whole Mille Lacs County board that agrees on not requiring citizens’ designation.
Commissioner Larson stated that the citizens of Mille Lacs County are losing money by not having a designation ordinance.
AUGUST 2010 FINANCIAL STATEMENT
Director Troupe reported for the month ended August 31, 2010 ECSWC realized a net income on an accrual basis of $105,913.49. On a cash flow basis for August there is a decrease in cash of $238,773.13 due to Phase 6A Landfill Expansion. Year to date shows accrual net income of $615,865.63 and cash decrease of $241,909.15. Un-obligated cash less upcoming cash outlays at the end of the month was $1,244,917.88. This is the money that is not earmarked for anything at this point.
Reserve accounts for landfill expansion, capital improvements, landfill equipment repairs; hauler rebate, host facility fund and operating contingency total $1,142,896. A big portion of this is for the landfill expansion.
.
Funds are invested as follows:
The money market checking account at Kanabec Bank earns 1.01%. Kanabec Savings earns 1.2%.
Tonnage is up this year-to-date from last year by 3,485.30 tons or 6.0%. Director Troupe stated that is the best tonnage that ECSWC has ever had and also that the prices are lower than they have ever been.
Commissioner Greene moved to approve the August 2010 Financial Statement, second by Commissioner Montbriand, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Director Troupe stated that SMMPA is moving ahead with the landfill gas to electricity project. The cable for the outlet line is scheduled to begin installation on October 18th. It is estimated that SMMPA now has $650,000 invested in this project so far and after the outlet line is installed the project cost will be approximately $900,000. Director Troupe also stated that daily last week, ECSWC unloaded cable and it is all on site now. SMMPA has taken bids for installation and Director Troupe is waiting to find out who will be pouring the concrete so she can submit the building permit to Arthur Township.
Commissioner Montbriand asked when this would be up and running. Director Troupe responded that she did not have a new plan.
Commissioner Nielsen asked what is involved in diverting the gas to the generator. Director Troupe and Fred Doran responded that SMMPA is to take it from the blower pad where a line with a flange was just installed that SMMPA will hook onto. Coordination’s still need to be discussed on how the operation will run. When SMMPA’s valve shuts down it will toggle back to the way it is now and the toggle will be ECSWC’s responsibility.
Commissioner Nielsen asked how far ECSWC is on the building. Director Troupe responded that the doors are in and that we need some venting done.
PUBLIC COMMENT
None at this time.
NOVEMBER MEETING DATE
The November board Meeting is scheduled for Monday, November 8, 2010 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Larson asked for a motion to adjourn. Commissioner Greene moved to adjourn the meeting at 10:15am, second by Commissioner Nielsen.
Respectfully submitted,
Barbara Wilder
Recording Secretary
East Central Solid Waste Commission
Commission’s Office – Mora, MN
MINUTES
September 13, 2010
The regular meeting of the East Central Solid Waste Commission was held on September 13, 2010 at the Commission Office, Mora, MN. Chairman George Larson called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Rick Greene, Isanti County Commissioner George Larson, Mille Lacs Commissioner Phil Peterson, Kanabec County Commissioner Les Nielsen, and Pine County Commissioner Ed Montbriand.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Fred Doran of R.W. Beck, Mike Oster of Knife Lake Sanitation, Mike Papenhausen ECSWC employee, Sharon Rittenour ECSWC employee, Dan Vleck of MPCA, Susan Alderink of Arthur Township, Julie Ketchum of Waste Management, Dave Halvorson of Ogilvie, Lisa Thibodeau of Chisago County Environmental Services, Dennis McNally of Ogilvie, Jerry Tvedt of Ogilvie, Jeff Ellerd of Veolia, Wes Carlson ECSWC employee, Jay Corn from the Kanabec Times newspaper.
All present said the Pledge of Allegiance.
Commissioner Larson asked for any additions to the agenda. There were no additions.
Commissioner Peterson moved to approve the Agenda, second by Commissioner Nielsen, all in favor, motion carried (5-0).
Commissioner Greene moved to approve the Meeting Minutes for August 9, 2010, second by Commissioner Montbriand, all in favor, motion carried (5-0).
CLAIMS
Commissioner Peterson inquired about the price of the starter for the Bomag. Director Troupe explained that this was the correct price and the starter was not covered under warranty. Commissioner Peterson also inquired into the leachate hauling that Patnode does and Director Troupe said that about a third of what Patnode hauls is leachate.
Director Troupe did point out the amount being paid to Marco for the copier maintenance and that she will be canceling the contract since our copier is obsolete. Director Troupe also stated that on the hauler rebate there are five haulers not receiving their rebate due to being delinquent.
Commissioner Greene moved to approve the Claims List, Paid Claims List, the Additional Claims List and the hauler rebate; second by Commissioner Peterson, all in favor of paying the Claims List ($278,529.84) Paid Claims List ($117,721.71), the Additional Claims List ($26,942.77) and the hauler rebate ($207,304.58), motion carried (5-0).
NEIGHBOR COMMUNICATION
Director Troupe reported that there were two odor complaints since the last meeting and that was due to the garbage being stockpiled for the new phase.
PHASE 6A LANDFILL EXPANSION
Director Troupe reported that a preconstruction meeting for the liner installation was held on last Tuesday and the liner installation started Wednesday. This should take approximately 10 days to complete. Due to the recent rains installation is behind about 7 days. Completion date may still be on schedule.
GET THE WASTE
Director Troupe discussed reducing the hauler rebate and the contract hauler rate equally allowing the contract haulers a better cash flow. It was discussed and the decision was made to leave the rebates and rates where they are.
Director Troupe will contact Garrison Disposal in regards to using a mattress trailer for their recyclable mattress instead of putting all their mattresses into the landfill.
PUBLIC COMMENT
Dave Halvorson asked what county Garrison Disposal was from. Director Troupe informed him they hauled from Mille Lacs and Aitkin and explained that when a hauler has a contract with ECSWC and are hauling from one of the five counties that allows them to also haul from a county outside of the five counties.
Dan Vleck from MPCA expressed concerns on the possible sale of the landfill to private ownership. He pointed out that the public landfills provide more services to the communities they serve and that if the landfill goes into a private ownership the services provided would go down which in turn communities may have to cut services to their citizens. The state would have very little control or help where the waste comes from. The MPCA is not opposed to ECSWC opening the doors to other communities. The concern is how much waste will be coming in if the landfill is owned privately. The financial assurance fund would more than likely be cashed out and a bond put in its place.
This would put Kanabec County at a greater risk if the landfill goes into private ownership. The problems would still be the same but on a larger scale.
Mr. Vleck also stated that the landfill should be a vehicle to provide services to the counties and citizens in those counties. The revenue should be looked at as funding environmental services to the counties. This could make it easier to get designation from the State of Minnesota for those counties. He suggested that ECSWC should communicate with the agency working towards designation to work on rates that would help the cash flow. The MPCA would like to see an increase in recycling rates.
Commissioner Nielsen asked Mr. Vleck about the liability, if the landfill was sold, if a leak or an environmental problem would still remain with the five counties or be transferred to the new ownership. Mr. Vleck said that all future problems would go to the new owner. Commissioner Nielsen also inquired into the bond that a private ownership would have. Mr. Vleck responded that most private ownerships prefer the bond or obtain a letter of credit or self-insure and the amount is the same. Commissioner Nielsen asked about the permit. The permit would be transferred after the public being notified. Commissioner Nielsen asked if there is a limit on how big the landfill can get. Mr. Vleck stated, the law does not allow the MPCA to have authority over the size a landfill can get. The only limit would be a boundary of water. There is no law regulating the height of a landfill.
Commissioner Larson inquired about the financial assurance fund if the landfill sells. Mr. Vleck responded that the fund is with the permit and if the landfill was sold, the fund would probably be cashed out and pay ECSWC with it which would be a lump sum payment now but down the road there would be no revenue source. The new company would get a bond to replace the financial assurance.
Julie Ketchum with Waste Management responded that she thought a lot of assumptions were being made about the details of any particular sale that ECSWC would enter into or any negotiations. Details such as the specific site and the height that are negotiating points. In regards to financial assurance and the details, private owners that have bonds, before calling on the bonds ever, would use their own finances to do closure and post closure care at the facility. Waste Management, which is a national company, has never used any bond money to close a landfill or to do post closure care and neither has the indemnity company that presented have they ever used or called upon a bond. There should be a presentation on the MPCA website where the state is looking at the different financial assurance mechanisms and examining them more closely and they are finding there is unwarranted concern. Commissioner Nielsen stated that the fact still remains as a private entity, Waste Managements job is to get the waste into the landfill and fill it because that’s where the money is in return to the business. Commissioner Nielsen also stated that Waste Management would not be a steward to the counties, which ECSWC is now.
Denny McNally stated that this piece of land was eminent domained to form a dump and asked if eminent domain land or businesses could be sold to a private ownership. Director Troupe responded that she had looked into that and her understanding is that if it’s been used for ten years then yes, it could be sold. Mr. McNally asked if a private business could eminent domain property if the owner refuses to sell. Director Troupe answered, no. Mr. McNally stated that four of the five counties signed a waste designation ordinance and asked what would happen to that signature. Director Troupe responded that the original document was not done properly and the second one was dropped until after the permit was obtained. Mr. McNally stated that he is in agreement with Commissioner Nielsen in that this landfill is a service to the five counties to serve the citizens.
Lisa Thibodeau stated that her concern was that if a large company comes in and buys the landfill that the small haulers would be put out of business. On financial assurance, she agrees with Mr. Vleck. A big company would be able to subsidize their own tip fees, which ultimately would mean higher prices for the residents. License fees would be lost due to budgets. Ms. Thibodeau pointed out that ECSWC is in a good position right now. All permits have been acquired as well as the agreement with SMMPA. She feels the commission has a lot of opportunity for recycling and putting some money back into the facility would generate future income and that the long term should be looked at.
Jerry Tvedt wanted to reiterate what Commissioner Nielsen and Denny McNally had said previously that this facility currently serves the five county communities and his concern is with a large company purchasing the landfill.
Wes Carlson said that he has put a lot of hard work into this landfill and doesn’t want to give up now and is in agreement with the others that if the landfill gets sold that it will get too big, too fast.
Mike Oster concerns are that the prices will double if a large company comes in and that small haulers will be put out of business and the landfill will fill up quickly and there will be odors.
JULY 2010 FINANCIAL STATEMENT
Director Troupe reported for the month ended July 31, 2010 ECSWC realized a net income on an accrual basis of $57,079.61. On a cash flow basis for July there is a decrease in cash of $287,086.05.Year to date shows accrual net income of $506,089.04 and cash decrease of $3,136.02. Un-obligated cash less upcoming cash outlays at the end of the month was $770,835.41. Accounts receivable increase of $277,975 is the reason for the cash decrease.
Director Troupe wanted to point out the reason for the cash decrease because of the landfill expansion and other capital items.
Reserve accounts for landfill expansion, capital improvements, landfill equipment repairs; hauler rebate, host facility fund and operating contingency total $1,833,682.
.
Funds are invested as follows:
The money market checking account at Kanabec Bank earns 1.01%. Kanabec Savings earns 1.2%. There are no CD’s right now because the money is going to be used for the expansion.
Tonnage is up this year-to-date from last year by 2,974.58 tons or 5.8%.
Commissioner Montbriand moved to approve the July 2010 Financial Statement, second by Commissioner Greene, all in favor, motion carried (5-0).
ECSWC PROPERTY OWNERSHIP
Director Troupe stated that the board members were asked to talk to their individual counties about selling the landfill and to see how they voted. If the decision is made to sell, the commission will put the sale on public notice and advertise in local papers and a preparation of an RFP will be completed and brought back to the board for approval. Director Troupe noted that many things need to be considered if it is sold, one of them being the host fees to Kanabec County, Arthur Township. Self-hauls, will they be allowed and if they are will it be a reasonable cost. Recycling of tires, electronics and appliances. The joint powers of agreement would probably have to end because there would be no reason to have one. We have a commitment to existing haulers, businesses, and SMMPA. If the landfill does sell, the person who takes over could either honor the contract with SMMPA or reimburse SMMPA as directed in the contract. One thing to look at would the air permit that SMMPA just acquired be transferable if a new owner didn’t want to honor the contract. Director Troupe also noted that ECSWC does not have unemployment insurance, and the Commission pays for all unemployment expenses including extensions given by the federal government.
Commissioner Larson stated that, as far as the employees, that could be worked out in negotiations as well. Director Troupe responded that basically anything could be worked out in a negotiation.
Commissioner Larson asked when an attorney should be obtained. Director Troupe said during the RFP process. Commissioner Nielsen stated one should be obtained right away if the decision is made to sell.
Commissioner Montbriand asked if a unanimous vote was needed in order to sell the landfill. Commissioner Larson responded that a simple majority vote was all that was needed.
Commissioner Nielsen asked the board to look at the Minnesota Statutes regarding solid waste management statute 400.1. Commissioner Nielsen’s concern is that if the landfill does sell that the counties will have no say as to how the landfill is run or how it serves the residents. Statute 400.14 is Disposition of Property. Commissioner Nielsen’s questioned if it been determined that the landfill is no longer needed for the purpose. The odor complaints would increase due to more garbage. Other options need to be looked at.
Commissioner Larson commented on the PCA being difficult to work with over the past years. Commissioner Peterson concurred with Commissioner Larson.
Commissioner Montbriand stated that this facility could put some money back into the counties coffers at a steady rate if we got the tonnage up and we had designation. Director Troupe did say that it would help our haulers also if we had designation.
Commissioner Greene asked Dan Vleck if the MPCA was willing to talk to us again. Mr. Vleck responded that they couldn’t give him a firm answer on designation.
Commissioner Larson stated that if we did have designation that we wouldn’t even be here at this point. There would have enough solid waste coming in here to be a profitable organization and the Commission could start paying the counties back what has been paid in.
Commissioner Nielsen stated that we are providing a service to our residents and that right now this is not costing us any money.
Commissioner Larson asked Commissioner Greene how his Board had responded. Commissioner Green said that he just informed them and that they didn’t vote one way or the other but they are interested in seeing what it is worth. Commissioner Greene did note that if the state was going to change their mind and help us with designation that would need to be looked at and he would also like to meet with their haulers before a decision was made to sell or not.
Commissioner Nielsen stated that the ramifications of what we do today are going to be long lasting for all the counties involved. We need to be very sure that this is what we want to do.
Commissioner Larson and Commissioner Petersons boards voted unanimously to sell.
Commissioner Nielsen and his board do not want to sell.
Commissioner Montbriand and his board are not anxious to sell.
Commissioner Greene and his board are not sure.
Commissioner Greene stated that he would like to see if we could get more input from the State of Minnesota on designation and sale and would like to be put on next month’s agenda.
EXECUTIVE DIRECTOR REPORT
Lightening Strike
Director Troupe reported that ECSWC had a lighting strike over by the leachate tank and a pump was taken out and to replace the pump is going to be around $9,000.00. There is no insurance for anything that is under the ground. MCIT will not insure underground items. Director Troupe stated that the pump has not been replaced at this time because there is another pump that is working and the original pump is in for repairs and the cost of repairs is unknown at this time.
Director Troupe also noted that the lighting strike affected the phone line in the scalehouse and there are some issues with the pumps down in the aerators on the second pond. The motors are not working right now and that is being checked on.
PUBLIC COMMENT
Sue Alderink of Arthur Township stated that she is agreement with Dan Vleck in that the land is suitable for expansion and that is why Waste Management would like to buy it. Her concern is that it is not fair to the people of Mora and the surrounding areas on how big it will get in the event of a sale. She did offer to help in any way she can.
Denny McNally referred to county services and the service of this landfill investment costing money and stated that this is a service to the people of the area and it has to be invested in order to provide the service. He also expressed his concerns about the local haulers and how they will pay their employees and the costs increasing.
Mike Oster stated that the commission keeps bringing up the losses from the past and that it was a mistake that happened and to look at the long term.
OCTOBER MEETING DATE
The October board Meeting is scheduled for Monday, October 11, 2010 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Larson adjourned the meeting at 11:8 a.m.
Respectfully submitted,
Barbara Wilder
Recording Secretary
East Central Solid Waste Commission
Commission’s Office – Mora, MN
MINUTES
August 9, 2010
The regular meeting of the East Central Solid Waste Commission was held on August 9, 2010 at the Commission Office, Mora, MN. Chairman George Larson called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Rick Greene, Isanti County Commissioner George Larson, Mille Lacs Commissioner Phil Peterson, Kanabec County Commissioner Les Nielsen, and Pine County Commissioner Ed Montbriand.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Fred Doran of R.W. Beck
All present said the Pledge of Allegiance.
Commissioner Larson asked for any additions to the agenda. Director Troupe added Landfill Permit Requirements to the Executive Director Report.
Commissioner Green moved to approve the Agenda, second by Commissioner Peterson, all in favor, motion carried (5-0).
Commissioner Nielsen moved to approve the Meeting Minutes for July 12, 2010, second by Commissioner Montbriand, all in favor, motion carried (5-0).
CLAIMS
Director Troupe had a correction to the claims list. The original claims list stated that the Ziegler bill was $4,414.76 but due to some credits the bill now is $3,755.06. Director Troupe also pointed out the Deposit into Financial Assurance Fund of $19,599.00 was due to the fact that ECSWC had to start making deposits within 60 days of receiving the permit.
Commissioner Nielsen inquired about the Phase 6A Payment 1 in the amount of $544,400.73. Director Troupe responded that this is payment to Mathiowetz for Phase 6A work completed so far and the liner material that is on-site.
Commissioner Montbriand moved to approve the Claims List, Paid Claims List and the Additional Claims List; second by Commissioner Nielsen, all in favor of paying the Claims List ($629,435.11) Paid Claims List ($122,868.01), the Additional Claims List ($83.286.31), motion carried (5-0).
NEIGHBOR COMMUNICATION
Director Troupe reported that there were two odor complaints since the last meeting. The odors were from the garbage.
The aerators for the ponds have been installed so there are no odors being caused by the pond.
The flare was down for two days for installation of the blower, which did cause odors approximately two weeks ago.
PHASE 6A LANDFILL EXPANSION
Director Troupe reported that Mathiowetz finished the sub grade excavation and all the inspections passed. Clay placement started last Wednesday. Mathiowetz projected 10 days to get all the clay placed. The liner is on site and the lysimeter basin has been lined by Canamer.
PUBLIC COMMENT
No public comment.
JUNE 2010 FINANCIAL STATEMENT
Director Troupe reported for the month ended June 30, 2010 ECSWC realized a net income on an accrual basis of $96,402.19. On a cash flow basis for June there is an increase in cash of $303,807.61.Year to date shows accrual net income of $449,009.43 and cash increase of $283,950.03. Un-obligated cash less upcoming cash outlays at the end of the month was $995,735.98.
Reserve accounts for landfill expansion, capital improvements, landfill equipment repairs; hauler rebate, host facility fund and operating contingency total $1,895,867.80.
Funds are invested as follows:
The money market checking account at Kanabec Bank earns 1.01%. Kanabec Savings earns 1.2%.
Tonnage is up this year-to-date from last year by 2,262.05 tons or 5.2%.
Commissioner Greene moved to approve the June 2010 Financial Statement, second by Commissioner Peterson, all in favor, motion carried (5-0).
GET THE WASTE
Director Troupe proposed the idea that the rate and the rebate be reduced equally for contract haulers. The end result will be the same for the Commission but will provide a better cash flow for the haulers.
Mattress disposal cost should also be discussed because Wisconsin does not charge extra for mattresses but Elk River does charge extra.
Commissioner Peterson moved to table the discussion until next meeting, second by Commissioner Greene, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Bobcat:
The bobcat that was purchased is a 2003 Bobcat Skid Steer for $16,000. We will need to purchase attachments that will bring the price around $20,000, which is the amount that was approved previously by the board.
SALT
The electricity for the pond did not pass final inspection. Dave Noga mentioned it was something minor and the inspector is contacting the electrician. The aerators were installed in a timely manor but there are some erosion issues that need to be addressed.
Landfill Permit Requirements:
Director Troupe reported that there are two additional monitoring wells that are needed which will be placed on the outside of the perimeters of the landfill. Also needed are three gas probes. These are requirements in the landfill permit, which the final cost will be an estimated $15,000.00.
Commissioner Montbriand moved to give Director Troupe permission to purchase the monitoring wells and the gas probes, second by Commissioner Nielsen, all in favor, motion carried (5-0).
Gas Monitors:
Director Troupe reported that the PCA proposed placing gas probes by the Scalehouse and Office. Another option would be to place gas monitors inside the Scalehouse and Office. The PCA would need to approve the gas monitors in place of the gas probes. This is also part of the landfill permit requirements.
Commissioner Greene moved to give Director Troupe permission to purchase the gas monitors, second by Commissioner Nielsen, all in favor, motion carried (5-0).
PUBLIC COMMENT
No public comment.
SEPTEMBER MEETING DATE
The September board Meeting is scheduled for Monday, September 13, 2010 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Larson adjourned the meeting at 10:08 a.m.
Respectfully submitted,
Barbara Wilder
Recording Secretary
East Central Solid Waste Commission
Commission’s Office – Mora, MN
MINUTES
July 12, 2010
The regular meeting of the East Central Solid Waste Commission was held on July 12, 2010 at the Commission Office, Mora, MN. Chairman George Larson called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Rick Greene, Isanti County Commissioner George Larson, Mille Lacs Commissioner Phil Peterson, Kanabec County Commissioner Les Nielsen, and Pine County Commissioner Ed Montbriand.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Arthur Township residents Dick Roesler and Dave Halverson, Fred Doran of R.W. Beck, Lisa Thibodeau from Chisago County, Steve Hass from Hass Construction and Mike Oster from Knife Lake Sanitation.
All present said the Pledge of Allegiance.
Commissioner Larson asked for any additions to the agenda. Director Troupe added SALT discussion 8.4.
Commissioner Green moved to approve the Agenda, second by Commissioner Peterson, all in favor, motion carried (5-0).
Commissioner Nielsen moved to approve the Meeting Minutes for June 14, 2010, second by Commissioner Montbriand, all in favor, motion carried (5-0).
CLAIMS
Commissioner Peterson moved to approve the Claims List, Paid Claims List and the Additional Claims List; second by Commissioner Montbriand, all in favor of paying the Claims List ($91,041.26) Paid Claims List ($218,656.04), the Additional Claims List ($140,783.92), the Hauler Rebates ($161,896.98), and the Household Hazardous Waste 2009 Regional Program Claims List (27,386.00), motion carried (5-0).
NEIGHBOR COMMUNICATION
Director Troupe reported that there were four odor complaints this past month. Most of these complaints have been reported on the weekends.
The intermediate cover was taken off exposing old garbage for placement of new garbage. The aerators have not been fully installed by SALT causing some additional odors.
The flare has been working properly so there have been no issues with odors caused by landfill gas.
PHASE 6A LANDFILL EXPANSION
Director Troupe reported that Mathiowetz supplied ECSWC with a Progress Schedule. They also have finished up the northern sedimentation basin and pumped over the water from the existing sed basin. They started on the cell subgrade cuts and are moving about 10-12k cy of soil a day since June 30th.
PUBLIC COMMENT
Arthur Township resident Dave Halverson asked how the garbage was covered daily. Director Troupe said that it was covered by Con-Cover on the weekends. Director Troupe also reported that it is difficult to cover the slope with dirt because of how steep it is.
JUNE 2010 FINANCIAL STATEMENT
Director Troupe reported for the month ended May 31, 2010 ECSWC realized a net income on an accrual basis of $58,923.77. On a cash flow basis for May there is decrease in cash of $161,325.00.Year to date shows accrual net income of $352,607.24 and cash decrease of $19,857.58. Un-obligated cash less upcoming cash outlays at the end of the month was $802,224.97.
Reserve accounts for landfill expansion, capital improvements, landfill equipment repairs; hauler rebate, host facility fund and operating contingency total $1,785,571.20.
.
Funds are invested as follows:
The money market checking account at Kanabec Bank earns 1.01%. Kanabec Savings earns 1.2%.
Tonnage is up this year-to-date from last year by 2,186.25 tons or 6%.
Commissioner Greene moved to approve the May 2010 Financial Statement, second by Commissioner Peterson, all in favor, motion carried (5-0).
CUSTOMER REQUEST FOR SCALE FEE REDUCTION
Director Troupe reported that she has had some requests from non-licensed commercial haulers to remove the scale fee. After further discussion the board agreed not to remove the scale fee or reduce the fees for non-licensed commercial haulers.
Commissioner Nielsen moved not to approve reducing fees for non-licensed commercial haulers, second by Commissioner Montbriand, opposed by Commissioner Peterson. Motion carried (4-1).
EXECUTIVE DIRECTOR REPORT
WLSSD:
Director Troupe reported that the proposal for WLSSD was sent for accepting 25,000 tons. ECSWC’s proposal was not accepted and will not be doing any further evaluation due to the 25,000 cap. Western Lakes Superior Sanitary District will be giving ECSWC a bid tab.
Letter of Interest from Veolia:
Director Troupe reported that all the information was sent to Veolia over two weeks ago. Director Troupe contacted them to see if they needed any further information. Veolia did say that they had not started reviewing the information but did comment that they would like to set up a time to look at ECSWC’s facility sometime in the near future.
Air Permits:
Director Troupe reported that both SMMPA and
ECSWC have received Air Permits.
ADDED AGENDA ITEMS
SALT
Director Troupe reported that SALT has not completed their work. She requested that ECSWC impose penalties until the work is completed.
Commissioner Montbriand moved that SALT has until the end of the week to complete the work or a fee of $300.00 a day will be imposed, second by Commissioner Greene, all in favor, motion carried (5-0).
PUBLIC COMMENT
Arthur Township resident Dave Halverson asked where WLSSD and Veolia were from. Director Troupe responded that WLSSD is from Duluth. Fred Doran and others gave the background on Veolia. Mr. Halverson’s concern was accepting waste from outside the five county areas.
AUGUST MEETING DATE
The August board Meeting is scheduled for August 9, 2010 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Commissioner Greene moved to adjourn, second by Commissioner Nielsen, all in favor, motion carried (5-0). Chairman Larson adjourned the meeting at 10:18 a.m.
Respectfully submitted,
Barbara Wilder
Recording Secretary
East Central Solid Waste Commission
Commission’s Office – Mora, MN
MINUTES
June 14, 2010
The regular meeting of the East Central Solid Waste Commission was held on June 14, 2010 at the Commission Office, Mora, MN. Chairman George Larson called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Rick Greene, Isanti County Commissioner George Larson, Mille Lacs Commissioner Phil Peterson, Kanabec County Commissioner Les Nielsen, and Pine County Commissioner Ed Montbriand.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Arthur Township residents Gary Saenger and Dick Roesler, Fred Doran of R.W. Beck, Travis Lakeberg from Isanti County and Lisa Thibodeau from Chisago County.
All present said the Pledge of Allegiance.
Commissioner Larson asked for any additions to the agenda. Commissioner Greene asked to add the letter of interest from Veolia and Director Troupe asked to add the SMMPA first amendment.
Commissioner Green moved to approve the Agenda, second by Commissioner Peterson, all in favor, motion carried (5-0).
Commissioner Montbriand moved to approve the Meeting Minutes for May 10, 2010, second by Commissioner Nielsen, all in favor, motion carried (5-0).
CLAIMS
Commissioner Peterson moved to approve the Claims List, Paid Claims List and the Additional Claims List; second by Commissioner Greene, all in favor of paying the Claims List ($134,437.06) Paid Claims List ($99,331.23), and the Additional Claims List ($33,694.84), motion carried (5-0).
NEIGHBOR COMMUNICATION
Director Troupe reported that there was one odor complaint this past month and it was reported in the morning.
The past week work has been done to find a break in a pipe. One break was found and repaired but staff continues to look for an additional slit in the pipe. Odors have not been noticed during regular hours but Director Troupe did note that having an area dug up could cause some odors especially in the morning or evening.
The work on the gas wells also has a potential for odors. ECSWC will work to minimize the odors by getting the excavated garbage back on the face of the landfill and covered.
PHASE 6A LANDFILL EXPANSION
Director Troupe reported that the EAW is complete, the air permit has been received and requested that he contract with Mathiowetz be signed by Chairman Larson. The contract has been revised removing ALT 3 resulting in the price of $1,167,611.16.
Commissioner Greene moved to approve Chairman Larson to sign the contract from Mathiowetz, second by Commissioner Montbriand, all in favor, motion carried (5-0).
PUBLIC COMMENT
Arthur Township resident Gary Saenger commented that there was some odor approximately 2 weeks ago on the weekend. He did say that the wind was directly from the north and the flare was running.
Arthur Township resident Dick Roesler asked the commission if there was a possibility of the Arthur Township recycling center either moving into or purchasing a building from ECSWC.
Chairman Larson stated that Arthur Township would need to provide ECSWC with a formal request
APRIL 2010 FINANCIAL STATEMENT
Director Troupe reported for the month ended April 30, 2010 ECSWC realized a net income on an accrual basis of $153,427.92. On a cash flow basis for April there is an increase in cash of $121,274.98.Year to date shows accrual net income of $293,683 and cash increase of $141,467. Un-obligated cash less upcoming cash outlays at the end of the month was $727,956.27.
Reserve accounts for landfill expansion, capital improvements, landfill equipment repairs; hauler rebate, host facility fund and operating contingency total $1,912,775.20.
.
Funds are invested as follows:
The money market checking account at Kanabec Bank earns 1.01%. Kanabec Savings earns 1.2%.
Tonnage is up this year-to-date from last year by 970.59 tons or 3%. Memorial Day being May 31 would be a reason for low May 2010 tonnage.
Commissioner Nielsen moved to approve the April 2010 Financial Statement, second by Commissioner Montbriand, all in favor, motion carried (5-0).
WLSSD RFP
Director Troupe reported that Western Lake Superior Sanitary District has asked ECSWC to submit a proposal to provide them with solid waste disposal services. A modified counter proposal to limit the tons they would be bringing in to 25 thousand, to omit the liability, that they will be charged the current hauler rate and that ECSWC will not be open on Memorial day, July 4th or Labor day will be sent to WLSSD.
Commissioner Peterson moved to submit the counter proposal to WLSSD, second by Commissioner Greene. All in favor; Chairman Larson, Commissioner Greene, Commissioner Peterson, opposed; Commissioner Nielsen and Commissioner Montbriand. Motion carried (3-2).
EXECUTIVE DIRECTOR REPORT
SALT
Director Troupe reported that Allan Ramsey from SALT informed ECSWC that they are planning to install aerators sometime this week along with completing any other required work. Final payment to them will be made once all the work is completed and R.W. Beck has their review.
Stormwater Pollution P revention Plan
Director Troupe reported that ECSWC submitted the application permit on time and that a stormwater pollution prevention plan for the landfill was completed. It was found that the transfer stations had no exposure so there was no need to complete the plan for them.
TEP
Director Troupe reported that the DNR wrote a letter to the MPCA asking the TEP committee to review ECSWC’s wetland plans. The outcome of the TEP Meeting concluded with the decision standing as it was. The decision was then sent to the MPCA.
Kanabec County – Financial Assurance
Director Troupe reported that ECSWC’s Financial Assurance is on Kanabec County’s Board Agenda for June 16. Resolution No. 1-2010 has been passed on to Kanabec county for any recommended changes. This is the proposed resolution that the commission would pass to assure Kanabec County that their funds will be returned if used.
Commissioner Montbriand moved to pass the resolution, second by Commissioner Greene, all in favor, motion carried (5-0).
ADDED AGENDA ITEMS
Veolia
Director Troupe reported that Veolia Waste as submitted a letter of interest in discussing purchasing all three facilities of ECSWC. They have asked for information regarding financial, equipment, land, etc. Director Troupe asked the board if this is something she should pursue.
Commissioner Peterson moved to send Veolia the information, second by Commissioner Greene. All in favor; Commissioner Peterson, Commissioner Greene, Chairman Larson; Opposed; Commissioner Montbriand and Commissioner Nielsen. Motion carried (3-2).
SMMPA
Director Troupe asked the board to approve her to sign the contract with SMMPA.
Commissioner Greene moved to approve Director Troupe to sign the contract with SMMPA, second by Commissioner Montbriand, all in favor, motion carried (5-0).
PUBLIC COMMENT
Arthur Township resident Dick Roseler inquired about information on the Elk River Landfill.
Isanti County resident Travis Lakeberg, who is a small business owner of the company Stop Clutter, asked if there was any way ECSWC could wave the scale fee of $15.00 on all future loads. He hauls MSW for local residents and had hauled over 50 tons to the Cambridge Transfer station in 2009.
Chairman Larson said this will be discussed at the July 12th board meeting.
JULY MEETING DATE
The July board Meeting is scheduled for July 12, 2010 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Commissioner Greene moved to adjourn, second by Commissioner Nielsen, all in favor, motion carried (5-0). Chairman Larson adjourned the meeting at 11:00 a.m.
Respectfully submitted,
Barbara Wilder
Recording Secretary
Commission’s Office – Mora, MN
MINUTES
May 10, 2010
The regular meeting of the East Central Solid Waste Commission was held on May 10, 2010 at the Commission Office, Mora, MN. Chairman George Larson called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Rick Greene, Isanti County Commissioner George Larson, Mille Lacs Commissioner Phil Peterson, Kanabec County Commissioner Les Nielsen, and Pine County Commissioner Ed Montbriand.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Susan Alderink who is the Zoning Administrator for Arthur Township, Gary Saenger and Dick Roesler of Arthur Township, and Fred Doran of R.W. Beck.
All present said the Pledge of Allegiance.
Commissioner Larson asked for any additions to the agenda. Commissioner Montbriand added Hauler Rebate, Director Troupe added First Quarter Hauler Rebate Payment.
Commissioner Greene moved to approve the Agenda, second by Commissioner Peterson, all in favor, motion carried (5-0).
Commissioner Peterson moved to approve the Meeting Minutes for April 12, 2010, second by Commissioner Nielsen, all in favor, motion carried (5-0).
CLAIMS
Commissioner Nielsen moved to approve the Claims List, Paid Claims List and the Additional Claims List; second by Commissioner Montbriand, all in favor of paying the Claims List ($92,713.55) Paid Claims List ($107,555.34), and the Additional Claims List ($122,902.26), motion carried (5-0).
Director Troupe added first quarter of 2010 hauler rebates in the amount of $216,292.44.
Commissioner Montbriand moved to approve the First quarter hauler rebate ($216,292.44), second by Commissioner Greene, all in favor, motion carried (5-0).
Commissioner Montbriand asked if the rebate could be issued every other month instead of every three months. It was agreed upon that the checks would be issued every other month unless a hauler was not current, then the hauler would receive their check in four months.
Commissioner Montbriand moved to approve the hauler rebate checks every other month, second by Commissioner Peterson, all in favor, motion carried (5-0).
NEIGHBOR COMMUNICATION
Director Troupe reported that there have been no odor complaints in the past month. There were a few comments received by the MPCA after the public meeting for the permits. All those comments need to be answered prior to the EAW being approved and the landfill and air permits being issued. Director Troupe has not received anything from the MPCA at this time. The comments were still being reviewed for answers.
PHASE 6A LANDFILL EXPANSION
Director Troupe reported that at the March meeting the Phase 6A Contract was awarded to Mathiowetz Construction. At the April meeting, approval for signing the Contract for base bid + Alt 3 was given. Since the permits have not been issued yet – the contract has not been approved. The cost for the cell itself is $1,104,194.16.
Additive Alternative 2 for $63,417 was for the GCCS Header Expansion. This work has to be completed but instead of the contractor ordering the materials, Director Troupe looked at ordering the pipe and welding the seams on the pipe to save costs on both labor and sales tax. The digging of the trenches and placement of the pipe will still need to be completed by Mathiowetz. Director Troupe checked on material costs and because the savings were very minimal it was suggested that Mathiowetz complete the work for the bid price of $63,417. Director Troupe will still try to recoup the sales tax from the Minnesota Department of Revenue.
Alt 3 – Gas Wells
Director Troupe reported that there were 2 in the original bid and one more asked for at the April meeting up to $12,000. Director Troupe has asked for another one to be replaced because it was found that the gas wells are no longer working. In total, the additional cost would be $21,619.34 for the 2 additional as wells to replace GW-11 & GW-9, and to extend the drilling depth of the originally proposed GW-17 & GW-18.
Director Troupe requested approval for Alt 2, $63.417 and for Alt 3, $32,319.34.
Commissioner Nielsen moved to approve $63,417 for Alt 2 and $32,319.34 for Alt 3, second by Commissioner Peterson, all in favor, motion carried (5-0).
PUBLIC COMMENT
Arthur Township resident Dick Roesler asked if there were any properties for sale and asked if Director Troupe could contact him.
MARCH 2010 FINANCIAL STATEMENT
Director Troupe reported for the month ended March 31, 2010 ECSWC realized a net loss on an accrual basis of $6,843.63. On a cash flow basis for March there is an increase in cash of $97,108.16. Un-obligated cash less upcoming cash outlays at the end of the month was $696,610.15.
Reserve accounts for landfill expansion, capital improvements, landfill equipment repairs; hauler rebate, host facility fund and operating contingency total $1,822,846.34.
The money is all invested the Kanabec Bank. The checking account is earning 1.01% and 1.5% in savings.
Tonnage is up this year-to-date from last year by 1,224.30 tons or 6%.
Commissioner Montbriand moved to approve the March 2010 Financial Statement, second by Commissioner Greene, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Salt
Salt has completed the closure project and all the work they can on the pond prior to receiving the permit.
2011 Budget
Director Troupe is working on the 2011 Budget. To be consistent with the CPI for hauler rates, there would be a deduction of .47 or –9%. Director Troupe would like the haulers to be notified of the decrease. Director Troupe would also like to use 77,000 tons of MSW delivered for estimating income and expenses.
A staff meeting will be held in June to discuss equipment repairs and needs.
PUBLIC COMMENT
None at this time.
JUNE MEETING DATE
The June board Meeting is scheduled for June 14, 2010 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Commissioner Greene moved to adjourn, second by Commissioner Nielsen, all in favor, motion carried (5-0). Chairman Larson adjourned the meeting at 9:39 a.m.
Respectfully submitted,
Barbara Wilder
Recording Secretary
East Central Solid Waste Commission
Commission’s Office – Mora, MN
MINUTES
March 8, 2010
The regular meeting of the East Central Solid Waste Commission was held on March 8, 2010 at the Commission Office, Mora, MN. Chairman George Larson called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Rick Greene, Isanti County Commissioner George Larson, Mille Lacs Commissioner Phil Peterson, Kanabec County Commissioner Les Nielsen, and Pine County Commissioner Ed Montbriand.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Fred Doran of R.W. Beck, Cami VanAbel of R.W. Beck, Lucas Stock of Landwehr Construction, Mike Oster of Knife Lake Sanitation, Gary Saenger of Arthur Township, Steve Hass of Hass Construction, Dick Roesler of Arthur Township, Ann Curnow from HDR.
All present said the Pledge of Allegiance.
Commissioner Larson asked for any additions to the agenda. Director Troupe added item 8.3 Financial Assurance.
Commissioner Peterson moved to approve the Agenda, second by Commissioner Montbriand, all in favor, motion carried (5-0).
Commissioner Greene moved to approve the Meeting Minutes for February 8, 2010, second by Commissioner Nielsen, all in favor, motion carried (5-0).
CLAIMS
Commissioner Larson had a couple of questions regarding the Claims List. He inquired into HDR Engineering and Director Troupe informed him that is our air permitting and about Metropolitan Council which is our Leachate strength testing charge which is done twice a year. The last question Commissioner Larson had was about the damage to the white pickup. Director Troupe informed him that an employee of ECSWC had backed into a parked car, which in turn caused the damage. Commissioner Montbriand moved to approve the Claims List, second by Commissioner Peterson, all in favor of paying the Claims List ($136,652.32), motion carried (5-0).
Commissioner Nielsen moved to approve the Paid Claims List and the Additional Claims List; second by Commissioner Greene, all in favor of paying the Paid Claims List ($78,345.51), and the Additional Claims List ($37,162.22), motion carried (5-0).
NEIGHBOR COMMUNICATION
Director Troupe reported that an informational meeting was held at Arthur Township on February 24th. Those presenting were Todd Machin from SMMPA and Director Troupe. The meeting was held during the Arthur Township board meeting and those present included the Arthur Township board members along with several neighbors of the landfill. At that meeting Director Troupe and Mr. Machin fielded questions from the neighbors.
Director Troupe noted that the PCA was originally planning on attending ECSWC’s neighbor meeting today but they decided to hold a formal public meeting, which they will schedule sometime during April. The PCA will send letters to ECSWC, the neighbors and to Arthur Township notifying them of the meeting.
Director Troupe introduced Ann Curnow from HDR who will be attending the neighbor meeting. Ann has done all of ECSWC’s air permitting and is very knowledgeable in that area and will be very helpful in answering questions during that meeting.
Director Troupe reported that today is the anticipated day that the PCA is sending the public notice to Kanabec Publications. Then, it would be in the paper on March 18th and the public notice would end on April 19th and we could start construction April 20th.
CARBON CREDITS
Director Troupe reported that ECSWC is in the final stages of the verification of carbon credits of the last half of 2009. Director Troupe has not received any confirmation if they are going to be able to meet the March 15th deadline. Director Troupe has submitted all of the required information for verification.
Director Troupe requested permission to hire HDR to do a second AERA if needed. Commissioner Nielsen moved to approve Director Troupe to hire HDR if needed, second by Commissioner Montbriand, all in favor, motion carried (5-0).
PHASE 6A LANDFILL EXPANSION
Director Troupe reported that ECSWC received 13 bids for the Phase 6a Landfill Expansion on Thursday March 4th. The winning bidder is Mathiowetz Construction Company. The lump sum base bid that they provided was $1,104,194.16. Alternative Bid item #1 is for a said basin in the amount of $56,494.30. Alternative Bid item #2 is for the expansion of the gas collection system in the amount of $63,417.00. Alternative Bid item #3 is for adding two gas wells in the amount of $10,700.00.
Director Troupe is requesting approval for notice of award for the contract with Mathiowetz Construction in the amount of the lump sum and Alternative bid item #3. Alternative bid item #2 will be discussed in the future.
Comissioner Nielsen moved to approve the base bid and Alternative bid item #3 from Mathiowetz Construction Company, second by Commissioner Peterson, all in favor, motion carried (5-0).
DESIGNATION
Director Troupe reported that last year of January 2009 it was decided by the MPCA that the Designation Process would be put on hold until the EAW and all the permitting was complete for the landfill expansion, flare and SMMPA project.
Presentations have been provided to all 5 counties concerning designation. The MPCA is asking for the updated Designation Plan and the Budget detailing how the additional funds realized by designation will be spent. It is expected that there will be significant increases in recycling.
Director Troupe would like each county make a decision as to whether or not they will designate all of their MSW to ECSWC. This does not include demolition. If all 5 counties are not on board it will significantly change the budget for designation that was approved in early 2009 by this board. There will also be significant changes that will need to be made to the Designation Plan.
Commissioner Nielsen moved to withdraw the process of Designation, second by Commissioner Greene, all in favor, motion carried (5-0).
PUBLIC COMMENT
Lucas Stock of Landwehr Construction asked about acquiring some of the fill for a project, whether it is private or public. Director Troupe informed Lucas to contact her in the future if he has a need.
JANUARY 2010 FINANCIAL STATEMENT
Director Troupe reported for the month ended January 31, 2010 ECSWC realized a net income on an accrual basis of $193,269.89. On a cash flow basis for January there is an increase in cash of $211,831.17 Un-obligated cash less upcoming cash outlays at the end of the month was $782,680.34. ECSWC did not spend any additional funds on SALT in January.
Reserve accounts for landfill expansion, capital improvements, landfill equipment repairs; hauler rebate, host facility fund and operating contingency total $1,928,414.88.
The money is currently all in the Kanabec saving account earning 1.5%. The checking account is earning 1.01%.
Tonnage is down this year-to-date from last year by 178.58 tons.
Commissioner Greene moved to approve the January 2010 Financial Statement, second by Commissioner Nielsen, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Director Troupe asked for a motion to rehire Laurie Johnson, who retired in January of 2010, to work the first day of every month and no more than 20 hours per month to do the Transact Program balancing the scale reports on a permanent basis earning the same pay rate as she was making when she retired.
Commissioner Peterson moved to approve rehiring Laurie for one day a month at the same pay rate, second by Commissioner Montbriand, all in favor, motion carried (5-0).
Director Troupe asked for a motion to rehire part-time employee Mary Ringler for an on- call basis at the same pay rate as when she ended her employment with us last fall.
Commissioner Montbriand moved to approve rehiring Mary for an on-call basis at the same pay rate, second by Commissioner Greene, all in favor, motion carried (5-0).
Director Troupe asked for a motion to approve part-time temporary help at the pay rate of $10.00 per an hour for up to 6 months.
Commissioner Nielsen moved to approve hiring a part-time temporary help at the pay rate of $10.00 an hour, second by Commissioner Peterson, all in favor, motion carried (5-0).
FASIT and H.F. No. 3060
House Environment and Natural Resources Committee held an informational hearing on the draft FASIT on February 18th. Fred Doran testified at the hearing along with several other stakeholders. There were suggestions from the Committee that the siting rules only pertain to new landfills and not existing landfills. MPCA staff voiced their opposition to this idea but appeared to be removing some of the setback requirements.
Representative Tim Faust provided the following information: “I spoke with Rep. Hornstein, who is the chief author, about HF 3060. First, this bill does not have a senate file, so even if it were to move in the House, there is not companion and it would not move to a calendar for final debate on the floor. Second, and most important is that Rep. Hornstein is not pressing for a hearing on the bill.
FINANCIAL ASSURANCE
Director Troupe reported that during permitting in 2004, the contingency action fund was reduced by almost 1 million dollars. The MPCA wants that money put back into CA during this permit cycle as they reported that was promised by former Director Kramer.
Kanabec County has offered to possibly pass a resolution station that they would cover the contingency action costs. In return, this commission would need to pass a resolution stating if the surcharge money were used, it would be returned to Kanabec County.
This would give this Commission some time to get money into the CA fund. The resolution should also show a schedule over 5 or 10 years for deposit by the Commission into the fund.
Chairman Larson thanked Kanabec County and Director Troupe will continue to work on this.
PUBLIC COMMENT
Arthur Township resident Dick Roesler commented that Director Troupe did a very nice job with Arthur Township in presenting what is happening with SMMPA and the landfill.
No other public comment at this time.
APRIL MEETING DATE
The April board Meeting is scheduled for April 12, 2010 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Commissioner Montbriand moved to adjourn, second by Commissioner Greene, all in favor, motion carried (5-0). Chairman Larson adjourned the meeting at 11:00 a.m.
Respectfully submitted,
Barbara Wilder
Recording Secretary
East Central Solid Waste Commission
Commission’s Office – Mora, MN
MINUTES
February 8, 2010
The regular meeting of the East Central Solid Waste Commission was held on February 8, 2010 at the Commission Office, Mora, MN. Chairman George Larson called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Rick Greene, Isanti County Commissioner George Larson, Mille Lacs Commissioner Phil Peterson, Kanabec County Commissioner Les Nielsen, and Pine County Commissioner Ed Montbriand.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Fred Doran of R.W. Beck.
All present said the Pledge of Allegiance.
Commissioner Larson asked for any additions to the agenda. Director Troupe added item 8.4 Electrician.
Commissioner Peterson moved to approve the Agenda, second by Commissioner Greene, all in favor, motion carried (5-0).
Commissioner Montbriand moved to approve the Meeting Minutes for January 11, 2010, second by Commissioner Nielsen, all in favor, motion carried (5-0).
CLAIMS
Director Troupe noted that in addition to the regular Claims List, Paid Claims List and Additional Claims list that there was also the Hauler Rebates. Director Troupe also noted the change to the Additional Claims List to include portable rolling stairs. She had purchased these for safety reasons. One of our employees fell off the old ladder and injuries to his face. Commissioner Peterson moved to approve the Claims List, Paid Claims List, Hauler Rebates, and Additional Claims List; second by Commissioner Nielsen, all in favor of paying the Claims List ($121,663.18), Paid Claims List ($71,248.79), Hauler Rebates ($253,525.58) and the Additional Claims List ($34,190.37), motion carried (5-0).
NEIGHBOR COMMUNICATION
Director Troupe reported that a meeting with the MPCA was held on Friday, January 22. Attending were the following; Dave Geschwind and Todd Machim from SMMPA, Ann Curnow and Kirk Dunbar from HDR, Cami VanAbel from R.W. Beck and Director Troupe. They all met with the Air Permitting Staff and Bill Lynott from MPCA. Bill is the person in charge of EAW approval.
It was found that there were several things that were not in the scope of original project for HDR so that will be added in. HDR will be charging ECSWC an additional $25,000.00 for these items. Everything has been submitted to the PCA as if Friday, February 5. Bill Lynott indicated at that meeting if we had everything submitted by Friday, February 5 that they would be able to work on it right away post notice by February 15, 2010.
Director Troupe reported that she also informed everyone at the meeting that ECSWC is asking permission to go 20’ higher on the landfill for temporary storage until the landfill is built because we are going to be out of room this year. A letter has been submitted in regards to this and Director Troupe is waiting for a reply.
MPCA staff has also stated that they will not be providing the neighbors with an informational meeting to cover the air permitting and landfill expansion that was expected.
Director Troupe has scheduled herself and Todd Machim to go to Arthur Township on February 24th in the evening to give a presentation to the residents. Director Troupe will also notify all the neighbors by mail this week.
ECSWC will also provide information to the neighbors in a March 8th lunch meeting.
CARBON CREDITS
Director Troupe reported that in January $186,000 worth of carbon credits were sold. The purchaser paid expenses including verification costs and registration costs so the total deposit back into our account was $201,000. They will pay up to $11,000 annually and that the next verification that is done they will only be paying approximately $500.00 towards that and that ECSWC will pay the remainder. The verifier will not be doing a site visit for the verification that is going on at present.
We can be expecting payment for the second half of 2009 credits in late March. We have a March 15th delivery date that we are trying to accomplish. Director Troupe is anticipating that payment to be approximately $115,000. We will have a loss due to the flare being down at different times. Fred Doran of R.W. Beck reported that they are looking into an autodial put into the blower pad to indicate when the flare goes out.
Director Troupe will contact the sheriffs department to check on the flare and report if it is out.
PUBLIC COMMENT
No Public Comment at this time.
DECEMBER 2009 FINANCIAL STATEMENT
Director Troupe reported for the month ended December 31, 2009 the ECSWC realized a net loss on an accrual basis of $170,513.76. On a cash flow basis for December there was a decrease in cash of $304,736.13. Un-obligated cash less upcoming cash outlays at the end of the month was $649,083.55. Cash has decreased January – December $534,972.16.
Reserve accounts for landfill expansion; capital improvements, landfill equipment repairs, hauler rebate, host facility fund and operating contingency total $1,850,180.50. Of this $1,300,000 will be used for the landfill expansion.
Director Troupe did note that we are saving approximately $100,000 in transfer station costs, which includes depreciation of equipment.
Commissioner Greene moved to approve the December 2009 Financial Statement, second by Commissioner Nielsen, all in favor, motion carried (5-0).
PHASE 6A LANDFILL EXPANSION
Director Troupe has asked for permission to advertise this week for the Landfill Expansion project. Fred Doran of R.W. Beck noted that it would be advertised in the Kanabec County Times and also placed in the Construction Bulletin. Then to set up a pre-bid meeting on February 24th and all bids would be due March 4th.
It was also agreed upon that this would be advertised in all 5 county papers.
Commissioner Montbriand moved to approve the permission to advertise for the Landfill Expansion project, second by Commissioner Greene, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Director Troupe reported that all designation meeting presentations have been completed with the exception of Mille Lacs which is scheduled for February 23rd in the morning. The March meeting of the Commission would be a good time to make a decision on designation.
Approval of Purchases
Staff has asked for a welder to weld aluminum and steel to be used mainly on the trailers. Director Troupe had received prices on costs to have welding done by someone else and it was determined that this welder would pay for itself in one year. Director Troupe would like approval to purchase a welder at the cost of $3,318.95 from Central McGowan, Inc. in St. Cloud. The funds will come out of equipment repairs and maintenance.
Wes Carlson has asked for another 2 wind fences for the landfill. This was not budgeted and would be a capital expense. It was discussed at this meeting that we will check into the cost on doing the welding ourselves with the new welder.
Commissioner Greene moved to approve the Purchase of the welder, second by Commissioner Nielsen, all in favor, motion carried (5-0).
Marco has informed Director Troupe that our office copier is obsolete and parts are going to be increasing in costs. Greg Gau from Marco has offered us a lease on a Sharp copier for approximately $142.20 per month based on 3000 copies for a 60-month lease/service. Our existing copier is costing us approximately $115 per month for a service plan. Director Troupe would like to inform Mr. Gau that the Board has decided to wait until we study all of our options and bring it back for review next fall.
SALT
Director Troupe informed the board that SALT is requesting a return of half of their retainage. Fred Doran of R.W. Beck stated that there is still work to be done and Director Troupe stated that SALT has not paid for the aerators yet. The contract states that it is the boards’ option whether to pay the retainage or not.
Commissioner Peterson moved to deny paying SALT’s retainage fee until all work is completed, second by Commissioner Greene, all in favor, motion carried (5-0).
NEW BUSINESS ADDED
Electrician
Director Troupe informed the board that a quote for electrical services was provided by Belford Electric. Wayne Zaudtke also met with Director Troupe. He has done most of the past electrical work at the landfill.
Commissioner Montbriand moved to retain Zaudtke Electric to do the electrical on the flare pad building, second by Commissioner Peterson, all in favor, motion carried (5-0).
PUBLIC COMMENT
No public comment at this time.
MARCH MEETING DATE
The March board Meeting is scheduled for March 8, 2010 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Commissioner Montbriand moved to adjourn, second by Commissioner Greene, all in favor, motion carried (5-0). Chairman Larson adjourned the meeting at 10:15 a.m.
Respectfully submitted,
Barbara Wilder
Recording Secretary
East Central Solid Waste Commission
Commission’s Office – Mora, MN
MINUTES
January 11, 2010
The regular meeting of the East Central Solid Waste Commission was held on January 11, 2010 at the Commission Office, Mora, MN. Chairman George Larson called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Rick Greene, Isanti County Commissioner George Larson, Mille Lacs Commissioner Phil Peterson, Kanabec County Commissioner Les Nielsen, and Pine County Commissioner Ed Montbriand.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Fred Doran and Tonya Koller of R.W. Beck; Don Howard from the City of Pine City, Dick Roesler a Mora resident, Dave Halverson a Arthur Township resident.
All present said the Pledge of Allegiance.
ORGANIZATION OF THE BOARD – ELECTION OF CHAIRMAN/VICE-CHAIRMAN/TREASURER
Director Troupe called for nominations for the Chairman position.
Commissioner Peterson nominated Commissioner Larson to the Chairman position; Commissioner Larson nominated Commissioner Nielsen to the Chairman position; there were no other nominations. A vote was taken and Commissioner Larson was voted in for Chairman. All in favor, nomination approved.
Chairman Larson called for nominations for Vice-Chairman.
Commissioner Peterson nominated Commissioner Nielsen for Vice-Chairman; there were no other nominations, all in favor, nomination approved.
Chairman Larson called for nominations for Treasurer.
Commissioner Nielsen nominated Commissioner Peterson to the Treasurer position; there were no other nominations, all in favor, nomination approved.
Commissioner Larson called for Confirmation of Official Newspaper – Kanabec Times. Commissioner Nielsen moved to approve, second by Commissioner Montbriand, all in favor, motion carried (5-0).
Commissioner Larson called for Meeting Dates – 2nd Monday of Each Month. Commissioner Greene moved to approve, second by Commissioner Peterson, all in favor, motion carried (5-0).
Commissioner Larson for Official Depository of funds – Kanabec State Bank. Commissioner Nielsen moved to approve, second by Commissioner Greene, all in favor, motion carried (5-0).
Commissioner Larson asked for any additions to the agenda. Commissioner Montbriand would like to add Hauler Rates discussion. Commissioner Larson moved this discussion to item 8.4.
Commissioner Nielsen moved to approve the Agenda, second by Commissioner Peterson, all in favor, motion carried (5-0).
Commissioner Montbriand moved to approve the Meeting Minutes for December 14, 2009, second by Commissioner Greene, all in favor, motion carried (5-0).
CLAIMS
Commissioner Nielsen moved to approve the Claims List, Paid Claims List, and Additional Claims List; second by Commissioner Montbriand, all in favor of paying the Claims List ($163,561.05), Paid Claims List ($217,906.20), and the Additional Claims List ($19,951.17), motion carried (5-0).
NEIGHBOR COMMUNICATION
Director Troupe reported 3 odor complaints since the last board meeting. Director Troupe reported that it was the garbage that was the odor. Director Troupe also reported that the landfill operators are hauling a lot of dirt to cover the slope to minimize the odor.
Director Troupe reported that the Duty Officer was informed of water running onto Imperial Street causing ice. Director Troupe informed the board that it was not the ECSWC employees causing this to happen. SALT had pumped the pond out and therefore causing the water on the road. Director Troupe did also specify that it was water and not leachate. Director Troupe also contacted Arthur Township to inform them that the Duty Officer had been called.
Director Troupe added that the AERA report is being reviewed by the MPCA and looks as if it should be very close to being completed. Prior to getting the Air Permit there will be a public meeting and the landfill neighbors as well as Arthur Township will be notified of that meeting via Kanabec County Times.
CARBON CREDITS
Director Troupe reported that the verification report was submitted to the California Reserve on December 28, 2009 and on January 8, 2010 Director Troupe received the bills for the issuance for the credits that is $8,578.80. Director Troupe asked the board for permission to pay these bills then the funds would be transferred to the purchaser that will then be able to wire the money to ECSWC and be able to transfer the credits.
Director Troupe asked for a motion to do a wire transfer for the funds.
Commissioner Nielsen moved to allow Director Troupe to do the wire transfer, second by Commissioner Montbriand, all in favor, motion carried (5-0).
BUILDING FOR FLARE PAD AND GAS ANALYZER
Director Troupe asked to allow ECSWC staff to construct a building over the flare pad and to order the gas analyzer.
An electrician is being looked into.
Commissioner Montbriand moved to approve ECSWC staff to construct the building, second by Commissioner Greene, all in favor, motion carried (5-0).
Commissioner Nielsen moved to approve Director Troupe to order the analyzer, second by Commissioner Peterson, all in favor, motion carried (5-0).
PUBLIC COMMENT
Arthur Township resident Dave Halverson questioned if the flare had been down for a time. Director Troupe reported that it had been over the long Christmas holiday weekend.
NOVEMBER 2009 FINANCIAL STATEMENT
Director Troupe reported for the month ended November 30, 2009 the ECSWC realized a net loss on an accrual basis of $26,618.28. On a cash flow basis for November there was a decrease in cash of $246,217.31. Un-obligated cash less upcoming cash outlays at the end of the month was $934,270.23. Cash has decreased January – November $230,511.19.
Director Troupe also indicated that we are going to end 2009 with an accrual loss of at least $100,000.00 and a cash decrease of approximately $536,000.00. The cash decrease is due to the SALT project which was a major capital expense.
Reserve accounts for landfill expansion; capital improvements, landfill equipment repairs, hauler rebate, host facility fund and operating contingency total $1,772,285.62.
Funds are invested as follows:
Currently all ECSWC funds are invested at Kanabec Bank. We do not have a CD any longer. The money is in a savings account earning 1.8% interest. The checking account is active for paying bills and is earning 1.0% on that account.
Tonnage has decreased 2.2% year to date over last year. We are at 77,104 tons and our budget was 75,000 tons.
Commissioner Greene moved to approve the November 2009 Financial Statement, second by Commissioner Peterson, all in favor, motion carried (5-0).
R.W. BECK CONTRACT EXTENSION
Fred Doran has asked for an extension for a 1 year agreement. This year the main cost will be the expansion and permits still need to be completed.
Commissioner Nielsen moved to approve the R.W. Beck Contract Extension, second by Commissioner Greene, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Director Troupe reported that she will be starting up the designation meetings again with the board. Pine County will be on February 2, 2010 which will be in Pine City at 10:00 am. Kanabec County will be getting back to Director Troupe with a time and Mille Lacs will be getting back as to whether or not they would like a presentation.
Director Troupe will attend the Region 7E Legislative Forum on January 25, 2010 at 7 p.m. and will be providing a short update about the ECSWC/SMMPA projects as well as the LOG – FASIT projects.
Director Troup asked for permission for her and Tonya (R.W. Beck) to review the work that SALT has done once SALT does submit a pay application and to pay it outside the meeting. If Director Troupe decides that they have not satisfactorily completed the work then SALT will have to wait until the next board meeting.
Commissioner Nielsen moved to approve the Executive Director Report, second by Commissioner Montbriand, all in favor, motion carried (5-0).
PUBLIC COMMENT
Commissioner Montbriand inquired into the increase of the hauler rates. Commissioner Montbriand introduced Don Howard from the City of Pine City. Mr. Howard’s concern is that the increase will come directly from the taxpayers. Director Troupe explained how the increase/decreases work and that the haulers are paying $8.00 less a ton than they did 4 years ago and that there was no increase last year. The last year there was a CPI increase was in the year 2001.
FEBRUARY MEETING DATE
The February board Meeting is scheduled for February 8, 2010 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Commissioner Greene moved to adjourn, second by Commissioner Montbriand, all in favor, motion carried (5-0). Chairman Larson adjourned the meeting at 10:30 a.m.
Respectfully submitted,
Barbara Wilder
Recording Secretary
East Central Solid Waste Commission
Commission’s Office – Mora, MN
MINUTES
December 14, 2009
The regular meeting of the East Central Solid Waste Commission was held on December 14, 2009 at the Commission Office, Mora, MN. Chairman George Larson called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Rick Greene, Isanti County Commissioner George Larson, Mille Lacs Commissioner Phil Peterson, Kanabec County Commissioner Les Nielsen, and Pine County Commissioner Ed Montbriand.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Fred Doran and Tonya Koller of R.W. Beck; Cade Steffenson, Mille Lacs County; and Dave Halvorson, Arthur Township.
All present said the Pledge of Allegiance.
Commissioner Peterson moved to approve the Agenda, second by Commissioner Greene, all in favor, motion carried (5-0).
Commissioner Nielsen moved to approve the Meeting Minutes for November 9, 2009, second by Commissioner Montbriand, all in favor, motion carried (5-0).
CLAIMS
Commissioner Montbriand moved to approve the Claims List, Paid Claims List, and Additional Claims List; second by Commissioner Peterson, all in favor of paying the Claims List ($395,809.77), Paid Claims List ($69,431.09), and the Additional Claims List ($63,624.61), motion carried (5 -0).
NEIGHBOR COMMUNICATION
Director Troupe reported no odor complaints since the last board meeting.
Director Troupe added that the Air Emission Risk Analysis (AERA) has been submitted to the MPCA. Director Troupe expressed concern that the time involved with the review period may affect the Commission’s landfill expansion.
CARBON CREDITS
Director Troupe reported that First Environment has not completed its verification report that will be sent to the California Climate Action Registry. R.W. Beck has been supplying information to First Environment. Director Troupe added that once this review is complete the verification for the last half of 2009 would begin.
ELECTRONICS/APPLIANCE RECYCLING
Director Troupe reported that she has been working with PM Enterprises. With further review it was determined they were no longer the low bid. Director Troupe recommends staying with S.W., Inc. from Willmar Minnesota, which quoted $3 for each appliance and $0.15 per pound for electronics.
Commissioner Peterson moved to accept the bid of S.W., Inc., second by Commissioner Nielsen, all in favor, motion carried (5-0).
BUDGET
Director Troupe requested permission to add to the budget the cost of a building over the flare pad to keep all the components out of the weather and reduce repair costs.
Commissioner Nielsen moved to add $30,000 to the budget toward a building to cover the flare pad, second by Commissioner Montbriand, all in favor, motion carried (5-0).
Commissioner Greene moved to adopt the 2010 Budget with the $20,000 addition, second by Commissioner Nielsen, all in favor, motion carried (5-0).
Director Troupe had one comment that in 2011 the Mora scale may have to be replaced at an estimate of $100,000.
PUBLIC COMMENT
Dave Halverson asked how high the landfill would get. Fred Doran of R.W. Beck responded that the visible height is the top and that the next cell will piggyback up against the current height which may add approximately 50 feet to the next cell.
Also Mr. Halverson asked if any carbon credits have been sold. Director Troupe responded that some were sold last spring.
Mr. Halverson asked the difference between MSW and aggregate. Fred Doran explained the difference.
OCTOBER 2009 FINANCIAL STATEMENT
Director Troupe reported for the month ended October 31, 2009 the ECSWC realized a net loss on an accrual basis of $36,128.83. On a cash flow basis for October there is an increase in cash of $65,058.09. Unobligated cash less upcoming cash outlays at the end of the month was $828,143.10. Cash has increased January – October $15,706.12.
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Reserve accounts for landfill expansion; capital improvements, landfill equipment repairs, hauler rebate, host facility fund and operating contingency total $1,972,810.14. $1,300.000 is for landfill expansion.
Funds are invested as follows:
Kanabec Bank – CD for $764,171, was put in Kanabec Savings, the money market checking account at Kanabec Bank earns 1.01%. Kanabec Savings earns 1.75%. Tonnage has decreased 2.6% year-to-date over last year (1,923.46 tons).
Commissioner Peterson moved to approve the October 31, 2009 Financial Statement, second by Commissioner Greene, all in favor, motion carried (5-0).
OFFICE OF THE STATE AUDITOR EXIT INTERVIEW
Mr. Greg Mutchler and Ms. Holly Anderson of the State Auditors Office presented the Exit Interview for the 2008 Audit.
As in prior Exit Interviews, Mr. Mutchler began by reading required statements regarding fraud and the State Auditors responsibility, accounting policies, principles and estimates. Mr. Mutchler also reported that there was no disagreements with management or any significant difficulties in dealing with management.
Mr. Mutchler went on to discuss the audit and thanked Director Troupe for gathering the information.
Once again under the Schedule of Findings and Recommendations section, Mr. Mutchler pointed out the Previously Reported Item not Resolved is the Segregation of Duties. Because of the size of the Commission it continues to be undesirable from an accounting point of view and reminded Commission management to be constantly aware of this condition. Combining the Executive Director and Fiscal Officer position further compounds the segregation of duties issue.
Under Other Findings and Recommendations, Mr. Mutchler commented on three issues: Performance and Payments Bonds, Depository Pledge Agreement and the Open Meeting Law. Mr. Mutchler was pleased to mention that these issues were resolved.
SALT – POND/CLOSURE PROJECT
Director Troupe reported that because of problems getting material, SALT was provided with an additional Change Order giving SALT until December 3rd to reach substantial completion. But because of weather the project is not at substantial completion. Director Troupe also stated that a request for payment of $138,660.70 was received.
Keith Visser, SALT Project Manager, attended to report on the status of the project and to discuss work to be completed.
Commissioner Nielsen moved to pay the current request of $138,660.70, second by Commissioner Montbriand, all in favor, motion carried (5-0).
Commissioner Peterson moved that if the promised work is not done by December 31, 2009 the Commission may go back to December 14, 2009 with liquidated damages, second by Commissioner Green.
After further discussion Commissioner Peterson and Commissioner Greene rescinded their motion. The matter is to be reviewed in January 2010.
EXECUTIVE DIRECTOR REPORT
Employees – Director Troupe reported that Clerk-typist Laurie Johnson will be retiring in January and part-time weighmaster Barb Wilder will be taking over the tasks of meeting minutes and assisting with Board Packet preparations.
Also, because several other part-time weightmasters have requested less hours and some leave time, Director Troupe requested permission to change Ron Morrissey from summer employee to employee earning less than $425 per month – not PERA eligible.
Commissioner Montbriand moved to authorize Director Troupe to change Ron Morrissey from summer employee to employee earning less than $425 per month, second by Commissioner Greene, all in favor, motion carried (5-0).
Because Director Troupe may need to hire another part-time weightmaster in the near future, Commissioner Greene moved to authorize Director Troupe to hire another part-time weightmaster when needed, second by Commissioner Nielsen, all in favor, motion carried (5-0).
Cambridge Floor – Director Troupe reported that further checking of the Cambridge Transfer Station floor indicated that the whole floor did not need to be replaced so the floor replacement project came in under cost and was completed in less time than anticipated.
Designation – Director Troupe completed presentations about Designation at Isanti and Chisago Counties. Presentations have not been scheduled at the remaining counties yet.
Write off Checks Held for Collection – Director Troupe requested permission to write off NSF checks.
Commissioner Peterson moved to authorize Director Troupe to write off bad checks totaling $941.64, second by Commissioner Greene, all in favor, motion carried (5-0).
Envirothon – Director Troupe requested permission to send Envirothon $150 for their environmental education. The Commission has been contributing to Envirothon for several years.
Commissioner Montbriand moved to authorize Director Troupe to send Envirothon $150 for environmental education, second by Commissioner Greene, all in favor, motion carried (5-0).
PUBLIC COMMENT
No Public Comment at this time.
JANUARY MEETING DATE
The January Board Meeting is scheduled for January 11, 2010 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Commissioner Peterson moved to adjourn the meeting at 11:04 a.m., second by Commissioner Greene, all in favor, motion carried (5-0).
Respectfully submitted,
Laurie Johnson
Recording Secretary
East Central Solid Waste Commission
Commission’s Office – Mora, MN
MINUTES
November 9, 2009
The regular meeting of the East Central Solid Waste Commission was held on November 9, 2009 at the Commission Office, Mora, MN. Chairman George Larson called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Rick Greene, Isanti County Commissioner George Larson, Mille Lacs Commissioner Phil Peterson, Kanabec County Commissioner Les Nielsen, and Pine County Commissioner Ed Montbriand.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Fred Doran and Tonya Koller of R.W. Beck; and Dick Roesler, Arthur Township.
All present said the Pledge of Allegiance.
Executive Director Troupe requested adding Item 8.6 – The Office of the State Auditor letter and the Exit Interview.
Commissioner Greene moved to approve the Agenda with the addition, second by Commissioner Nielsen, all in favor, motion carried (5-0).
Commissioner Montbriand moved to approve the Meeting Minutes for October 12, 2009, second by Commissioner Peterson, all in favor, motion carried (5-0).
CLAIMS
Director Troupe reported a correction on the Claims List for Ziegler, Inc. Ziegler’s account had a credit so the payment of $499.20 is $467.49.
Commissioner Nielsen asked the status of SALT Construction on the Partial Closure Project. Fred Doran of R.W. Beck gave the board members an update. Substantial Completion date is November 18, 2009.
Director Troupe added that SALT Construction asked if they could submit another claim before the end of November when they were at the substantial completion point.
Commissioner Montbriand moved to pay SALT Construction’s next claim contingent on verification of the work completed, second by Commission Nielsen, all in favor, motion carried (5-0).
Commissioner Peterson moved to approve the Claims List, Paid Claims List, Third Quarter Hauler Rebates and Additional Claims List; second by Commissioner Greene, all in favor of paying the Claims List ($307,595.12), Paid Claims List ($48,834.54), Third Quarter Hauler Rebates ($284,274.90) and the Additional Claims List ($16,705.92), motion carried (5 -0).
NEIGHBOR COMMUNICATION
Director Troupe reported no odor complaints since the last board meeting.
Director Troupe added that HDR finished doing the re-modeling that was required due to SMMPA changes on the air permitting and that Ann Curnow of HDR has promised a hard copy to Director Troupe and the MPCA on November 13, 2009.
CARBON CREDITS
Director Troupe reported that First Environmental has not completed its verification report due to some questions they had about some of the reports that were submitted to them. R.W. Beck will get the requested info to First Environmental within a few days. Then it will be sent to the California Climate Action Registry for their review.
SEPTEMBER 2009 FINANCIAL STATEMENT
Director Troupe reported for the month ended September 30, 2009 the ECSWC realized a net income on an accrual basis of $110,282.75. On a cash flow basis for September there is an increase in cash of $156,318.75. Unobligated cash less upcoming cash outlays at the end of the month was $799,494. 51. Cash has decreased January – September $49,351.97.
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Reserve accounts for landfill expansion; capital improvements, landfill equipment repairs, hauler rebate, host facility fund and operating contingency total $1,880,929.82.
Funds are invested as follows:
Kanabec Bank – CD for $764,171, interest rate 3.25% maturing Nov. 26, 2009, the money market checking account at Kanabec Bank earns 1.01%. Kanabec Savings earns 2.0%. The Financial Assurance Fund was moved to Bremer Bank National on November 5, 2009. Tonnage has decreased 4.0% year-to-date over last year (2,709.58 tons).
Commissioner Greene moved to approve the September 30, 2009 Financial Statement, second by Commissioner Montbriand, all in favor, motion carried (5-0).
CAMBRIDGE TRANSFER STATION FLOOR
Because the need to replace the Cambridge Transfer Station floor is critical, Director Troupe received permission from Chairman Larson to send out RFP’s to local concrete contractors. Director Troupe recommends deciding on a contractor to replace the transfer station floor.
Commissioner Montbriand moved to award the Cambridge Transfer Station Floor replacement to Templin Concrete of Cambridge, Minnesota to start November 30, 2009. If Templin Concrete cannot meet all requirements and the start date, Commissioner Montbriand’s motion states to award the floor replacement to the next lowest bidder of C&A Campbell of Pine City, Minnesota. Motion second by Commissioner Greene, all in favor, motion carried (5-0).
Because haulers to Cambridge will be asked to deliver their loads to the Mora Landfill during this shutdown time, Commissioner Nielsen moved to pay the haulers $10/ton (up to a specified tonnage) to haul MSW to the Mora Landfill during the 2.5 week Cambridge Shutdown, second by Commissioner Greene, all in favor, motion carried (5-0).
ELECTRONICS/APPLIANCE RECYCLING
Director Troupe explained that ECSWC’s current electronics/appliance recycler is increasing their rates for 2010. Because of this increase and Director Troupe has been contacted by other interested recyclers, Director Troupe requested quotes from all recyclers listed on the MPCA website.
Ten quotes have been received. Since Director Troupe has several issues to check out, Commissioner Montbriand moved to table the decision on an Electronics/Appliance Recycler for 2010 until the December Board Meeting, second by Commissioner Peterson, all in favor, motion carried (5-0).
2010 BUDGET
Director Troupe’s proposed 2010 Budget to the Board at the October Board meeting did not include a rate increase for haulers. Director Troupe stated that she had sent a letter to all contract haulers last spring indicating that the ECSWC Board would be considering a rate increase at budget planning time based on the Consumer Price Index (CPI) for 2010.
Commissioner Montbriand moved to increase the tipping fee to $52.74/ton for contract haulers and private haulers, second by Commissioner Peterson, all in favor, motion carried (5-0).
Director Troupe continued that the health insurance rates for Commission employees increased 2% versus the anticipated 5%. Because of the smaller than expected increase in rates, Director Troupe asked the board members to continue to pay the amount equal to the single $100 deductible policy of $779.92 per employee or an equal amount to another policy.
Commissioner Peterson moved to continue to pay the amount equal to the single $100 deductible policy of $779.92 per employee or an equal amount to another policy, second by Commissioner Greene, all in favor, motion carried (5-0).
Director Troupe added that the budget includes no wage increases beyond step increases.
Director Troupe discussed the maintenance required on all the scales. Director Troupe recommends Commission staff attempt to do the work at Mora first.
Commissioner Nielsen moved to authorize 18 – 25 hours of overtime for employees to do the maintenance work on the Mora scale, second by Commissioner Greene, all in favor, motion carried (5-0).
Commissioner Greene moved to approve the 2010 Budget with the approved additions/changes due to the increase in tipping fees and adding landfill gas expenses, second by Commissioner Peterson, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Knife River Land Purchase – Director Troupe and Commissioner Nielsen plan to meet with Ron Klinker from Knife River in December or January.
Bjorklund/Johnson – After Director Troupe had a conversation with Russell Mann of Bjorklund Trucking, Director Troupe believes Craig Bjorklund would not sign any agreement finalizing the contract with ECSWC. Director Troupe recommends using the prior motion as finalization unless the other parties decide to carry things further.
Landfill Operations Group (LOG) - Director Troupe explained that she has been attending the LOG meetings and gave the board members a brief summary of some of the issues the group has been discussing:
EAW – The opinion of the LOG regarding EAW’s is that the MPCA is wrong in limiting an EAW to ten years or the current permitted space instead of including the entire footprint.
Mandatory Greenhouse Gas Reporting for Landfills – Director Troupe explained that the new EPA rule would apply to active and closed MSW landfills. ECSWC is probably already collecting most of the information that is required for this report. Director Troupe continued that the fear is that the EPA will require active landfill gas collection and control. If mandated, ECSWC will no longer be eligible for carbon credits. Director Troupe added that this possible requirement is a few years away.
Financial Assurance – Director Troupe explained that the MPCA determines the discount rates for financial assurance annually. This year they are using a discount rate of .5%, which will increase the Financial Assurance obligation. The LOG is pushing to get the MPCA to agree to a historical average - typically 4%.
SALT – Director Troupe reported that a change order in the amount of $5,000 was provided to SALT for some additional screening of sand out of the demo area for the project and also to extend the substantial completion date to November 18, 2009.
OFFICE OF THE STATE AUDITOR LETTER AND EXIT INTERVIEW
Director Troupe received a letter from the State Auditor confirming the services for the 2009 Audit, which requires the signature of the ECSWC Chairman.
Commissioner Greene moved to authorize Chairman Larson sign the State Auditor letter confirming their services for the 2009 Audit, second by Commission Nielsen, all in favor, motion carried (5-0).
Director Troupe added that the State Auditors would be attending the December Meeting to do their Exit Interview.
PUBLIC COMMENT
No Public Comment at this time.
DECEMBER MEETING DATE
The December Board Meeting is scheduled for December 14, 2009 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Commissioner Montbriand moved to adjourn the meeting at 10:22 a.m., second by Commissioner Nielsen, all in favor, motion carried (5-0).
Respectfully submitted,
Laurie Johnson
Recording Secretary
East Central Solid Waste Commission
Commission’s Office – Mora, MN
MINUTES
October 12, 2009
The regular meeting of the East Central Solid Waste Commission was held on October 12, 2009 at the Commission Office, Mora, MN. Chairman George Larson called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Rick Greene, Isanti County Commissioner George Larson, Mille Lacs Commissioner Phil Peterson, Kanabec County Commissioner Les Nielsen, and Pine County Commissioner Ed Montbriand.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Fred Doran and Tonya Koller of R.W. Beck; Cade Steffenson of Mille Lacs County; Mike Oster of Knife Lake Sanitation and Jeff Johnson from Johnson Crushing, Inc.
All present said the Pledge of Allegiance.
Executive Director Troupe requested adding Item 8.8 – Pond Closure Project.
Commissioner Nielsen moved to approve the Agenda with the addition, second by Commissioner Peterson, all in favor, motion carried (5-0).
Commissioner Montbriand moved to approve the Meeting Minutes for September 14, 2009, second by Commissioner Greene, all in favor, motion carried (5-0).
CLAIMS
Commissioner Peterson moved to approve the Claims List, Paid Claims List, and Additional Claims List; second by Commissioner Nielsen, all in favor of paying the Claims List ($111,182.99), Paid Claims List ($92,556.83), and the Additional Claims List ($75,819.40), motion carried (5 -0).
NEIGHBOR COMMUNICATION
Director Troupe reported no odor complaints since the last board meeting.
Director Troupe added that the air permitting is going through its final review prior to submission to the MPCA. Once it is submitted, there will be several months of MPCA review followed by a Public Meeting. Arthur Township has offered their facility for the Public Meeting.
CARBON CREDITS
Director Troupe reported that First Environmental has not completed its verification report yet but anticipates completion within a week or two. Then it will be sent to the California Climate Action Registry for their review.
PUBLIC COMMENT
No Public Comment at this time.
AUGUST 2009 FINANCIAL STATEMENT
Director Troupe reported for the month ended August 31, 2009 the ECSWC realized a net income on an accrual basis of $63,674.08 prior to the County Return on Investment of $200,000. On a cash flow basis for August there is a decrease in cash of $376,844.77. Unobligated cash less upcoming cash outlays at the end of the month was $733,146.40. Cash has decreased January – August $205,670.72.
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Reserve accounts for landfill expansion; capital improvements, landfill equipment repairs, hauler rebate, host facility fund and operating contingency total $1,808,072.42.
Funds are invested as follows:
Kanabec Bank – CD for $764,171, interest rate 3.25% maturing Nov. 26, 2009, the money market checking account at Kanabec Bank earns 1.01%. Kanabec Savings earns 2.0%. The Financial Assurance Fund at U.S. Bank earns .044%. Tonnage has decreased 4.0% year-to-date over last year (2,487.54 tons).
Commissioner Montbriand asked the status of the delinquent accounts to which Director Troupe responded that they are all up to date.
Commissioner Greene moved to approve the August 31, 2009 Financial Statement, second by Commissioner Peterson, all in favor, motion carried (5-0).
JOHNSON CRUSHING
Jeff Johnson of Johnson Crushing attended the board meeting to discuss his point of view on the Bjorklund/Johnson contract and the bill for rock that was sent him.
After some discussion, Chairman Larson asked Mr. Johnson what he would want to settle the matter. Mr. Johnson responded that he would leave what rock and sand is left that he mined and call it even.
Chairman Larson responded that the board would discuss this matter in closed session at the end of the meeting and get back to Mr. Johnson.
KNIFE RIVER PROPERTY
Ron Klinker, Land Development and Environmental Manager for Knife River attended the meeting to give more information on the appraisal of their gravel pit.
Mr. Klinker stated that Knife River is not tied to the appraisal and would be willing to entertain any offer made by ECSWC. If ECSWC purchased the property, Mr. Klinker continued that Knife River would like a lease for at least 10 years – two five-year options at $1/year.
After several other options and issues were discussed, Chairman Larson said that this issue would be discussed during the closed session at the end of the meeting.
FINANCIAL ASSURANCE FUND
Director Troupe explained the current status of the Commission’s Financial Assurance Fund. The fund has been receiving a very low interest of .044% for some time. On further investigation Director Troupe has found a very knowledgeable staff and better returns with Bremer Trust National and has requested the Commission approve a resolution to invest funds with Bremer Trust National.
Commissioner Nielsen moved to approve the Resolution establishing a dedicated Long-term Care Trust Fund, second by Commissioner Peterson, all in favor, motion carried (5-0).
Also, Commissioner Nielsen moved to authorize Chairman Larson to sign the Trust Agreement with Bremer Trust National, second by Commissioner Montbriand, all in favor, motion carried (5-0).
2010 BUDGET
Director Troupe presented the 2010 Budget to the Board members highlighting several items, which include a new floor for the Cambridge Transfer Station and a continuous gas flow analyzer.
Director Troupe recommended the following Rates/Fees changes for 2010:
Appliances $8.00/each to $10.00/each
Comm. Copier/Console TV $20.00/each to $30.00/each
TV/monitors $8.00/each to $10.00/each
Mattresses to landfill $19.00/each to $15.00/each
Commissioner Greene moved to approve Director Troupe’s recommended rate/fee changes, second by Commissioner Peterson, all in favor, motion carried (5-0).
Regarding wages for 2010, after some discussion, wages will be froze for 2010, step increases will be allowed and insurance will be discussed at the November meeting when rate changes are available. Final approval of Budget will be at the November meeting.
DESIGNATION
Director Troupe requested a decision on continuing with the Designation Plan. After the discussion it was decided that Director Troupe would give a presentation to the County Boards on the value of Designation and a decision on Designation will be made at the next board meeting.
EXECUTIVE DIRECTOR REPORT
Attorney – Director Troupe has sent a letter to all the county attorneys asking if they are interested in providing legal services on general issues to the ECSWC. Mille Lacs County responded with a letter of interest.
Commissioner Nielsen moved to contract with Mille Lacs County attorney on a six (6) month trial basis, second by Commissioner Greene, all in favor, motion carried (5-0).
Hauler Request – Because of the problems haulers have with disposal of dirty glass, Director Troupe reported that she has been asked for a better rate to deliver the dirty glass directly to the Mora landfill versus the Commission transfer stations.
Commissioner Greene moved to allow dirty glass to go directly to the Mora Landfill, second by Commissioner Montbriand, all in favor, motion carried (5-0).
Director Troupe also requested open permission to take in green glass on an “as needed basis” for outside landfill road bases at $30 per ton.
Commissioner Greene moved to give Director Troupe open permission to take in green glass on an “as needed” basis for outside road bases at $30/ton, second by Commissioner Nielsen, all in favor, motion carried (5-0).
H1N1 Flu – Director Troupe explained that if the flu hits hard, it would be important that landfills have available certified landfill operators to continue operations. Director Troupe requested permission to loan an operator or borrow an operator in case of such an emergency.
Commissioner Peterson moved to permit Director Troupe to loan an operator or borrow an operator in case of an emergency, second by Commissioner Montbriand, all in favor, motion carried (5-0).
New Hauler Contracts – Director Troupe requested approval for Chairman Larson to sign Hauler Contracts with Phase Recycling and Evergreen Recycling.
Commissioner Montbriand moved to authorize Chairman Larson to sign Hauler Contracts with Phase Recycling and Evergreen Recycling, second by Commissioner Greene, all in favor, motion carried (5-0).
LANDFILL CLOSURE PROJECT
Director Troupe reported that the closure project is not complete because the material purchased for the liner did not meet specs. Fred Doran of R.W. Beck continued with the update of the project.
CLOSED SESSION
Commissioner Montbriand moved to go to close session to discuss possible Knife River land purchase (formerly known as Rittenour property) and legal issues with Bjorklund/Johnson contract at 11:53 a.m., second by Commissioner Nielsen, all in favor, motion carried (5-0).
OPEN SESSION
Commissioner Peterson moved to open session at 12:00 p.m, second by Commissioner Greene, all in favor, motion carried (5-0).
BJORKLUND/JOHNSON
Commissioner Greene moved to authorize Director Troupe to work with the Commissions attorney to prepare an agreement where Bjorklund/Johnson and the East Central Solid Waste Commission would mutually agree that no money is owed to either party, that we part ways with no liability between the parties, that the East Central Solid Waste Commission will be held harmless in any future events between Bjorklund/Johnson and any material still on site belongs to the East Central Solid Waste Commission, second by Commissioner Nielsen, all in favor, motion carried (5-0).
KNIFE RIVER LAND PURCHASE (formerly known as Rittenour property)
Chairman Larson appoints Commissioner Nielsen to work with Director Troupe on this issue.
The consensus of the board is for Director Troupe and Commissioner Nielsen to investigate options for a possible purchase agreement with Knife River.
NOVEMBER MEETING DATE
The November Board Meeting is scheduled for November 9, 2009 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Chairman Larson adjourned the meeting at 12:13 p.m.
Respectfully submitted,
Laurie Johnson
Recording Secretary
East Central Solid Waste Commission
Commission’s Office – Mora, MN
MINUTES
September 14, 2009
The regular meeting of the East Central Solid Waste Commission was held on September 14, 2009 at the Commission Office, Mora, MN. Chairman George Larson called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Rick Greene, Isanti County Commissioner George Larson, Mille Lacs Commissioner Phil Peterson, Kanabec County Commissioner Les Nielsen, and Pine County Commissioner Ed Montbriand.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Fred Doran and Tonya Koller of R.W. Beck; Cade Steffenson of Mille Lacs County; Lisa Thibodeau of Chisago County; and Gary Saenger and Dick Roesler, Arthur Township residents.
All present said the Pledge of Allegiance.
Chairman Larson added Item 6.3 – Lake Sanitation Situation to the Agenda.
Commissioner Greene moved to approve the Agenda with the addition, second by Commissioner Peterson, all in favor, motion carried (5-0).
Commissioner Montbriand moved to approve the Meeting Minutes for August 10, 2009, second by Commissioner Nielsen, all in favor, motion carried (5-0).
CLAIMS
Director Troupe reported a change in the total of the Claims List. The SALT payment of $102,704.92 was changed to $137,014.92.
Commissioner Nielsen moved to approve the Claims List, Paid Claims List, and Additional Claims List; second by Commissioner Greene, all in favor of paying the Claims List ($258,447.85), Paid Claims List ($90,859.59), and the Additional Claims List ($32,328.81), motion carried (5 -0).
NEIGHBOR COMMUNICATION
Director Troupe reported two odor complaints since the last board meeting.
Director Troupe added that Anne Curnow from HDR is still working on Air Permitting.
Chairman Larson asked for an update to Lake Sanitation’s position.
Director Troupe responded that Lake Sanitation is trying to get out of their current contract with BFI. It’s Director Troupe’s understanding that BFI’s rates are going up again in October. Lake Sanitation is still interested in ECSWC and will stay in contact with Director Troupe.
Director Troupe added that Lake Sanitation has two issues with the ECSWC Hauler contract. One being the rebate time frame of three months and the second is cost of mattresses.
PUBLIC COMMENT
No Public Comment at this time.
JULY 2009 FINANCIAL STATEMENT
Director Troupe reported for the month ended July 31, 2009 the ECSWC realized a net income on an accrual basis of $30,059.25. On a cash flow basis for July there is an increase in cash of $26,558.94. Unobligated cash less upcoming cash outlays at the end of the month was $940,246.21. Cash has increased January – July $162,573.71.
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Reserve accounts for landfill expansion; capital improvements, landfill equipment repairs, hauler rebate, host facility fund and operating contingency total $1,977,817.38. Director Troupe added that most of this money is for the landfill expansion.
Funds are invested as follows:
Kanabec Bank – CD for $764,171, interest rate 3.25% maturing Nov. 26, 2009, the money market checking account at Kanabec Bank earns 1.01%. Kanabec Savings earns 2.0%. The Financial Assurance Fund at U.S. Bank earns .044%. Tonnage has decreased 4.0% year-to-date over last year (2,130.90 tons).
Commissioner Peterson moved to approve the July 31, 2009 Financial Statement, second by Commissioner Montbriand, all in favor, motion carried (5-0).
HAULER CONTRACT ELIGIBILITY
Director Troupe reported that she has been receiving calls from businesses that are cleaning up properties and recyclers requesting contract qualification information. Because each member county has different licensing procedures and costs, Director Troupe requested clarification as to what qualifies as a hauler for signing a hauler contract with ECSWC.
Commissioner Nielsen moved that a hauler must deliver at least 25 tons MSW per year to qualify for any hauler rebates – recyclers who haul residual from recycling are exempt, second by Commissioner Greene, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Attorney – Because of the high cost for attorney services, Director Troupe wishes to consider using the five county attorneys for non-solid waste issues. Board members recommended Director Troupe contact member county attorneys for information.
Designation – Director Troupe will add Designation to the October Meeting Agenda.
Joint Powers Agreement - Director Troupe noted that the Amendment to the Joint Powers Agreement stated that “the County proportionate share ratios shall be adjusted upon the admission of additional counties or withdrawal of present Counties to the Commission and upon publication of the 2010 decennial U.S. Census and each decennial U.S. Census thereafter”. Director Troupe questioned why would the Commission do that because all the bonds have been paid. Director Troupe continued that the Second Amendment to the Joint Powers deleted Paragraph 1 of the First Amendment to the Joint Powers Agreement. Making the adjustment of share ratios a non-issue.
Secondly, Director Troupe noted that the Second Amendment to the Joint Powers Agreement states that the “repayment of such contributions will be calculated in the sole discretion of the Commission after reviewing the surplus cash available at year end.” Meaning it should not be a budgeted item on the ECSWC Budget.
Appraisal of Knife River Property – Director Troupe reported that the market value of the Knife River Property is $117,000 for 40 acres. After some discussion, Director Troupe will get more clarification i.e. expenses, taxes, liability, etc. for next board meeting.
2010 Budget – Director Troupe will present the 2010 Budget at the October Board Meeting.
Bjorklund/Johnson Gravel Mining Contract – Director Troupe reported that Craig Bjorklund provided his contract portion of riprap. Director Troupe will send an ackowledgement to Craig Bjorklund for the partial fulfillment of riprap received.
Director Troupe sent a letter to Jeff Johnson asking how he planned to fulfill his portion of the contract. No word has been received from Mr. Johnson.
GRAVEL MINING
Director Troupe introduced Keith and Steve Hass.
An agreement has been negotiated with Hass that includes the mining of Phase 6A landfill expansion and Phase 5 of the demolition landfill for ECSWC purposes, mining of portions of Phase 7 for Hass’ purposes, the Commission commits to purchasing 20,000 yards of sand for the next landfill expansion and for cover material @$2.75 per yard and the contractor will provide rock products to the Commission. The rock products include 403 yards of 1½” grain rock, 260 cubic yards of pea gravel and 1,400 cubic yards of class 5. The contract end date if January 1, 2011 and can be renegotiated.
Commissioner Nielsen moved to accept the contract with Keith and Steve Hass, second by Commissioner Peterson, all in favor, motion carried (5-0).
SALT CHANGE ORDER 3
Because of delays in receiving certain items and materials, SALT Construction has asked for an extension on the substantial completion date of 40 days, from September 8, 2009 to October 18, 2009 and extension of the final completion date of 205 days, to May 1, 2010.
Commissioner Peterson moved to approve action requested – approval of Change Order 3, second by Commissioner Montbriand, all in favor, motion carried (5-0).
PUBLIC COMMENT
No Public Comment at this time.
OCTOBER MEETING DATE
The October Board Meeting is scheduled for October 12, 2009 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Commissioner Greene moved to adjourn the meeting at 10:20 a.m., second by Commissioner Montbriand, all in favor, motion carried (5-0).
Respectfully submitted,
Laurie Johnson
Recording Secretary
East Central Solid Waste Commission
Commission’s Office – Mora, MN
MINUTES
August 10, 2009
The regular meeting of the East Central Solid Waste Commission was held on August 10, 2009 at the Commission Office, Mora, MN. Chairman George Larson called the meeting to order at 9:01 a.m.
Members present at the meeting included: Chisago County Commissioner Rick Greene, Isanti County Commissioner George Larson, Mille Lacs Commissioner Phil Peterson, Kanabec County Commissioner Les Nielsen, and Pine County Commissioner Ed Montbriand.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Fred Doran and Cami VanAbel of R.W. Beck; Cade Steffenson of Mille Lacs County; Gary Saenger, Arthur Township resident.
All present said the Pledge of Allegiance.
Director Troupe requested adding:
8.4 Land Application Project
8.5 Demo Mining
Commissioner Greene moved to approve the Agenda with additions, second by Commissioner Montbriand, all in favor, motion carried (5-0).
Commissioner Peterson moved to approve the Meeting Minutes for July 13, 2009, second by Commissioner Nielsen, all in favor, motion carried (5-0).
CLAIMS
Commissioner Nielsen moved to approve the Claims List, Paid Claims List, Member Counties Reimbursement, 2nd Quarter Hauler Rebates and Additional Claims List; second by Commissioner Montbriand, all in favor of paying the Claims List ($211,484.72), Paid Claims List ($71,342.73), Member Counties Reimbursement ($200,000), 2nd Quarter Hauler Rebates ($260,346.10) and the Additional Claims List ($35,415.84), motion carried (5 -0).
NEIGHBOR COMMUNICATION
Director Troupe reported two odor complaints since the last board meeting due mainly to a trench that was dug during the closure project and the flare being shut down for some work on the pipes.
Director Troupe added that Anne Curnow from HDR expects the air permitting to be submitted to the MPCA on August 13, 2009.
Director Troupe reported that Michael Carim from First Environmental would be arriving after the board meeting for his site visit.
Director Troupe added that because our 2008 credits are not under contract with Vitrol and are not worth as much as 2009 credits due to an EPA decision, she would be working with the Commission’s broker John Battaglia of Evolution Markets to sell these credits. So far Vitrol has offered $3.50 per credit which will net the Commission $3.37/credit.
Director Troupe requested confirmation of the board’s approval for the Executive Director to sell the 2008 carbon credits through the broker at the best price.
Commissioner Greene moved to authorize the Executive Director to sell the 2008 Carbon credits through the broker at the best price, second by Commissioner Nielsen, all in favor, motion carried (5-0).
PUBLIC COMMENT
Gary Saenger of Arthur Township reported that he has received calls from three local women indicating that they have smelled a perfume-like odor that they believe is coming from the landfill.
JUNE 2009 FINANCIAL STATEMENT
Director Troupe reported for the month ended June 30, 2009 the ECSWC realized a net income on an accrual basis of $116,263.72. On a cash flow basis for June there is a decrease in cash of $8,606.34. Unobligated cash less upcoming cash outlays at the end of the month was $824,411. Cash has increased January – June $136,014.77
.
Reserve accounts for landfill expansion; capital improvements, landfill equipment repairs, hauler rebate, host facility fund and operating contingency total $1,882,371.96. Director Troupe added that most of this money is for the landfill expansion in 2010.
Funds are invested as follows:
Kanabec Bank – CD for $764,171, interest rate 3.25% maturing Nov. 26, 2009, the money market checking account at Kanabec Bank earns 1.01%. Kanabec Savings earns 2.0%. The Financial Assurance Fund at U.S. Bank earns .044%. Tonnage has decreased 5.1% year-to-date over last year (2,361.72 tons).
Commissioner Montbriand moved to approve the June 30, 2009 Financial Statement, second by Commissioner Greene, all in favor, motion carried (5-0).
GRAVEL MINING
Director Troupe reported that four proposals were received for gravel mining of the landfill Phase 6A and the Demolition Phase 4. Director Troupe went on to give the details of the best proposal, which was submitted by Steve Hass.
There also was a discussion regarding the Bjorklund/Johnson contract. Craig Bjorklund told Chairman Larson that he would supply his half of the material owed the Commission.
The discussion ended with Commissioner Nielsen moving to give Craig Bjorklund thirty (30) days to provide rip-rap owed to the Commission or face civil and/or criminal action, second by Commissioner Peterson, Chairman Larson voted nay, motion passed 4-1. (Chairman Larson is against the wording of the motion).
Commissioner Montbriand moved to authorize Director Troupe and Fred Doran to work out a contract with Steve Hass for gravel mining, second by Commissioner Nielsen, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Employee Needs – Director Troupe explained that the time limit for the temporary landfill operator is expiring soon and the employee out on worker’s comp is going to have surgery and many months of rehabilitation. Director Troupe requested permission to hire the temporary landfill operator full time with benefits.
Commissioner Nielsen moved to hire the temporary landfill operator full time with the stipulation that he may be laid off if the employee on workers comp returns to work, second by Commissioner Montbriand, all in favor, motion carried (5-0).
LAND APPLICATION PROJECT
Director Troupe requested permission to order the materials for the land application project and for spraying leachate from Northern Water Works for $20,013. Director Troupe added that she would like this project to be done before the freeze.
Commissioner Montrbriand moved to authorize Director Troupe to order the materials/parts for the land application project contingent on a written letter of approval from the MPCA, second by Commissioner Peterson, all in favor, motion carried (5-0).
DEMO MINING
Director Troupe reported that more sand may be needed for the landfill closure project and that Anderson Excavating has provided the Commission with a work order to mine 10,000 yards of sand from the demo landfill area.
Commissioner Nielsen moved to authorize Director Troupe to sign the change order from Anderson Excavating to take sand out of the Demo landfill area for the closure project, second by Commissioner Greene, all in favor, motion carried (5-0).
ADDITIONAL COMMENTS
Chairman Larson would like further investigation of Lake Sanitary’s request to bring in MSW.
PUBLIC COMMENT
No other Public Comment at this time.
SEPTEMBER MEETING DATE
The September Board Meeting is scheduled for September 14, 2009 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Commissioner Greene moved to adjourn the meeting at 10:43 a.m., second by Commissioner Peterson, all in favor, motion carried (5-0).
Respectfully submitted,
Laurie Johnson
Recording Secretary
East Central Solid Waste Commission
Commission’s Office – Mora, MN
MINUTES
July 13, 2009
The regular meeting of the East Central Solid Waste Commission was held on July 13, 2009 at the Commission Office, Mora, MN. Chairman George Larson called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Rick Greene, Isanti County Commissioner George Larson, Mille Lacs Commissioner Phil Peterson, Kanabec County Commissioner Les Nielsen; and Pine County Commissioner Ed Montbriand.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Fred Doran and Tonya Koller of R.W. Beck; Cade Steffenson of Mille Lacs County; Lisa Thibodeau of Chisago County; Ken Monson, Monson Roll-off; Doug Carnival of McGrann, Shea, Carnival; and Dick Roesler, Arthur Township resident.
All present said the Pledge of Allegiance.
Director Troupe requested adding approval to sign contract to sell carbon credits.
Commissioner Peterson moved to approve the Agenda, second by Commissioner Nielsen, all in favor, motion carried (5-0).
Commissioner Montbriand moved to approve the Meeting Minutes for June 8, 2009, second by Commissioner Greene, all in favor, motion carried (5-0).
CLAIMS
Commissioner Nielsen moved to approve the Claims List, Paid Claims List, Household Hazardous Waste 2008 Regional Program Claims List, and Additional Claims List; second by Commissioner Peterson, all in favor of paying the Claims List ($200,301.64), Paid Claims List ($220,005.97), Household Hazardous Waste 2008 Regional Program Claims List (28,182.00) and the Additional Claims List ($37,011.55), motion carried (5 -0).
NEIGHBOR COMMUNICATION
Director Troupe reported that there have been no odor complaints since February.
Director Troupe
added that she continues to work on the air permitting and the landfill
permitting along with the EAW. Anne Curnow informed Director Troupe that she
has one additional item to provide to the MPCA.
CARBON CREDITS
Director Troupe discussed the proposed schedule of First Environmental for the verification of carbon credits to the California Reserve.
R.W. Beck has estimated the ECSWC has 57,000 tons of carbon credits to sell. Director Troupe continued that the Commission would automatically lose 10% of these 57,000 tons because we do not have a continual gas analyzer. Director Troupe added that a continual gas analyzer would cost about $65,000 to which she says the Commission could pay for in one year.
Director Troupe anticipates if all goes well, the credits could be sold by September.
Director Troupe also requested a motion authorizing the Chairman to sign the contract with VITOL, which was originally okayed a few months earlier.
Commissioner Nielsen moved to authorize the Board Chairman to sign the contract with VITOL which was previously okayed by the board, second by Commissioner Montbriand, all in favor, motion carried (5-0).
Because Director Troupe has some concerns about the possibility of landfill methane projects being excluded from qualifying for offset credits under the Waxman-Markey Climate bill, Director Troupe shared a letter that she sent to Congressman James Oberstar and Senator Amy Klobuchar asking for their help in assuring that MSW landfills continue to be a voluntary source for carbon offset credits.
PUBLIC COMMENT
Doug Carnival, representative for the Solid Waste Management Association had a comment regarding the Commissions request to the MPCA for Designation. Mr. Carnival stated that with the signing of an agreement with Ace Solid Waste, he would hope that the ECSWC would reconsider Designation. Mr. Carnival added that they feel it would be better for the Commission to meet their goals through contracts.
MAY 2009 FINANCIAL STATEMENT
Director Troupe reported for the month ended May 31, 2009 the ECSWC realized a net income on an accrual basis of $31,215.76. On a cash flow basis for May there is a decrease in cash of $58,775.62. Unobligated cash less upcoming cash outlays at the end of the month was $673,092.13. Cash has increased January – May $144,621.11.
Reserve accounts for landfill expansion; capital improvements, landfill equipment repairs, hauler rebate, host facility fund and operating contingency total $1,786,353.58.
Funds are invested as follows:
Kanabec Bank – CD for $541,746.48, interest rate 5.45% matured and transferred to savings (earning 2.25%), Kanabec Bank – CD for $752,369.79, interest rate 3.25% maturing November 26, 2009, the money market checking account at Kanabec Bank earns 1.0%. Kanabec Savings earns 2.0%. The Financial Assurance Fund at U.S. Bank earns .044%. Tonnage has decreased 6.3% year-to-date over last year (2,448.12).
Commissioner Greene moved to approve the May 31, 2009 Financial Statement, second by Commissioner Nielsen, all in favor, motion carried (5-0).
GRAVEL MINING
Because of on-going trouble between Bjorklund Trucking and Johnson Crushing, Director Troupe requested a Motion to cancel the Site Development Agreement with Bjorklund Trucking/Johnson Crushing.
Director Troupe reported that under this contract, the Commission is owed 500 cubic yards of rip-rap, 750 cubic yards of drainage rock and 650 cubic yards of pea gravel. Prior to this board meeting, Director Troupe said she had a meeting with Russell Mann, a representative of Bjorklund Trucking. Mr. Mann said he would try to provide the Commission with the immediate need for 200 cubic yards of pea gravel and 20 cubic yards of drainage rock.
Commissioner Peterson moved to cancel the Site Development Amended and Restated Agreement dated April 14, 2008 with Bjorklund Trucking/Johnson Crushing for cause, with a 30 day notice, second by Commissioner Greene, all in favor, motion carried (5-0).
Director Troupe also requested approval to advertise for a new contractor to excavate Phase 6a and the Demolition area with an option for a longer contract.
Commissioner Nielsen moved to authorize Director Troupe to advertise for bids to excavate Phase 6a and the Demolition area with specific penalties and a definite timeline, second by Commissioner Montbriand, all in favor, motion carried (5-0).
DEMOLITION LANDFILL
Director Troupe shared with the board members the challenges of the Demolition Landfill this past year. The main issues are the gravel mining problems and unacceptable loads. Director Troupe sent a letter to the Commission’s contract haulers addressing these issues.
Director Troupe requested permission to impose an additional fee for unacceptable loads.
Commissioner Nielsen introduced Ken Monson, owner of Monson Roll-offs and asked for his input.
Commissioner Montbriand moved to impose a $25 fee for unacceptable loads that need to be reloaded and sent to the MSW landfill, second by Commissioner Greene, all in favor, motion carried (5-0).
EXECUTIVE DIRECTOR REPORT
Designation – Because Mille Lacs County has indicated that they don’t wish to back designation; Director Troupe asked how the board wants to continue with the Designation Plan.
After some discussion it was decided to put this issue on hold until the EAW review is closer to completion.
County Reimbursement of Contributed Capital – Commissioner Peterson moved to distribute $200,000 to the counties according to the formula, second by Commissioner Greene, all in favor, motion carried (5-0).
MCIT Cambridge Fire – Director Troupe reported that MCIT is bringing a lawsuit against Stockman Transfer for the fire at the Cambridge Transfer Station in April of 2008. Also Stockman Transfer is counter suing for the loss of their equipment. Director Troupe provided the lawyer from MCIT helpful information regarding this suit.
Lake Sanitation – Jessie Hooper from Lakes Sanitation contacted Director Troupe wanting to sign a hauler contract to deliver 500 tons/month MSW from Aitkin County.
After some discussion, Commissioner Greene moved to allow Lakes Sanitation to sign a contract with the Commission to deliver MSW from Aitkin County, second by Commissioner Montbriand; Commissioner Nielsen voted NAY, motion passed (4-1).
Hinckley Transfer Station – Director Troupe reported that since the Hinckley Transfer Station has remained open one extra hour on Saturdays there has been $141.30 worth of charges that hour. Also the wages paid out for the extra hours were $121.
Consensus of the board is for the Hinckley Transfer Station to remain open until 1:00 p.m. through Labor Day.
PUBLIC COMMENT
No other Public Comment at this time.
AUGUST MEETING DATE
The August Board Meeting is scheduled for August 10, 2009 at 9:00 a.m. at the Commission offices.
ADJOURNMENT
Commissioner Montbriand moved to adjourn the meeting at 10:50 a.m., second by Commissioner Greene, all in favor, motion carried (5-0).
Respectfully submitted,
Laurie Johnson
Recording Secretary
East Central Solid Waste Commission
Commission’s Office – Mora, MN
MINUTES
June 8, 2009
The regular meeting of the East Central Solid Waste Commission was held on June 8, 2009 at the Commission Office, Mora, MN. Chairman George Larson called the meeting to order at 9:00 a.m.
Members present at the meeting included: Chisago County Commissioner Rick Greene, Isanti County Commissioner George Larson, Mille Lacs Commissioner Phil Peterson, Kanabec County Commissioner Les Nielsen; and Pine County Commissioner Ed Montbriand.
Advisory member present - Executive Director Janelle Troupe.
Others also present at the meeting included: Fred Doran of R.W. Beck; Al Anderson and Keith Visser of Salt Construction; Cade Steffenson of Mille Lacs County; Lisa Thibodeau of Chisago County; and Dick Roesler and Gary Saenger, Arthur Township residents.
All present said the Pledge of Allegiance.
There were not any additions to the Agenda.
Commissioner Peterson moved to approve the Agenda, second by Commissioner Nielsen, all in favor, motion carried (5-0).
Commissioner Montbriand moved to approve the Meeting Minutes for May 11, 2009, second by Commissioner Greene, all in favor, motion carried (5-0).
CLAIMS
Director Troupe reported that there would be only one more claim for the Advanta Credit Card. The card has been cancelled.
Commissioner Nielsen moved to approve the Claims List, Paid Claims List, and Additional Claims List; second by Commissioner Peterson, all in favor of paying the Claims List ($246,747.71), Paid Claims List ($76,858.44), and the Additional Claims List ($19,913.82), motion carried (5 -0).
NEIGHBOR COMMUNICATION
Director Troupe reported that there were no odor complaints since the last meeting.
Director Troupe added that she continues to work on the
air permitting and the landfill permitting along with the EAW, which is
limited to a ten-year period per the MPCA staff. This means that it is time
to put funds aside for the next permit cycle.
WETLAND BANKING CREDITS
Director Troupe requested approval to pay Meadowlark Preserve LLC $117,141.66 and the State of Minnesota Board of Water and Soil Resources $8,460.23 for the Wetland Banking Credits and permission to sign both checks.
At the last Board Meeting there was a discussion about not going through with the purchase of this wetland area because it is outside the scope of the EAW. Director Troupe gave the following reasons to continue with the purchase of the wetland area:
1) The land application area is in this wetland area.
2) The Commission already has local regulatory approval to fill these wetlands. Which if cancelled, has no guarantee it will be allowed again.